Accounting Specialist

Description

The Accounting Specialist is a key member of the Finance team managing full cycle Payroll, A/P and disbursements, A/R and receipts, corporate credit card payments and reconciliations, and preparing routine and non-routine journals. This position ensures accuracy of data and facilitates timely reporting of financial information. 

Based on NCRC’s current hybrid work arrangement, the role is required to be in the Washington D.C. office on Tuesdays and Thursdays, and some Wednesdays.

ESSENTIAL FUNCTIONS: 

• Manages full-cycle accounts payable processing through Ramp, serving as the primary contact for employee expense reimbursements, travel and purchase requests, and vendor payments. Ensures accurate account coding, documentation review, and timely payment facilitation. Develops and maintains A/P policies and resolves issues as they arise. 
• Manages full-cycle accounts receivable across multiple software systems, overseeing the process from initiating receivables to recording receipts. Reconciles accounting records to the development system and tracks grant receipts against budget. Researches discrepancies, recommends process improvements, and implements corrections as needed.
• Manages full-cycle payroll processing using Paylocity, serving as the primary contact for all payroll matters including pension, health benefits, and taxes. Ensures accurate timesheet submission, timely payroll processing, and reconciliation of federal and state taxes to the general ledger. Maintains compliance with federal, state, and local payroll requirements and keeps payroll policies and procedures current.
• Facilitates corporate credit card administration, including distribution to staff, setting spending limits, and ensuring timely reconciliation and payment.
• Prepares journal entries, monthly account reconciliations, financial reports, and ad hoc analysis to support accurate and timely financial reporting.
• Ensures accurate and timely filing of W-2s, quarterly 941 tax filings, and annual ERISA 5500 reporting.
• Supports the annual audit, 941 tax filings, and Form 990 preparation, coordinating with management and auditors to provide requested documentation.
• Partners with program staff on appropriate revenue and expense coding and provides Ramp system training to new employees.
• Maintains the Finance department's electronic file storage and document retention protocols in accordance with organizational policies.
• Other duties may be assigned to meet business needs.

Requirements

• A minimum of 3 years of experience with accounts payable, accounts receivable, payroll (Paylocity preferred) and general ledger.
• College degree in Accounting preferred.
• Nonprofit experience highly desirable.
• Prior experience with Enterprise-level Finance IT systems, Sage Intacct preferred.
• Ability to thrive in pivotal role at center of complex matrix organization with internal and external partners.
• Self-starter, eager and able to work independently and show initiative towards problem-solving, while recognizing when to ask for clarification and assistance.