Accounting Specialist for Shipping

Company Description

Louis Dreyfus Company is a leading merchant and processor of agricultural goods. Our activities span the entire value chain from farm to fork, across a broad range of business lines, we leverage our global reach and extensive asset network to serve our customers and consumers around the world. Structured as a matrix organization of six geographical regions and ten platforms, Louis Dreyfus Company is active in over 100 countries and employs approximately 17,000 people globally.

Job Description

Brief

This position performs mid-level vessel execution related functions for the Global Freight Platform’s time & voyage chartered vessel fleet transporting both agricultural and mineral cargoes for an international commodity trading firm.

Main responsibilities

• Review contracts issued by trading versus IMOS if any discrepancies work with trading to rectify
• Ensure all counterparts are entered and updated in MDM / Treasury system for timely arrangement of hire payments 
• Review and post invoices for freight promptly upon completion of loading of cargoes for both LDC and third parties. Forward invoices to charterers and follows up for receipt of timely remittance
• Interact and coordinate on a daily basis with members of the operations and trading team on any issues arising especially on collections
• Ensure cash is applied correctly
• Update the daily cash log for wire transfers used and cash receipts. Code cash receipts with counterparty information for postings by Sofia Shared Service Center
• Process disbursement account advances requested by vessel operators
• Review, reconcile, and record vessel disbursement accounts. Re-bills vessel/voyages related owner/charterer items as needed and facilitates timely settlement with port agents
• To perform monthly reconciliation and settlement with Agents
• Receive, reconcile, and settle invoices for broker commission with IMOS data. Settles same with brokers on a timely basis following freight group policies
• Search in IMOS for bunker invoices and miscellaneous invoices with settlements pending and create timely wire transfer request for settlement with counterparties
• Obtain and process bunker invoices within contract terms by reviewing and updating in IMOS, if any discrepancies work with bunker desk or operations to verify / correct
• Review and post periodic hire statements for sub-time chartered vessels, which may include: performance claims, off-hires, interim/final hold cleaning, cables/victuals/representation, owner items, etc. Forwards invoices to charterers and follows up for receipt of timely remittances
• Post agreed laytime statements for settlement with third party and intercompany entities. Forward invoices as –email attachments, follow up for remittance or settle with counterpart as necessary
• Review accounts receivable and vendor aging reports daily, paying close attention to the collection of funds due and following up promptly as required
• Maintain electronic execution voyage files and supports for assigned vessels on the Freight sharepoint site
• Review e-mail correspondence from Wilton, Singapore, and Sofia operations, port agents, brokers, vessel owners and vessel charterers to facilitate smooth, timely & accurate executions
• Use IMOS, periodically execute searches for time charter hire pending. Review operator’s calculations and settles within the contractual billing cycle. Enter remittances into IMOS Vessel Accounting System
• Maintain a high volume email database electronically organized for fast, efficient document review, retrieval and action
• Close vessel files timely within 90-day window of redelivery settling all aspects of the voyage and any/all outstanding hire
• Assisting in providing documentation to the reporting division to support annual audit across the entire platform

Qualifications

Experience:

• Three (plus) years of accounting experience, including reconciliation of general ledger accounts, invoicing, collections, and working with general ledger/vertical systems
• Experience working within a commodity trading environment an advantage

Skills:

• Strong attention to detail, including precise accuracy of data entry
• Detailed follow-through abilities and strong documentation skills
• Ability to work independently, effectively prioritize multiple tasks and meet multiple deadlines
• Excellent verbal and written communication skills
• Proficiency with MS Word, Excel and accounting general ledger software

Languages:

• English (Advanced)

Education:

• Bachelor’s degree in Accounting, Finance, Management, or Economics

Years of work experience:

• 3-5 years

Additional Information

Additional Information for the job

Diversity & Inclusion
LDC is driven by a set of shared values and high ethical standards, with diversity and inclusion being part of our DNA. LDC is an equal opportunity employer committed to providing a working environment that embraces and values diversity, equity and inclusion.
LDC encourages diversity, supports local communities and environmental initiatives. We encourage people of all backgrounds to apply.

Sustainability
Sustainable value is at the heart of our purpose as a company.
We are passionate about creating fair and sustainable value, both for our business and for other value chain stakeholders: our people, our business partners, the communities we touch and the environment around us

What We Offer
We provide a dynamic and stimulating international environment, which will stretch and develop your abilities and channel your skills and expertise with outstanding career development opportunities in one of the largest and most solid private companies in the world.
We offer
- Competitive salary and benefits
- Private medical insurance
- Life insurance
- Flexible working
- Access to Training and Development 
- Food vouchers
- Transportation Allowance
- Sports card with 90/10 coverage
- 25 days annual leave
- Modern office in communicative location
- Fruits days in the office
- Hybrid model of working