The Role
Handles accounts payable and receivable, vendor and invoice data entry, account coding, bank and credit card reconciliations, payroll and subcontractor payments, job costing, monthly payments, and financial reporting. Researches vendor accounts and responds to inquiries while maintaining accurate, timely, and confidential financial records. Requires strong organization, attention to detail, communication, and proficiency with accounting and office software.
Summary Generated by Built In
General Statement of Job:
Accounting Specialist is responsible for assigned duties within accounts payable and receivable, cash management, reconciliations, and financial reporting.
Essential Job Functions:
- Reviews accounts payable invoices, assigns vendor numbers and similar identifying data, and confirms correct accounting codes were used.
- Enters vendor information into accounting software system; verifies that invoice information is entered correctly.
- Accounts receivable responsibility.
- Basic understanding of bookkeeping practices and procedures.
- Bank account and credit card reconciliation.
- Process internal payroll, subcontractor payments while job costing.
- Processes routine monthly payments as approved.
- Answers vendor questions by researching accounts.
- Excellent organizational skills and attention to detail.
- Ability to follow verbal and written instructions.
- Performs other duties as assigned.
Qualifications
Education, Experience, and Training:
- Four-year degree in accounting, business, finance, or equivalent work experience.
- Two or more years of direct accounting experience.
- Proficient in Microsoft Office Suite or similar software.
- Knowledge of SAGE, TimberScan, Avid Xchange or other AP automation software is a plus.
Standards of Performance:
- Demonstrate informative and professional assistance when working with customers, vendors, and team members.
- Act independently and originate new approaches to problems.
- Maintain initiative to preserve the flow of work.
- Work under stress with commitment to deadlines.
- Sustain interpersonal relationships, which encourage openness, candor, and trust, both internally and externally.
- Complete tasks in an accurate and timely manner.
- Maintain Company information in a confidential manner.
- Attends work regularly and on time with a minimum of tardiness and absences and adheres to Company policies and procedures regarding absences and tardiness. Provides adequate notice to higher management with respect to vacation time and time-off requests.
- Willingness to embrace change in a growing company
- Ability to efficiently manage multiple tasks
- Ability to work accurately and independently
- Excellent written and verbal communication skills
- Ability to learn new methods & systems required to adapt to changes in the work environment
- Accurate, organized and detail oriented with exceptional follow up skills
Mental and Physical Requirements:
- Must be able to remain in a stationary position 75% of the time
- Constantly operate a computer and other office machinery
- Must be able to lift up to 15 pounds at times.
Working Environment and Conditions:
- This position requires working in an indoors environment and office or cubicle type workspace
Tools and Equipment:
- This position requires working in an indoors environment and office or cubicle type workspace
Skills Required
- Four-year degree in accounting, business, finance, or equivalent work experience
- Two or more years of direct accounting experience
- Proficiency in Microsoft Office Suite or similar software
- Knowledge of SAGE, TimberScan, Avid Xchange, or other accounts payable automation software
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The Company
What We Do
Stancil Corporation is a leader in NG9-1-1 Logging Recorder solutions since 1946, serving the public safety industry and supporting NENA I3 Next Generation 9-1-1 standards.
