The Role
Manage payroll processing for clients, ensuring compliance and accuracy. Respond to inquiries, oversee tax filings, and maintain data security. Develop and document payroll procedures, assist with audits, and support team collaboration.
Summary Generated by Built In
Accounting Services Payroll Manager - The ideal candidates will have the following qualities:
Professional responsibilities will include tasks such as the following:
- BS in a relevant field, master’s preferred
- 5+ years payroll processing experience. Preference will be given to those with payroll service provider experience.
- Ability to work both independently and as part of a team of professionals at all levels
- Proactive self-starter
- Task-oriented and high attention to detail
- Ability to prioritize tasks and work under tight deadlines
- Strong verbal and written communication skills
- Demonstrates leadership, ownership, and problem-solving skills
- Attributes of an ideal team player, as well as high integrity and a positive attitude
- Willingness to work a hybrid remote, in-office, and at client schedule
- Experience working with Gusto a plus, but not required
- Proficient in Microsoft Office Suite – primarily Outlook, Excel, and Word.
Professional responsibilities will include tasks such as the following:
- Manage and oversee end‑to‑end payroll processing for a portfolio of client companies, ensuring accurate, timely, and compliant payroll runs on weekly, biweekly, semi‑monthly, and monthly schedules.
- Serve as the primary payroll point of contact for clients, responding to payroll questions, advising on best practices, and resolving payroll‑related issues in a professional and client‑focused manner.
- Review and process payroll changes including new hires, terminations, wage changes, bonuses, commissions, reimbursements, garnishments, and benefits deductions based on client‑approved documentation.
- Ensure accurate calculation and remittance of federal, state, and local payroll taxes, including multi‑state and local jurisdiction compliance where applicable.
- Oversee payroll tax filings and payments, including Forms 941, 940, W‑2s, W‑3s, and applicable state and local filings, coordinating with third‑party payroll providers when necessary.
- Monitor payroll calendars and compliance deadlines to ensure timely submissions, filings, and payments for all assigned clients.
- Review payroll reports for accuracy and completeness, including gross‑to‑net reconciliations, payroll registers, deduction reports, and tax liability summaries.
- Coordinate and integrate payroll data with client accounting systems, ensuring proper posting and alignment with financial statements.
- Maintain strong internal controls over payroll processing, safeguarding confidential employee and client data and adhering to firm policies, SOC requirements, and data security standards.
- Stay current on federal, state, and local payroll laws and regulations, including wage and hour requirements, payroll tax updates, and employment‑related compliance changes; proactively communicate impacts to clients and internal teams.
- Assist clients with payroll setup, conversions, and onboarding, including system implementation, data validation, and process documentation.
- Develop and document standardized payroll procedures and workflows to improve efficiency, accuracy, and scalability within the CAS department.
- Support audits, payroll tax notices, and agency inquiries by preparing documentation, research, and responses as needed.
- Collaborate with CAS leadership and client service teams to identify opportunities for process improvements, automation, and expanded payroll‑related services.
Top Skills
Excel
Gusto
Microsoft Office Suite
Outlook
Word
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The Company
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