Accounting Operations Specialist

About Nabis

Nabis is the #1 licensed cannabis wholesale platform in the world, supplying $1B+ worth of cannabis products annually from hundreds of brands to retailers across California, New York, and Nevada. Our mission is to empower the world to discover cannabis by providing choice, access, and innovation.Through modern, scalable infrastructure, our mission is to empower the world to discover cannabis by providing choice, access, and innovation.

We’re at the forefront of this movement, building an innovative, technology-first platform to scale the entire cannabis industry. Backed by Y Combinator and investors, including DoorDash Co-Founder Stanley Tang, NFL Hall of Famer Joe Montana, Gmail creator Paul Buchheit, and Twitch co-founder Justin Kan, Nabis is rapidly expanding across the U.S. with the goal of becoming the largest and most influential cannabis distribution network globally.
About the Role

The Accounting Operations Specialist supports key operational and close-related accounting functions across multiple legal entities. This role is responsible for ensuring the accuracy of financial data, managing recurring reconciliations and adjustments, supporting audit requests, and handling structured invoicing processes. The ideal candidate is detail-oriented, organized, and experienced in operational accounting in a multi-entity environment.

Key Responsibilities:

• Operational Responsibilities:
• Reconcile internal subledger-to-ledger data to ensure integrity between platforms.
• Perform account reconciliations related to third-party vendors and internal service providers.
• Prepare journal entries including inter-company journals for balance sheet and income statement accounts.
• Process and monitor factoring-related adjustments and entries.
• Manage adjustments for reimbursements and deductions.
• Monitor unapplied funds for offboarded accounts.
• Oversee invoicing and service categories.
• Maintain accurate records of retailer reimbursements and related entries.
• Maintain updated SOPs for any changes in the assigned processes.

• Audit & Compliance Support:
• Support to prepare required financial statement documentation
• Assist in internal reviews by compiling relevant reconciliations and reports.
• Month-End Close (MEC) Responsibilities:
• Perform reconciliations of factoring liabilities and revenue.
• Complete revenue reconciliations across multiple business entities.
• Issue scheduled invoices for assigned accounts.
• Reconcile key balance sheet accounts, including unapplied cash and undeposited funds.
• Maintain and reconcile accounts receivable across several legal entities.
• Support reconciliation of physical and recorded cash holdings

Qualifications:

• Bachelor’s degree in Accounting, Finance, or a related discipline
• 4+ years of accounting operations or general ledger experience
• Solid understanding of accounting principles and reconciliation processes
• Proficiency with financial systems, such as Quickbooks Online, Google Sheets, and Excel
• Strong attention to detail and organizational skills
• Ability to manage multiple priorities under deadlines.
• Experience working in a multi-entity or intercompany environment is a plus.

Nabis is an Equal Opportunity Employer

Nabis is seeking to create a diverse work environment because all teams are stronger with different perspectives and life experiences. We strongly encourage women, people of color, LGBTQIA individuals, people with disabilities, members of ethnic minorities, foreign-born residents, older members of society, and others from minority groups and diverse backgrounds to apply. We do not discriminate on the basis of race, gender, religion, color, national origin, sexual orientation, age, marital status, veteran status, or disability status. We are committed to providing reasonable accommodations to qualified individuals with disabilities, and do not retaliate against any employee or applicant who requests a reasonable accommodation, in compliance with the New York State Human Rights Law and the NYC Human Rights Law. All employees and contractors of Nabis are responsible for maintaining a work culture free from discrimination and harassment by treating others with kindness and respect.