Accounting Manager

Description

Accounting Manager

Job Description

JOB INFORMATION

Reports to:

Chief Executive Officer

Job Title:

Accounting Manager

Job Code:

Alternate Title

Version Date:

05/2026 (3)

Salary Grade:

Category

Department:

Accounting 

FLSA Classification:

Exempt/Full-Time

EEO Code:

First Level Officials & Managers – 11-3031

Job Level:

Manager

JOB SUMMARY

To oversee, manage, and perform Authority accounting functions including accounts payable/receivable, invoice management, accounting records management, payment processing, reconciliations, audits, revenue recording/reporting, prepares and presents reports to the CEO and Board of Directors. Participates in month-end closing and annual audit activities. Supervises and assigns staff and oversees training.

Ensures internal controls are in place and followed. Maintains and expands knowledge and skills regarding accounting policies and standards; stays informed of changes in internal and regulatory guidelines. Organizes and maintains a variety of detailed financial records, both manually and through automated methods.

The statements included in this description are intended to reflect this job's general duties and responsibilities. They are not to be considered all-inclusive. The employee may be assigned other tasks that are not explicitly included in this summary.    

Essential Functions

Essential Functions

% TIME

1. Oversees accounting and accounts payable activities including purchase order processing, invoice processing, invoice coding, petty cash management, initiates stop payments and void check requests, verifies proper documentation and authorization, processes items in Authority’s financial operations platform, prepares and remits 1099’s, prepares and files accounts payable documents and reports.

15%

1. Resolves payment issues with vendors and customers. Works with other departments to resolve invoice issues and discrepancies to ensure payments are made to vendors in a timely manner. 

10%

1. Assists with the daily accounting activities required to maintain the Authority’s general ledger. Prepares journal entries and other financial transactions to record revenues, expenditures, assets, and liabilities, accurately and on a timely basis. Performs general ledger imports and journal entry processing in integrated accounting platforms, verifying accuracy of imported data and resolving discrepancies prior to posting. Assists with monthly revenue recording for parking operations including preparation and review of journal entries related to transient parking activity and pay station receipts.  

20%

1. Provides financial administrative support to management as needed, including preparing and presenting financial reports at Board meetings. Prepares reports and analysis as assigned or required including reporting to external agencies.

10%

1. Performs daily and monthly account reconciliations, including clearing account reconciliations for ACH/cash transactions, credit card activity, and accounts receivable balances across integrated accounting systems. Reconciles accounts receivable balances between the general ledger and aged receivable reports, coordinates with the accounts receivable staff to address prior-period adjustments and posting discrepancies. Records and reconciles monthly general ledger activity for outside operators including maintaining individual receivable and liability accounts and verifying periodic remittances against outstanding balances.

20%

1. Assists with monthly, quarterly, and annual closing activities including working with outside auditors.

5%

1. Prepares memoranda, letters, and other correspondence to customers and vendors. Assists other Authority staff in performing day-to-day financial activities.

5%

1. Participates in pre-employment interviews and makes hiring recommendations as needed; interprets and applies human resources policies, departmental policies, and other relevant policies and procedures; reviews time and leave reports for assigned staff; trains or oversees training of subordinates by providing performance feedback and reviewing procedures as needed; conducts staff meetings as needed and provides instructional materials, updates, etc.; prepares and reviews performance appraisals and discusses with subordinates as appropriate; counsels employees regarding job performance or failure to adhere to policies and procedures and documents in accordance with established procedures; recommends disciplinary action as needed.

10%

1. Performs activities, functions, and other related tasks and duties as assigned or required by management.

5%

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education

Bachelor’s Degree 

Accounting, finance, or related field from an accredited college or university.  

Required

Work Experience

Five (5) years or more

Previous accounting experience at least 2 years of which should be in management role. Governmental accounting experience preferred.

 Required

Skills

• Knowledge and proficiency in general accepted accounting principles (GAAP) and practices. 
• Working knowledge of methods, procedures, and terminology used in professional accounting.
• Demonstrated proficiency in financial operations platforms including Bill.com and QuickBooks. and Microsoft Suite products (Word, Excel, Outlook, etc.) Proficiency level with Excel and QuickBooks should be advanced or expert. Ability to operate office equipment such a copiers, fax machines, scanners, etc.
• Demonstrated proficiency in effective and appropriate business communication in both written and verbal forms; knowledge of proper business grammar, vocabulary, language, and writing. Ability to communicate professionally, effectively, and pleasantly and communicate technical ideas clearly and effectively – both orally and in written form.  
• Familiarity with governmental accounting and related practices, principals, and reporting.
• Proficiency in managing and applying internal financial controls; monitoring of processes and outcomes. Ability to comply with established financial policies, procedures, and practices.
• Experience with fund accounting practices and procedures.
• Experience in accounts payables/receivables, accruals, and processing of reports, and forms such as 1099’s including timely processing and remittal.
• Ability to analyze financial data, prepare, and present accurate reports in a timely manner. Ability to identify and resolve problems in a timely manner and gather/analyze information skillfully and develop alternative solutions.
• Ability to direct and manage department staff, set appropriate goals, and monitor outcomes. Ability to manage department resources effectively and efficiently. Must exhibit strong organizational skills 
• Good supervisory and leadership skills. Ability to manage, train, assign, and develop staff. Sets the example as a customer service champion and demonstrates ethical conduct. Ability to use reason and diplomacy when dealing with emotional topics. Ability to resolve conflicts and remain open to other’s ideas and suggestions. Inspires respect and trust; provides vision and inspiration to peers and subordinates, 
• Ability to read, comprehend, and adhere to department and company rules, instructions, regulations, policies, and follow safety rules and procedures.
• Ability to develop, establish and maintain effective working relationships with direct reports, Board of Directors, staff, departments, customers, and vendors and communicate professionally and courteously.
• Ability to adapt to changes in the work environment and regulatory or industry changes. Ability to manage demand, priority shifts, delays, deadlines, and/or unexpected events. Ability to manage multiple tasks, demands, and priorities.
• Demonstrates accuracy and thoroughness; looks for ways to improve and promote quality; provides feedback to improve staff performance; develops reasonable actions plans.

Licenses and Certifications

Driver’s License

 Valid state driver’s license

Upon Hire

Required

PHYSICAL DEMANDS/WORKING CONDITIONS

Physical Demands

Physical Demands

NA

Rarely

Occasionally

Frequently

Constantly

Weight

Reading

X

Carrying

X

Climbing StairsX

X

Crouching

X

Grasping

X

Crawling

X

Gripping

X 

Handling

X 

Kneeling

X

Pinch

X

Pulling 

X

Pushing 

X

Lifting with Assistance

X

 25 lbs

Reaching

X

Vision 

X

Sitting

X

Standing

X

Walking

X

Balancing

X

Stooping

X

Feeling

X

Hearing

X

Talking

X

Repetitive Motions

X

Eye/Hand/Foot Coordination

X

Climbing

X

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions

Working Environment

Working Condition

NA

Rarely

Occasionally

Frequently

Constantly

Extreme cold

X

Extreme heat

X

Humidity

X

Wet 

X

Noise

X

Hazards

X

Temperature change

X

Atmospheric conditions

X

Vibration

X

Other

X

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Travel Requirements

Travel Type

Percentage

Domestic

10%

SCOPE

Freedom To Act

Works with minimal direction toward predetermined long-range goals. Acts independently to determine methods and procedures on new or special assignments. Determines and pursues courses of action essential in obtaining desired results. Takes calculated risks.

Problem Complexity and Problem Solving Timeframes

Works on significant and unique issues where analysis of situations or data requires an evaluation of intangibles. Aware and responds to changing and interconnected variables. Exercises independent judgment in methods, techniques and evaluation criteria for obtaining results. Problem/Task resolution timeframe: Inclusive of shorter timeframes, but typically twelve months or more to resolve.

People Management

This position manages people

# Employees Managed

                                                    3

Impact

Erroneous decisions or recommendations would normally result in failure to reach goals crucial to significant organizational objectives and would profoundly affect the image of the organization.

Contact with Others

Frequent inter-organizational and outside customer/vendor contacts. Part of a team who represents the organization. Monitors activities and communicates information across the organization.

Financial Responsibility

Yes

The incumbent does have financial and budgetary responsibilities.