Accounting Manager (Chancery)

Description

The Accounting Manager oversees the general accounting operations, ensuring the accuracy and integrity of financial records and reporting. This position monitors and analyzes financial data, prepares and reviews financial reports, and enforces accounting policies, procedures, and internal controls.

Key responsibilities include journal entry preparation, bank and general ledger reconciliations, financial analysis, and verification of financial data. The Accounting Manager also provides guidance on accounting practices and compliance requirements, while supporting the accounting and financial needs of the Chancery.

The Diocese of Orlando four core values lay the foundation for the work performed by its employees.

1. Authenticity: Conviction that God has called us to reflect exteriorly our inner life of faith in our daily living.

2. Respect: Affirming each person’s God-given dignity and uniqueness.

3. Courage: Inspired by this gift of the Holy Spirit, we proclaim and live the Word of God fearlessly and devotedly.

4. Commitment: Individually and collectively, we are steadfast to the team and its purpose.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned. 

Month End Tasks:

• Analyzes month-end and quarter-end financial statements and actual-to-budget reports to identify and explain variances. Prepares quarterly fund transfer calculations and related journal entries between budgets and funds, ensuring accurate financial reporting and compliance with organizational policies and fund restrictions. 
• Manages the month-end processes for subledgers and the general ledger, ensuring financial records are accurate, complete, and reported in a timely manner.
• Preforms complex reconciliations of multiple checking and investment accounts and prepares associated journal entries for general ledger posting.
• Manages prepaid amortization schedules and recurring accruals.
•  Coordinates and oversees the accounting workflow, including accounts payable, accounts receivable, payroll, and the general ledger.
• Manages the weekly accounts payable functions, including invoice posting, payment processing and the month-end close activities.
• Updates monthly subsidy payments to entities.
• Manages accounts receivable functions, ensuring accurate receipt processing and timely month-end closing.
• Processes and deposits all operating and unemployment checks, allocating funds to the appropriate accounts.
• Manages the processing and depositing of Special Collections donations, including check scanning, disbursements of funds to the appropriate collection schedules, and preparation of annual reporting for the United States Conference of Catholic Bishops.
• Monitors and maintains the balance of the Chancery operating accounts, ensuring accuracy and adequate funding levels.
• Reviews and approves biweekly Chancery payroll for final submission and prepares related journal entries and payroll reports.
• Prepares monthly invoices for multiple internal departments and external organizations.
• Prepares ad hoc check requests for various vendors, ensuring timely and accurate payment processing.
• Manages insurance benefit payment transactions, including disbursement, reconciliation, and reporting.

Fiscal Year End Tasks:

• Reconciles all operating general ledger accounts, ensuring accuracy, completeness, and compliance with accounting policies and procedures; prepares, reviews, and posts journal entries to maintain the integrity of financial records.
• Works closely with auditors, answering questions, responding to requests, and providing supporting documentation in a timely manner.
• Coordinates the annual operating budget process in collaboration with the CFO, Chancery Secretariat Heads, and Directors, supporting the development, review, and administration of departmental budgets. Responsible for uploading the approved annual budget into the general ledger system and ensuring its availability to the appropriate users.  

Supervision

Directly supervises the Accounts Payable Coordinator, providing leadership, oversight, and support to ensure the timely and accurate processing of accounts payable functions.

ADDITIONAL RESPONSIBILITIES:

• Acts as consultant to Chancery staff, Diocesan Shared Accounting Services personnel, parish business administrators and Pastors.
• Reconciles and replenishes petty cash funds, ensuring accurate accounting, proper documentation, and compliance with established policies and procedures.
• Prepares and submits ad hoc reports to governmental agencies, ensuring accuracy, completeness, and compliance with reporting requirements.
• Maintains strict confidentiality of financial, personnel, and organizational information in all areas of responsibility.
• Maintains professional and technical knowledge by attending educational workshops; reviews professional publications; establishes professional networks; participates in professional societies.
• Manages staff with a focus on Christ, bringing forth the Diocesan core values to encourage individual and team growth.
• Initiates and cultivate relationships with all clergy and religious to harmonize ministries between all Diocesan entities.

Requirements

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

CATHOLIC FAITH

Requires an appreciation and respect for the Catholic Church and its teachings. Church employees must conduct themselves in a manner that is consistent with and supportive of the mission and purpose of the Church. Their public behavior must not violate the faith, morals or laws of the Church or the policies of the Diocese.

EDUCATION AND EXPERIENCE

Bachelor’s degree in accounting, finance, business administration, or a related field from an accredited college or university. Minimum of five to eight years of progressively responsible accounting or finance experience, including three to five years of supervisory experience. Demonstrated knowledge of budgeting principles and practices, general ledger accounting, account reconciliations, and financial reporting. Thorough understanding of accounting principles and internal controls, with the ability to analyze financial data and prepare accurate reports. Advanced proficiency in Microsoft Excel and other accounting and financial management systems.

Must have experience in technology-based office management and office support.  Requires demonstrated success as an executive with proven multi-tasking capabilities and an ability to effectively prioritize tasks and time demands. Requires good written and oral communication skills. Requires strong ethical values, including honesty and integrity, especially in matters of confidence.

ORGANIZATIONAL/INTERPERSONAL SKILLS

A high level of organizational and interpersonal skills is required. High attention to detail and working well with others is also required. Must have the ability to manage and to present oneself professionally. 

LANGUAGE/COMMUNICATION SKILLS

Ability to communicate effectively. Confidentiality is essential. Ability to read and analyze correspondence and compose appropriate responses utilizing others in the organization when appropriate. Ability to respond to common inquiries from regulatory agencies or members of the business community. Ability to effectively present verbal and written information to constituencies and public groups. 

REASONING ABILITY

Ability to define problems, collect data, establish facts, and draw valid conclusions. 

OTHER SKILLS AND ABILITIES

• High level of analytical skills and problem-solving capacity.
• Ability to manipulate large amounts of data.
• Proven knowledge of bookkeeping and accounting principles, practices, standards, laws and regulations.
• Ability to stay focused and organized.
• Ability to direct and supervise, prioritize assignments.
• Strong interpersonal skills.
• Ability to multi-task and prioritize multiple tasks.

WORKING CONDITIONS

Must be able to work longer hours to complete various tasks when required, especially in connection with fiscal year end and during our annual audit.

PHYSICAL REQUIREMENTS

The ability to sit and stand for long periods of time. Must be able to reach, grasp, feel, and see up close and from afar. Must be able to use basic office computer hardware and peripherals, with or without reasonable accommodation. Must be able to communicate verbally and in written form.