GENERAL PURPOSE
Performs a variety of complex monthly and annual year-end financial statements accounting functions. Review and prepares monthly financial statements. Prepares the annual budget and 5-year capital improvement plan. Insurance compliance with various outside agencies requirements and deadlines. Directly responsible for the annual audit and budget process. Directly responsible for reviewing monthly bank reconciliations and various month-end journal entries. Work is performed with considerable independence in judgment and decision-making.
SUPERVISION RECEIVED
Works under the general supervision of the Finance Director.
SUPERVISION EXERCISED
Exercises discretion and independent judgment with respect to matters of significance.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Weekly:
Prepares and records Speed Zone Enforcement JEs.
Update Significant Items list for the City and the CRA. Copy related PDFs.
Analysis bank accounts for transfers every Friday. Send email to Operating Manager.
Monthly:
Review Bank Reconciliations for accuracy to be completed by the 10th. This position is also required to be able to do the monthly bank reconciliations, when needed.
Financial Statements JEs and reconciliations completed by the 15th of the monthly. All monthly JEs to be complete by the 15th. Makes journal entries to balance and close monthly books in general ledger, revenue and expense accounts; reconciles general ledger and subsidiary utility accounts.
Update the Revenues Analysis no later then the 20th of the monthly.
Federal and State grants/loans worksheet to be updated no later than the 20th. This worksheet is what is used for the SEFA relating to the year-end audit. Prepares and oversees grant reporting requirements. Prepares periodic reports. Directly responsible for the preparation of the annual and other State or Federal reports.
Maintains the fixed asset accounts of the City.
Assists the Finance Director in the operation and maintenance of the City's central financial accounting system. Performs periodic financial studies and analyses.
Quarterly:
Reconcile and review – Asset addition, disposals, and Insurance Proceeds.
Reconcile Retainage G/L accounts.
Reconcile SEFA worksheet, DAVIS Bacon and Retainage.
Annual:
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- January
- Start budget and 5-Year CIP process. Have the 90 days from January through March.
- March
- Compliance Reporting – DAC (CRA Bond Reporting)
- Audit to be completed by the external auditors no later than the end of March, if not sooner.
- April
- Compilation of the draft budget and 5-Year Capital Improvement Plan to be completed and submitted to Finance Director no later than the end of April.
- May
- Send Information into FOSTER & FOSTER—Work up report that we need to submit - OPEB
- Special Assessment Fire
- Review updated and review of internal control finance documents prepared by the Operation’s Manager.
- June
- Send Audit Prepared by Client worksheet to all finance staff members so they know what they are responsible for and when it is due.
- January
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- Talk to Operation’s Manager re Foster & Foster and report
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- July
- Start year-end cleanup for audit.
- Start GFOA Budget – Performance Measurement need to be sent out to Directors. (This is in addition to the City Budget)
- August
- September
- Accrued compensated absents
- Send Information into FOSTER & FOSTER—Work up report that we need to submit relating to Pension Plans (Fire, Police, and General). This is payroll data.
- July
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- October
- GFOA Budget Done and Submitted
- Send Information into FOSTER & FOSTER—Actuary Report for RETIREMENT FUND
- Public Depositor Annual Report – File by Oct 15th
- Prepares year-end audit schedules. Review and assist others in preparing year-end audit schedules.
- October
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- NOVEMBER
- Internal audit preparation and related reports need to be completed no later than the third week of November.
- NOVEMBER
Other duties as assigned.
PERIPHERAL DUTIES
Serves as a member of various employee committees.
Provides back-up to other related positions.
Qualifications
DESIRED MINIMUM QUALIFICATIONS
Education and Experience:
- Graduation from an accredited four-year college or university with a degree in public administration, business administration, accounting, or a closely related field, and CPA Certified or obtain within two years of hire date.
(B) Five (5) years of progressively responsible related experience, or
(C) Any equivalent combination of education and experience.
Necessary Knowledge, Skills and Abilities:
(A) Working knowledge of modern governmental accounting theory, principles, and practices; considerable knowledge of internal control procedures and management information systems; working knowledge of office automation and computerized financial applications; some knowledge of public finance and fiscal planning; working knowledge of payroll and accounts payable functions; considerable knowledge of budgetary, accounting and reporting systems, GAAFR, GAAP and GASB;
(B) Skilled in operating the tools and equipment;
(C) Ability to prepare and analyze complex financial reports; ability to maintain efficient and effective financial systems and procedures; ability to accurately account for city funds; ability to establish and maintain effective working relationships with employees, city officials; ability to communicate effectively, orally and in writing.
(D) Knowledge of modern governmental accounting theory, principles, and practices; knowledge of internal control procedures and management information systems; some knowledge of public finance and fiscal planning; knowledge of budgetary, accounting and reporting systems, GAAFR, GAAP and GASB.
(E) Must be able to work independently and submit accurate and complete work in timely manner.
TOOLS AND EQUIPMENT USED
Personal computer, including spreadsheet and word processing software; central financial computer system; telephone; 10-key calculator; typewriter; copy machine.
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is frequently required to sit and talk or hear. The employee is occasionally required to walk; use hands to finger, handle, or feel objects, tools, or controls; and reach with hands and arms.
The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus.
WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The noise level in the work environment is usually quiet.
Skills Required
- Bachelor's degree in public administration, business administration, accounting, or closely related field
- CPA certified or obtain within two years of hire
- Five years of progressively responsible related accounting/financial experience (or equivalent combination of education and experience)
- Working knowledge of governmental accounting, GAAP and GASB, budgetary and reporting systems
- Experience preparing budgets, audits, SEFA/Davis-Bacon reporting, and year-end audit schedules
- Ability to prepare and analyze complex financial reports and maintain internal controls
- Proficiency with spreadsheet and word processing software (e.g., Microsoft Excel and Word)
What We Do
The City of Lake Wales is the municipal government of Lake Wales, Florida, established in 1917. Its mission is to provide for the safety, health, quality of life, and general welfare of its community. The city manages essential public services, including public safety, utilities, street maintenance, and parks and recreation, serving residents in the geographical center of the Florida peninsula.
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