Job Title: Accounting Coordinator
Reports To: Controller
Position Summary
Media Works LTD, a highly-respected, fast paced, energetic strategic media agency in Baltimore, MD is looking to fill the role of Accounting Coordinator. We deliver digital and offline media solutions for brands across the country.
Media Works is seeking a detail-oriented and dependable Accounting Coordinator / Accounting Clerk to support our accounting department with high-volume data entry and administrative tasks. This role is primarily responsible for entering vendor invoices, maintaining accurate financial records in QuickBooks, and assisting with payment tracking and general accounting support functions.
This position is ideal for someone who is highly organized, efficient, and comfortable working in a fast-paced agency environment.
Key Responsibilities
- Accurately enter vendor invoices into QuickBooks to ensure proper tracking and approval prior to payment.
- Review invoices for completeness, accuracy, and proper documentation.
- Update QuickBooks to reflect payments made (check, ACH, wire, credit card).
- Maintain organized digital and/or physical invoice and payment records.
- Assist with accounts payable processing and vendor file maintenance.
- Reconcile vendor statements and flag discrepancies.
- Support month-end closing activities, including data verification and reporting assistance.
- Coordinate with internal account teams to ensure proper invoicing and documentation.
- Perform general administrative tasks to support the accounting department.
- Reformatting digital invoicing.
- Assist with special projects and process improvements as needed.
Experience, Education, and Skills
- 1–3 years of accounting, bookkeeping, or data entry experience preferred.
- QuickBooks experience strongly preferred.
- Strong data entry skills with high level of accuracy and attention to detail.
- Proficiency in Microsoft Excel and Microsoft Office.
- Strong organizational and time management skills.
- Ability to manage multiple tasks and meet deadlines.
- Clear and professional communication skills.
- Experience in an advertising agency or media environment is a plus.
Key Competencies
- Detail-oriented and process-driven.
- Reliable and consistent follow-through.
- Ability to work independently and collaboratively.
- Strong sense of accountability.
- Comfortable handling confidential financial information.
- Must be able to be in a stationary position for long periods of time.
- Must be able to operate computer keyboards.
- Must be able to read computer screens.
What We Offer
- Collaborative team environment.
- Opportunity to grow within the accounting and finance function.
- Competitive compensation based on experience.
- 401k, PTO, Medical/Dental/Vision.
Media Works is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. We provide reasonable accommodation to individuals who have a disability and meet the skill, experience, education, and other job-related requirements of the role to allow the individual to perform the essential functions of the job.
Job Type: Full-time
Work Location: Baltimore, MD (WFH- Fridays)
Skills Required
- 1-3 years of accounting, bookkeeping, or data entry experience
- QuickBooks experience
- Strong data entry skills with high level of accuracy and attention to detail
- Proficiency in Microsoft Excel and Microsoft Office
- Strong organizational and time management skills
- Ability to manage multiple tasks and meet deadlines
- Clear and professional communication skills
- Experience in an advertising agency or media environment
- Detail-oriented and process-driven
- Reliable and consistent follow-through
- Ability to work independently and collaboratively
- Comfortable handling confidential financial information
- Must be able to be in a stationary position for long periods of time
- Must be able to operate computer keyboards
- Must be able to read computer screens
What We Do
Media Works is an integrated marketing agency with specialized capabilities in media research, planning and buying. Clients coast to coast count on us to make their messages work harder and smarter across all media: broadcast, digital, social, cable, direct response and any other channel that will deliver the right message to the right consumer at the right time. We’ve become one of the Mid-Atlantic region’s largest and most respected media marketing agencies because we believe that every dollar spent should produce results. Founded in 1989 and headquartered in Baltimore, MD, Media Works also has employees across the country. A woman-owned firm, Media Works is proud member of the 4A’s and was recently recognized as one of Baltimore’s top Women-Owned Businesses and one of Baltimore’s Most Social Companies. We work with clients in a variety of ways: Directly: We work with many clients directly to maximize the way their marketing budgets are spent. And, if they have an in-house creative team or a creative agency, we step in to handle the media. Partnering with Creative Agencies: We complement the talents of creative agencies to offer account and/or media services. We’ll handle the media while they handle the messaging! Outsourcing: If a client has a media team that is overloaded or recently won a piece of new business, but can’t ramp up fast enough, tap into our team of media specialists to complete your media project on time and on budget.
