Accounting Clerk

About Four Seasons:

Four Seasons is powered by our people. We are a collective of individuals who crave to become better, to push ourselves to new heights and to treat each other as we wish to be treated in return. Our team members around the world create amazing experiences for our guests, residents, and partners through a commitment to luxury with genuine heart. We know that the best way to enable our people to deliver these exceptional guest experiences is through a world-class employee experience and company culture.         
At Four Seasons, we believe in recognizing a familiar face, welcoming a new one and treating everyone we meet the way we would want to be treated ourselves. Whether you work with us, stay with us, live with us or discover with us, we believe our purpose is to create impressions that will stay with you for a lifetime. It comes from our belief that life is richer when we truly connect to the people and the world around us.

About the location:

Nestled along a two-mile (3.2-kilometre) stretch of beach in Puerto Rico’s Bahia Beach community, Four Seasons Resort and Residences Puerto Rico is also surrounded by its own 483-acre (195-hectare) private nature reserve. The property is seamlessly integrated with its natural surroundings, allowing guests and residents to immerse themselves in the white sand beaches, verdant walking trails, and myriad outdoor activities – from golf, tennis, swimming and beyond.

About the role

Maintain a system of purchase orders, receipts, invoices and check requests in order to promptly and adequately support, document and process for payment all hotel payables. Ensure that all vendors are paid according to the agreed terms and to Four Seasons policies and procedures.

What you will do

Process all invoices and manual checks through the computer system. Maintain current filing system for all invoices. Ensure all payments are made correctly and with the correct authorization, evidence of receipt, invoice or delivery slip and Accounts Payable stamp. (30%)

2. Reconcile vendor statements as they are received, with reconciling items, including any correspondence from the vendor clearly indicated and resolve all discrepancies directly with the vendor. (10%)

3. Run the required reports at month end to close monthly accounting activity. (10%)

4. Ensure all goods received and services provided, but not yet invoiced, are properly accrued and expensed and that the outstanding liabilities for other accruals are accurate and agree to all supporting documentation. (10%)

5. Verify and process Expense Reports and Petty Cash reimbursements ensuring compliance with key controls. (5%)

6. Complete wire authorization forms for wire transfer and ensure it is signed by two authorized signatories (from Groups A & B) and ensure all applicable backup supports the transfer. (5%)

7. Ensure all standing orders for electronic disbursements are approved in accordance with the normal payment procedures and signed by the check signatories. (5%)

8. Prepare journal entry for accrual of invoices received after closing and for goods and services received, but not yet invoiced. (5%)

9. Maintain a separate file for purchases of all operating equipment items (china, glass, silver and linen) and capital items under the direction of the Assistant Director of Finance. (5%)

10. Maintain, and constantly update, an approved vendor listing file. (5%)

11. Complies with Four Seasons’ Category One and Category Two Work Rules and Standards of Conduct as set forth in EmPact. (5%)

12. Works harmoniously and professionally with co-workers and supervisors. (5%)

What you bring

Education: College education preferred

Experience: Two years of employment in the related position.

Skills and Abilities: Require a working technical knowledge of generally accepted accounting principles, and Four Seasons Internal Controls, Policies and Procedures as it relates to Finance.

Working knowledge is generally learned on-the-Job or through a series of professional certifications.

Require knowledge of and the ability to operate computer equipment and use accounting software.

Ability to read, write and speak English.

  
What we offer: 
•    Competitive Salary, wages, and a comprehensive benefits package
•    Excellent Training and Development opportunities
•   Employee Discount for stays at any Four Seasons worldwide
•    Complimentary Dry Cleaning for Employee Uniforms
•    Complimentary Employee Meals
 

Schedule & Hours:

• Full Time     

Four Seasons is an Equal Opportunity, Affirmative Action employer. Minorities, women, veterans, and individuals with disabilities are encouraged to apply. To access the 'EEOC is The Law' Information poster please visit this website - https://eeoc.gov/sites/default/files/migrated_files/employers/poster_screen_reader_optimized.pdf