Accounting Associate

Since day one, BioVid’s formula for success has been to foster a collaborative, supportive culture where incredibly talented people are encouraged to be the best at what they do.

This role is a great opportunity for someone who enjoys working with numbers, staying organized, and making sure things run smoothly behind the scenes. As part of our Finance team, you’ll support the financial processes that help keep BioVid on track. Your work will directly contribute to the accuracy of our systems, the timeliness of our client deliverables, and the overall health of our day-to-day operations. You’ll be a key partner to teams across the company, learning how different parts of the business connect while building a strong foundation in financial operations.

WHAT YOU’LL DO

The core duties of Accounting Associate at BioVid currently involves:

Financial Operations & Tracking

• Monitor employee expense reports and receipts for accuracy and compliance.
• Review and track Capital Expenditure (CapEx) expense submissions.
• Support travel reconciliation for client projects, as needed.
• Set up and maintain purchase orders (POs) for accrual purposes.
• Upload POs into Acumatica, update orders, and maintain accurate attributes (e.g., PO number, region).
• Review project budgets and update tracking across POs, budget documents, and HubSpot.
• Enter vendor invoices into Acumatica.
• Assist with project setup in our financial systems.

Reconciliation & Month-End Support

• Assist with reconciliation setup across accounts.
• Provide backup support for monthly closing processes (training will be provided).
• Pull and organize labor hour reports.
• Assist with Q4 accrual letters, including preparing templates with PO numbers and invoice details for each project.

Project & Team Coordination

• Track client project budget updates.
• Confirm project details with internal teams as needed.
• Support Accounts Payable follow-up to ensure approvals are completed in a timely manner.
• Monitor weekly PTO reporting across systems (Acumatica vs. BambooHR).Play a meaningful role in cultivating BioVid’s company culture and evolution by participating in organizational initiatives (e.g., committees, innovation, client relationship building).

WHO YOU ARE

Who you are matters to us as much as what you do. A BioVidian playing the role of Accounting Associate has the following traits and qualifications:

• This position is hybrid, with approximately 2 days per week onsite at our Bristol location (not fully remote initially).
• Strong attention to detail and the ability to manage multiple tasks simultaneously.
• Clear and effective communication skills.
• Comfortable navigating various systems; we provide training on all internal platforms.
• Basic understanding of general accounting principles.
• High degree of flexibility and willingness to learn.
• Proficient in Outlook and Excel (required).
• Client-service mindset and ability to work collaboratively with internal and external stakeholders.

We are committed to supporting our team members not just in their day-to-day work, but in their long-term growth. That’s why we offer opportunities for professional development, a Great Place to Work-certified culture, and a comprehensive benefits package, including:

• Health, dental, and vision insurance
• 401(k) with company match
• Paid time off and holidays
• Parental leave
• Pet insurance
• Employee Assistance Program (EAP)
• Disability, life, hospital, accident, and critical illness insurance

BioVid is an Equal Employment Opportunity Employer. We provide equal opportunity in all of our employment practices to all qualified employees and applicants without regard to race, color, religion, gender, national origin, age, disability, marital status, military status, genetic information or any other category protected by federal, state and local laws. This policy applies to all aspects of the employment relationship, including recruitment, hiring, compensation, promotion, transfer, disciplinary action, layoff, return from layoff, training, and social, and recreational programs. All such employment decisions will be made without unlawfully discriminating on any prohibited basis.