Accounting Assistant

Description

Position Summary 

The Accounting Assistant supports daily office operations while providing foundational support to the accounting team. This role is ideal for someone who is highly organized, detail-oriented, and enjoys balancing administrative responsibilities with light accounting tasks in a fast-paced environment. 

Key Responsibilities 

Accounting Support 

• Assist with accounts payable, including invoice entry and vendor communication  
• Support accounts receivable processes such as payment posting and basic billing  
• Help maintain accurate financial records within Microsoft Dynamics 365  
• Assist with employee expense reimbursements and credit card reconciliations  
• Provide support during month-end close and audit periods as needed  

Operational Support 

• Maintain truck and asset files, including tag renewals, title documentation, and IFTA-related tracking  
• Coordinate with internal teams to ensure accurate documentation and timely processing of transactions  
• Perform general administrative and operational tasks to support business needs  

Administrative & Office Support 

• Serve as the first point of contact for visitors, phone calls, and general inquiries  
• Manage front desk responsibilities and maintain a professional office environment  
• Sort and distribute mail, coordinate shipments, and manage office supplies  
• Assist with scheduling, meeting coordination, and general office organization  
• Maintain physical and digital filing systems  

Requirements

Required Qualifications 

• High school diploma or equivalent required; associate’s degree preferred  
• 1–3 years of administrative, office support, or bookkeeping experience  
• Strong organizational and time management skills  
• Excellent communication and customer service abilities  
• Proficiency in Microsoft Office (especially Excel)  
• High attention to detail and ability to multitask  

Preferred Qualifications 

• Experience with ERP systems (Dynamics 365 a plus)  
• Exposure to basic accounting principles or bookkeeping  
• Experience in a fast-paced office or operations environment  

Physical Requirements:  

• Must be able to lift 50 lbs., bend, squat, kneel, sit, and/or stand for extended periods of time with or without reasonable accommodation. 

Equal Employment Opportunity Statement 

ACI Building Systems is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other protected characteristic. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.