About the Role:
The Accounting Assistant plays a crucial role in supporting the finance department by ensuring accurate and timely processing of financial transactions. This position is responsible for maintaining detailed financial records, reconciling accounts, and assisting with payroll and tax-related activities. The Accounting Assistant contributes to the overall financial health of the organization by managing accounts payable and receivable, ensuring compliance with company policies and regulatory requirements. This role requires a high level of attention to detail and organizational skills to manage multiple accounting functions efficiently. Ultimately, the Accounting Assistant helps facilitate smooth financial operations that support strategic decision-making and business growth.
Minimum Qualifications:
- High school diploma or equivalent; Associate’s degree in Accounting or related field preferred.
- Proven experience with bank reconciliation, accounts payable, and accounts receivable.
- Proficiency in QuickBooks or similar accounting software.
- Basic understanding of general accounting principles and payroll tax regulations.
- Strong organizational skills and attention to detail.
Preferred Qualifications:
- Bachelor’s degree in Accounting, Finance, or a related discipline.
- Experience with cost accounting and advanced QuickBooks features.
- Familiarity with payroll tax filing and compliance requirements.
- Prior experience in a corporate or public accounting environment.
- Certification such as Certified Bookkeeper or similar credentials.
Responsibilities:
- Perform bank reconciliations to ensure accuracy between company records and bank statements.
- Process accounts payable and accounts receivable transactions in a timely manner.
- Maintain and update general ledger accounts and assist with account reconciliations.
- Utilize QuickBooks software to record financial transactions and generate reports.
- Assist with payroll tax calculations and ensure compliance with relevant tax regulations.
- Support cost accounting activities by tracking and reporting expenses.
- Collaborate with other departments to resolve discrepancies and improve financial processes.
- Prepare documentation and support for audits and financial reviews.
Skills:
The required skills such as bank reconciliation and account reconciliation are essential for verifying the accuracy of financial data and ensuring that records are consistent across systems. Proficiency in QuickBooks enables the Accounting Assistant to efficiently record transactions, generate financial reports, and streamline accounting workflows. Managing accounts payable and receivable daily ensures that the company maintains healthy cash flow and meets its financial obligations on time. Knowledge of cost accounting helps in tracking expenses accurately, which supports budgeting and financial analysis. Additionally, understanding payroll tax regulations is critical for processing employee compensation correctly and maintaining compliance with tax authorities.
Benefits:
- Paid Time Off/Sick Leave
- Gym Membership (full access to our gym facilities at no cost to team members)
- Staff Pass Memberships (complementary membership for family & friends)
- Discounted Personal Training Sessions
- Comprehensive medical, dental and vision plans
- Life / AD&D Insurance
- Long-term disability
- Pet Insurance
Mon - Fri: 9AM - 5PM
Skills Required
- High school diploma or equivalent
- Minimum two years of bookkeeping and/or accounting experience
- PC literacy, including Microsoft Office and excellent knowledge of Microsoft Excel
- Ability to quickly learn ABC, QuickBooks, and other software systems
- Accurate and efficient data entry skills with strong organization
- Independent, adaptable, and willing to take initiative on new tasks and projects
- Strong verbal, written, and interpersonal communication skills
- Valid New Mexico driver's license
- Ability to sit for extended periods
- Ability to lift and carry approximately 25 pounds
- Ability to walk, squat, crouch, stoop, stand, listen, read, and write
What We Do
Our Passion For Life Drives Everything We Do We are looking for go getters and trend setters to join the Defined Fitness team. The type of people who want to run faster, leap further and push harder! Defined Fitness just turned thirty four years old, and we are only getting started. We are looking for the next team of passionate leaders to help us grow. Over three decades, Defined Fitness has built a reputation as New Mexico's premier fitness brand. Our legacy was founded on the efforts of our incredible team at Defined Fitness, many whom are still with us today. We look forward to celebrating our new growth and expansion plans with the team that made it possible, and a new generation who will be part of making the next thirty years stronger than the first. "Our expansion in New Mexico reinforces our commitment to investing in the local community, and our desire to see our members, our team, and New Mexico, thrive", Mark Fisher, Chief Executive Officer, Defined Fitness. Defined Fitness is currently accepting applications from individuals who are enthusiastic, motivated, and goal oriented! To apply, click below and fill out an application online today! For any additional information, please contact our HR Department at 505-349-4444.
