Job Summary:
Our client is seeking a dedicated and detail-oriented Accounting Services Assistant to support the Controller. This full-time, in-office position requires an individual who thrives in a fast-paced environment and can effectively manage a wide range of accounting, billing, invoicing, and administrative tasks. The successful candidate will demonstrate the ability to handle multiple assignments simultaneously while maintaining urgency, accuracy, and confidentiality.
Key Responsibilities:
- Collaborate with the Controller to ensure smooth accounting operations, mainly Accounts Payable including processing online payments, entering bills, auditing and performing account reconciliations.
- Maintain accurate records of labor, payment structures and schedules, equipment, and material usage, and input data into the accounting system to generate invoices.
- Review and audit complex invoices to ensure accuracy and compliance.
- Reconcile credit card statements and process expense reports within the company’s software program.
- Maintain and update reports, sales data, and other essential records to support financial operations.
- Communicate professionally with internal teams, contractors, adjusters, and customers, providing updates and addressing inquiries as needed.
- Assist in the preparation of Accounts Payable financial reports and other accounting-related documentation.
- Perform administrative duties, including maintaining organized files, answering calls, and managing emails in a professional manner.
- Support the organization with various office tasks to ensure efficient office operations.
- Handle after-hours calls when necessary.
Qualifications:
- A minimum of a 2-year college degree is preferred.
- Minimum of 5 years of administrative and accounting experience, with a focus on accounts payable, accounts receivable, and invoicing.
- Proficient in QuickBooks Desktop and general accounting principles.
- High proficiency with Microsoft Office applications, particularly Excel, and the ability to efficiently manage multiple tasks.
- Strong organizational and time-management skills, with a proven ability to work under pressure and meet tight deadlines.
- Excellent communication skills, both written and verbal, with the ability to interact professionally with various stakeholders.
- Ability to work independently, take initiative, and maintain a high level of accuracy and confidentiality in all tasks.
Perks & Benefits:
- Competitive hourly pay.
- Paid Time Off (PTO).
- Comprehensive benefits package including dental, medical, and vision coverage.
- Flexible Spending Account (FSA).
- Company-paid life insurance.
- Short and Long-Term Disability Insurance.
- 401(k)and company match.
- Excellent company culture with growth opportunities.
Skills Required
- Minimum of 5 years administrative and accounting experience, focused on accounts payable, accounts receivable, and invoicing.
- Proficient in QuickBooks Desktop and general accounting principles.
- High proficiency with Microsoft Office applications, particularly Excel.
- Ability to process online payments, enter bills, audit invoices, and perform account reconciliations.
- Experience reconciling credit card statements and processing expense reports in company software.
- Strong organizational and time-management skills; able to meet tight deadlines.
- Excellent written and verbal communication skills for professional interactions with stakeholders.
- Ability to work independently, take initiative, and maintain accuracy and confidentiality.
- 2-year college degree (preferred).
- Willingness to handle after-hours calls when necessary.
What We Do
Hiring a Human Resource Manager to navigate your business through the web of laws can be very expensive and time consuming. Sage Solutions can provide your start-up, or small to medium-sized business, with just the right services you need without breaking the bank. We focus on three distinct services offerings: 1. Compliance Solutions, 2. Human Resource Solutions, and 3. Individual Services Solutions. COMPLIANCE SERVICES The path to compliance starts with our complimentary audit which details your strengths and weaknesses. We then partner with your administrative personnel to provide comprehensive, yet simple, tool kits for compliance with many of the reporting requirements. From there, we assist with improving your audit score, offering 3 levels of monthly subscription services to meet your business needs and budget. As your audit score improves, your risk level improves, providing you better peace of mind. HUMAN RESOURCES SOLUTIONS In addition to the compliance services above, we can provide highly customized HR subscriptions services such as hiring, investigations, employee handbooks and the like. Simply purchase the subscriptions hours you need to meet your human resource needs. INDIVIDUAL SERVICES SOLUTIONS Our individual services allow you to purchase only the HR services that you need while maintaining a tight budget. Services include helping you find and acquire new talent, diversifying your workforce, completing necessary HR paperwork, and creating employee handbooks and documents that will help keep you compliant with all the state and federal employment laws. Our goal is to streamline many of the most challenging HR management tasks with our individual services. Whether you have questions about compliance or human capital management, we have the answers you need. Sage Solutions was formed by 3 executives with decades of business experience, who are always ready to roll up their sleeves and get the work done so you don't have to.
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