Accounting and Office Administrator

POSITION PURPOSE/MISSION:

Serve as a key member of the administrative and operations teams by supporting the day-to-day office functions and financial integrity of Niles Iron & Metal Company. This position plays an important role in providing administrative support, including accurate financial reporting, petty cash management and inventory support, while helping maintain efficient operations across the facilities.

Demonstrates strong attention to detail, maintaining accurate accounting records, supporting operational teams, identifying and resolving discrepancies, and contributing to a collaborative team environment. Must be adaptable, capable of balancing multiple responsibilities, and committed to continuous improvement through process evaluation and technology enhancements.

MINIMUM QUALIFICATIONS:

• 5 years of previous office management experience
• Understanding of Accounts Payable (AP), Accounts Receivable (AR), and General Ledger (GL)
• Working knowledge of accounting systems
• Strong organizational and time management skills
• Proven ability to identify discrepancies, troubleshoot issues, and problem solve effectively
• Strong written and verbal communication skills
• Proficiency in Microsoft Office applications, especially Excel
• Ability to work well independently and within a team environment
• Ability to handle confidential information with professionalism and discretion

PREFERRED QUALIFICATIONS:

• Associate’s Degree in Accounting, Finance, Business Administration, or related field
• Previous experience in manufacturing, recycling, scrap metals, or industrial operations
• Experience with inventory tracking and reconciliation
• Familiarity with cash handling procedures and controls
• Experience supporting operational and finance leadership teams
• Demonstrated ability to improve processes through technology or automation solutions
• Experience with RIMAS or other ERP or accounting software systems

MAJOR ACCOUNTABILITIES:

• Partner with the Finance Manager and Operations leaders to support business needs
• Provide miscellaneous administrative and accounting support as required, including updating pricing for contracts and price sheets
• Cross train and back up responsibilities for Scale Operator II with related transaction entry, customer invoicing, and contract entry
• Maintain supplier pricing in system
• Support accurate AP and AR processes
• Assist with general ledger balancing and financial record accuracy and fixed assets
• Identify accounting discrepancies and research variances to resolution
• Support continuous improvement efforts by evaluating current processes and recommending technology-driven efficiencies
• Assist with additional office and operational responsibilities as assigned, including support of company events and employee engagement activities
• Manage and maintain office supplies
• Ensure compliance with company policies, internal controls, and safety procedures
• Ensure a safe work environment and contribute to a highly engaging culture that fosters safety, continuous improvement, teamwork, and trust

ORGANIZATIONAL RELATIONSHIPS:

• Reports to: Business Implementation Manager
• Primary internal customers:  Yard Operations, Finance team and Leadership team
• Primary external customers: Vendors, Customers, and Peddlers

POSITION CHALLENGES:

• Must be able to wear multiple hats in a fast-paced team environment
• Must be flexible and willing to assist and support where needed across departments
• Must quickly learn current processes and identify opportunities for improvement
• Ability to balance competing priorities while maintaining accuracy and attention to detail
• Ability to assess current systems and recommend process improvements through the use of technology

We offer comprehensive health, dental, and vision benefits, along with a 401(k) plan that includes employer matching and profit sharing. Additionally, we offer company-paid life insurance, disability coverage, and paid time off (PTO).