(*Please provide English resume*)
You're Curious About Finance and Like to Solve Problems
As an Accounting & Finance Executive, you’ll support the day-to-day finance and accounting operations of a fast-paced PR and communications agency, including billing, payments, accounting records, and month-end closing. This is a hands-on opportunity to build a strong foundation in finance while learning how a global PR and communications business operates. We’re looking for someone who is proactive, detail-oriented, responsible, and comfortable solving problems and following up on outstanding matters.
The Plot Thickens: Job Description
Billing & Invoicing
- Daily billing and invoicing activities.
- Prepare and process invoices and related documents.
- Review
billing information to ensure completeness, accuracy and compliance with internal requirements
- Tracking invoices and following up on outstanding items.
- Support reconciliation of billing records and financial information.
Claims & Finance Administration
- Processing employee expense claims and reimbursement.
- Review supporting documents for accuracy and completeness.
- Maintain and organize finance records and documentation.
- Assist with finance data entry reporting.
Finance and Accounting Operations
- Support accounts receivable and accounts payable activities.
- Basic account reconciliation and financial records.
- Support month-end finance closing and reporting.
- Provide general Finance team support and hoc assistance.
Working with the Team
- Work closely with the Finance team and internal stakeholders.
- Communicate with internal teams to clarify billing, invoice, and claims-related information when needed.
- Be open-minded and willing to learn the inner workings of a PR and IMC agency.
- Contribute ideas and suggestions to improve the efficiency of finance processes.
Attributes of the Protagonist (That’s You)
- Detail-oriented, organized, and comfortable with numbers.
- Have a can-do attitude and are willing to take on new challenges.
- Able to handle administrative tasks with accuracy and attention to detail.
- Responsible and proactive, with a strong sense of ownership.
- Open-minded and eager to learn how finance supports a global PR and communications business.
- Comfortable working with different teams and communicating with internal stakeholders.
The Hero’s Background: Qualifications
- Pursuing or with a Bachelor’s or Master’s degree in Finance, Accounting, Business Administration, or a related field.
- Available to work at least 3 full days per week.
- Basic understanding of accounting and finance principles.
- Experience in
preparing accounting entries and maintaining accounting records, or other finance-related administrative work is a plus. - Proficient in Microsoft Office, especially Excel.
- Strong attention to detail and accuracy.
- Ability to organize and prioritize tasks in a fast-paced environment.
Skills Required
- Pursuing or holding a bachelor's or master's degree in Finance, Accounting, Business Administration, or a related field
- Available to work at least 3 full days per week
- Basic understanding of accounting and finance principles
- Experience preparing accounting entries, maintaining accounting records, or performing finance-related administrative work
- Proficiency in Microsoft Office, especially Excel
- Strong attention to detail and accuracy
- Ability to organize and prioritize tasks in a fast-paced environment
What We Do
The Hoffman Agency is a global marketing and public relations consultancy headquartered in San Jose, CA, specializing in business-to-business technology. The firm helps technology, telecommunications, consumer electronics, and travel companies communicate compelling messages and solve complex business problems through integrated communications, digital content marketing, and thought leadership campaigns designed to support brand growth and sales.
