Accounting and Payroll Coordinator
We are seeking an organized, detail-oriented Accounting and Payroll Coordinator to support the financial operations of a residential community. This position works closely with onsite management to coordinate payroll, vendor invoices, resident accounts, and financial reporting.
Key Responsibilities
- Review employee timecards, resolve discrepancies, and coordinate payroll processing through ADP, including overtime, paid leave, and approved adjustments.
- Prepare payroll and labor reports and maintain documentation for payroll and workers’ compensation audits.
- Update employee insurance census information for benefit renewals.
- Review vendor invoices for accuracy, obtain supporting documentation, and coordinate coding, approval, and payment through Strongroom.
- Obtain vendor W-9s, maintain billing records, and resolve invoice discrepancies and payment inquiries.
- Review restaurant invoices and compare outsourced housekeeping invoices with attendance and hours worked.
- Assist residents with account balances, statements, payments, assessments, and billing questions.
- Process checks and coordinate deposits, account adjustments, refunds, and ownership-related account updates with Taylor Management.
- Track seasonal fund contributions and trash reimbursement submissions.
- Compile expense information, prepare staffing cost comparisons, and provide financial summaries to support budgeting and operational decisions.
- Maintain accurate records and protect confidential resident, employee, and financial information.
Qualifications
- Experience in bookkeeping, payroll, accounts payable, or a related accounting support role.
- Strong attention to detail, organizational skills, and the ability to manage multiple deadlines.
- Proficiency in Microsoft Excel and financial recordkeeping.
- Professional communication skills and the ability to work effectively with residents, vendors, and management.
- Experience with ADP and Strongroom preferred.
- Experience in community association management, property management, or hospitality preferred.
Skills Required
- Experience in bookkeeping, payroll, accounts payable, or a related accounting support role
- Strong attention to detail and organizational skills
- Ability to manage multiple deadlines
- Proficiency in Microsoft Excel and financial recordkeeping
- Professional communication skills
- Ability to work effectively with residents, vendors, and management
- Experience with ADP
- Experience with Strongroom
- Experience in community association management, property management, or hospitality
What We Do
Taylor Management Company is an Accredited Association Management Company providing full service property management to over 300 residential community associations throughout New Jersey, Pennsylvania and New York since 1996. We are the unit owner’s management company and specialize in representing community associations during the transition from developer control. We do not represent or serve any developers and have no conflict of interest relationship with the developer community. This allows us to pursue all deficiencies, financial and physical, existing at the association that is the responsibility of the developer and to focus our concerns on the needs of the unit owners. Owner, Paul A. Santoriello, is a Professional Manager of Community Associations (PCAM) and a Certified Manager of Community Associations (CMCA). Presently Mr. Santoriello serves on the Board of Directors of Community Association Institute and was a three term Chair of the Managers Committee for New Jersey State (CAI).
