Accountant

Description

Full time/Non-Exempt/40 hours a week, Monday through Friday incorporating occasional evenings and weekends as needed. The Museum is an EOE. 

The Accountant is an important support position within the Museum’s day-to-day financial operations. Working within established accounting procedures and internal controls, this role is responsible for performing routine and intermediate-level accounting functions including accounts payable, banking transactions, reconciliations, payroll processing support, and cash handling procedures.

The Accountant supports the accuracy, organization, and integrity of the Museum’s financial records while helping maintain efficient financial operations across all departments. This position requires strong attention to detail, consistency, confidentiality, and the ability to manage recurring financial processes in a timely and professional manner. The position reports to the Director of Finance.

 Tasks and Responsibilities  

• Reviews invoices for accuracy, coding, approvals, and supporting documentation
• Processes accounts payable transactions in accordance with established procedures
• Prepares check runs, ACH payments, and wire transfers under approved financial controls
• Maintains vendor records and supports W-9 and annual 1099 compliance processes
• Processes deposits using remote deposit capture and prepares weekly bank deposits
• Monitors daily banking activity and records transactions within the general ledger
• Prepares monthly bank reconciliations and assigned balance sheet reconciliations
• Records and reconciles credit card transactions and reports discrepancies to Finance leadership
• Performs daily cash drawer balancing and petty cash reconciliation procedures
• Maintains organized and complete financial documentation and filing systems
• Prepares and posts routine journal entries with appropriate supporting documentation
• Assists with month-end and year-end closing processes
• Supports budget preparation and financial forecasting activities
• Assists Human Resources with biweekly payroll processing support
• Records payroll and benefit-related journal entries
• Assists with audit preparation and documentation requests
• Maintains confidentiality of sensitive financial and employee information
• Performs other duties as assigned 

Requirements

• Minimum 2–4 years of accounting clerk, or bookkeeping experience
• Experience with accounts payable, reconciliations, journal entries, and cash handling procedures
• Working knowledge of GAAP fundamentals and standard accounting practices
• Intermediate proficiency in Microsoft Excel and financial software systems
• Familiarity with payroll systems and payroll processing support functions
• Strong organizational skills with attention to detail and accuracy
• Ability to manage recurring deadlines and prioritize multiple responsibilities
• Ability to follow established accounting procedures and internal controls consistently
• Professional communication and documentation skills
• High level of integrity and professionalism when handling confidential information
• Experience in nonprofit or public-sector accounting preferred
• Experience supporting audits or financial reviews preferred
• Familiarity with enterprise banking systems and remote deposit capture preferred

Benefits

• Fully paid employee medical, dental, vision, and life insurance
• A 3% employer 401(k) contribution after one year of employment, with quarterly entry dates
• Paid vacation accrual at a rate of 3.08 hours per pay period (80 hours annually)
• Paid sick leave accrual at a rate of 4.62 hours per pay period (120 hours annually)
• Four complimentary art classes per year
• A 20% discount in the Museum Shop and a 10% discount in the Café