Project Management services in the Capital Projects area.
WHAT MAKES YOU A FIT:
The Technical Part:
- Bachelor’s degree and two (2) years of exposure in Project Management in the Regulated Industry.
- Project Management skills.
- Shift: Administrative and according to business needs.
- Bilingual (Spanish and English).
- Experience with:
- SAP
- End‑to‑end invoice lifecycle management (from requisition through close out), vendor coordination, and timely reporting.
- Ensuring contractual compliance, accurate coding, efficient approvals, and on‑time payment within SAP-enabled financial processes.
The Personality Part:
- Our Next Piece is someone who treats everyone they meet like family, especially our resources, clients and team members. In other words, being a customer service pro is one your (many) talents. Being the Piece means you're full of bright ideas and eager to innovate, always bringing top-quality results to the table. Are you ready to Be The Piece?
AS A PIECE OF FITS, YOU WILL: (The day-to-day on the job)
- Review contractor contracts/terms & conditions to confirm requirements relevant to invoicing (rates, retainage, milestones, documentation, taxes).
- Verify supplier master data (vendor IDs, tax status, banking, contacts) are valid for invoice processing; request updates as needed.
- Generate purchase requisitions in Ariba in accordance with project budgets, WBS/GL coding, and sourcing guidelines.
- Receive and log invoices; validate required supporting documentation (PO, SOW, timesheets, delivery/GRN, progress certifications).
- Perform checks (WBS/Cost Center/GL/Tax), price/quantity verification, and basic 2‑/3‑way match steps in SAP; flag discrepancies/holds.
- Route invoices to designated approvers; track approval status and follow up/escalate to maintain SLA compliance.
- Act as point of contact for project teams on invoice approval tracking and status inquiries.
- Communicate with vendors to resolve conflicts (pricing mismatches, missing docs, tax, duplicate submissions, retention, credits) and update invoice status.
- Coordinate credit memos and re‑submissions when required.
- Maintain an auditable trail of approvals and changes.
- Plan and manage high invoicing workloads, smoothing peaks, and prioritizing by due date, contractual terms, and cash‑flow impact.
- Monitor approval timelines and drive corrective actions.
- Reconcile POs (balances, changes, retainage), confirm all invoices posted and paid, clear GR/IR, and archive documentation per policy.
WHO WE ARE:
We are a Service Provider company different from the rest. We pride ourselves in how we treat the most important piece of our company's puzzle: you! We integrate Engineering, Construction, Maintenance, Utilities and Specialized Technical services across the Island (and in the US as well!). Our company is flexible, family-oriented and focused on our resources' well-being, while providing our Pharmaceutical, Medical Device and Manufacturing industry clients with top-notch quality talent. We're FITS!
Are you the next piece?
Top Skills
What We Do
We are a Service Provider company different from the rest. We pride ourselves in how we treat the most important piece of our company's puzzle: you! We integrate Engineering, Construction, Maintenance, Utilities and Specialized Technical services across the Island (and in the US as well!). Our company is flexible, family-oriented and focused on our resources' well-being, while providing our Pharmaceutical, Medical Device and Manufacturing industry clients with top-notch quality talent. We're FITS!
Are We The Right Piece For You?
We are:
Experienced and knowledgeable in the Industry
Committed to Safety
Always compliant with FDA Regulations & Audits
Cost Effective
Proven successful track record
Over ten (10) years of experience
If you'd like to apply to any of our open positions, send us your updated resume in Word or PDF Format to [email protected]
