We believe that difference sparks brilliance, so we welcome people and ideas from everywhere to join us in stretching what’s possible.
At Tapestry, being true to yourself is core to who we are. When each of us brings our individuality to our collective ambition, our creativity is unleashed. This global house of brands – Coach and Kate Spade New York – was built by unconventional entrepreneurs and unexpected solutions, so when we say we believe in dreams, we mean we believe in making them happen. We’re always on a journey to becoming our best, but you can count on this: Here, your voice is valued, your ambitions are supported, and your work is recognized.
A member of the Tapestry family, we are part of a global house of brands that has unwavering optimism and is committed to being innovative and wholly inclusive. Visit Our People page to learn more about Tapestry's commitment to equity, inclusion, and diversity.
Job Title: Account Services Representative
Location: North Bergen, NJ
Shift: Monday – Friday, Hybrid (Onsite Tuesday – Thursday)
Hours: 8:00am – 5:00pm EST
Primary Purpose: Independently manage wholesale order book flow from order entry to shipment fulfillment for our specialty wholesale clients. Monitors and ensures product inventory, shipment, and quality standards are executed for assigned wholesale clients. Flawlessly executes all tasks to ensure profitability, productivity, and efficiency for the wholesale revenue cycle. Maintains SOX Compliance controls as it relates to auditing, approval, and revenue protection.
The Wholesale Account Service Representative is a liaison for the customer, Sales and Operations, Distribution, Finance, Production, and internal SOX Compliance team.
The successful individual will leverage their proficiencies in Wholesale Customer Service to...
Customer Service Activities:
Provide accurate and timely customer service to internal and external customer contacts, through ownership of assigned accounts and demonstrated proficiency of the business model and interworking of the end to end supply chain.
Act as a customer advocate between warehouse and the account. Be the point of contact for our wholesale customers – either resolving issues independently or through working with business functions to ensure clear understanding of the ‘ask’.
Proactively and clearly communicate issues pertaining to their account – both to the customer and to the relevant internal business partners.
Partner with Account Executives / leadership to discuss and address business issues/risk to financial, as well as resolve specific service/allocation/logistical issues to address customers’ needs.
Order Management/Reporting/Analysis Activities:
Review and maintain orders through manual order intake (Excel/PDF wholesale client orders) and order management system (SAP S4) from the time of receipt to the time of shipment which includes post market activities, ownership of order status, executing order book changes based on business/customer needs and monitoring shipment flow to mitigate any risk to revenue for the month/quarter. Ensure data integrity accuracy through post analysis by comparing source data against reporting.
Monitor order integrity in product assortment, pricing, allocations and scheduled ship dates. Resolve any issues in partnership with Sales and the wholesale customer, including negotiating extensions, pricing, “Balance To Book (BTB)” and returns.
Ensure orders are prepared in accordance to projected fill rate and delivery/shipping calendar; and ship on time. Work closely with shipping partners to resolve cancel date issues and routing response timeliness.
Provide post shipment support including: shipping documents, Order Status Reports (OSR), Proof Of Delivery (PODs), Return Authorization (RAs), and researching/validating/negotiating shortages, overages and other chargeback claims which impact assigned wholesale customer and company profitability.
Proactively communicate order status information to assigned specialty wholesale customers and others as appropriate.
Uphold and adhere to Sarbanes-Oxley (SOX) controls as it relates to the company’s narrative on revenue protection, approvals, auditing, and claims processing.
Partner with Sales & Wholesale Operations to protect revenue by proactively reporting monthly risk/liabilities as well as collaborate in order planning.
Review assigned wholesale customer’s compliance guides to ensure alignment with customer requirements. Flag deviations to customer facing activities/processes as applicable and support resolution of items in partnership with cross functional teams. Minimize chargeback and loss to the business by researching and troubleshooting chargebacks on a timely basis.
Maintain and upkeep Standard Operating Procedures; assess current business processes to identify areas of improvement.
Provide analysis on a weekly basis to enable business to have visibility of achieved shipped dollars versus potential risks. Provide recommendation to the business and wholesale customer to ensure a win-win outcome.
Perform other Administrative and order management tasks to support the regional businesses where necessary.
The outstanding professional will possess…
Order Management experience in Sales, Order fulfillment, or Customer Service environment
1+ years of experience in wholesale or retail industry
Intermediate proficiency utilizing Excel (VLookUp, Pivot Tables + Basic Cell Formulas)
Strong analytical and problem solving skills
Excellent verbal and written communication skills with the ability to establish and maintain cross-functional multi-level relationships
Ability to work on an individual level, as well as a team environment; develop and cultivate collaborative relationships with internal and external customers.
Ability to recommend, initiate, and influence a sound decision across levels.
Ability to self-manage and balance workload to adjust to competing and shifting priorities and get the job done by using critical and quick thinking.
Demonstrated ability to utilize multiple platforms to extract, analyze and act upon business critical data
Self-motivation with a strong sense of personal accountability and ownership
Working Knowledge of SAP S4 & MicroStrategy, a plus
AA or Bachelor’s degree preferred
Our Competencies for All Employees
Courage: Doesn’t hold back anything that needs to be said; provides current, direct, complete, and “actionable” positive and corrective feedback to others; lets people know where they stand; faces up to people problems on any person or situation (not including direct reports) quickly and directly; is not afraid to take negative action when necessary.
Creativity: Comes up with a lot of new and unique ideas; easily makes connections among previously unrelated notions; tends to be seen as original and value-added in brainstorming settings.
Customer Focus: Is dedicated to meeting the expectations and requirements of internal and external customers; gets first-hand customer information and uses it for improvements in products and services; acts with customers in mind; establishes and maintains effective relationships with customers and gains their trust and respect.
Dealing with Ambiguity: Can effectively cope with change; can shift gears comfortably; can decide and act without having the total picture; isn’t upset when things are up in the air; doesn’t have to finish things before moving on; can comfortably handle risk and uncertainty.
Drive for Results: Can be counted on to exceed goals successfully; is constantly and consistently one of the top performers; very bottom-line oriented; steadfastly pushes self and others for results.
Interpersonal Savvy: Relates well to all kinds of people, up, down, and sideways, inside and outside the organization; builds appropriate rapport; builds constructive and effective relationships; uses diplomacy and tact; can diffuse even high-tension situations comfortably.
Learning on the Fly: Learns quickly when facing new problems; a relentless and versatile learner; open to change; analyzes both successes and failures for clues to improvement; experiments and will try anything to find solutions; enjoys the challenge of unfamiliar tasks; quickly grasps the essence and the underlying structure of anything.
Our Competencies for All People Managers
Strategic Agility: Sees ahead clearly; can anticipate future consequences and trends accurately; has broad knowledge and perspective; is future oriented; can articulately paint credible pictures and visions of possibilities and likelihoods; can create competitive and breakthrough strategies and plans.
Developing Direct Reports and Others: Provides challenging and stretching tasks and assignments; holds frequent development discussions; is aware of each person's career goals; constructs compelling development plans and executes them; pushes people to accept developmental moves; will take on those who need help and further development; cooperates with the developmental system in the organization; is a people builder.
Building Effective Teams: Blends people into teams when needed; creates strong morale and spirit in their team; shares wins and successes; fosters open dialogue; lets people finish and be responsible for their work; defines success in terms of the whole team; creates a feeling of belonging in the team.
Tapestry, Inc. is an equal opportunity and affirmative action employer and we pride ourselves on hiring and developing the best people. All employment decisions (including recruitment, hiring, promotion, compensation, transfer, training, discipline and termination) are based on the applicant’s or employee’s qualifications as they relate to the requirements of the position under consideration. These decisions are made without regard to age, sex, sexual orientation, gender identity, genetic characteristics, race, color, creed, religion, ethnicity, national origin, alienage, citizenship, disability, marital status, military status, pregnancy, or any other legally-recognized protected basis prohibited by applicable law.
Americans with Disabilities Act (ADA)
Tapestry, Inc. will provide applicants and employees with reasonable accommodation for disabilities or religious beliefs. If you require reasonable accommodation to complete the application process, please contact Tapestry People Services at 1-855-566-9264 or [email protected]
Visit Tapestry, Inc.
Base Pay Range
$60,000.00-$70,000.00Here are some of the benefits that we offer: Medical insurance, Dental insurance, Vision insurance, 401 (K), Paid Paternity and Maternity leave, Commuter Benefits, Disability insurance and Tuition assistance. Please click here for a complete list of U.S Corporate Compensation & Benefits.
Skills Required
- Order management experience in sales, order fulfillment, or customer service environment
- 1+ years of experience in wholesale or retail industry
- Intermediate Excel proficiency (VLOOKUP, Pivot Tables, basic formulas)
- Strong analytical and problem-solving skills
- Excellent verbal and written communication skills and cross-functional relationship building
- Ability to self-manage, prioritize competing tasks, and work both independently and on a team
- Demonstrated ability to utilize multiple platforms to extract, analyze, and act on business-critical data
- Knowledge of Sarbanes-Oxley (SOX) compliance controls as they relate to revenue protection
- Working knowledge of SAP S4 and MicroStrategy
- Associate's or Bachelor's degree
What the Team is Saying
Tapestry - Coach and Kate Spade Compensation & Benefits Highlights
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Parental & Family Support — Parental leave and caregiver resources include eight weeks of fully paid bonding time for U.S. parents, with birth mothers often reaching about 17 weeks when wellness time and short‑term disability are combined. Added supports include $10,000 adoption assistance, backup child/adult care days, free access to Maven, and a paid phased return‑to‑work program.
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Healthcare Strength — Health coverage spans medical, dental, and vision with options like FSA/HSA, alongside mental‑health support and an EAP. Additional protections and add‑ons include life and disability insurance, transgender healthcare benefits, wellness programs, fitness stipends, and optional pet/accident coverage.
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Leave & Time Off Breadth — Time‑off programs feature generous PTO, paid holidays, sick days, wellness days, and paid volunteer time. Flexible practices such as Flex Fridays, summer hours, and hybrid/telecommuting where applicable extend the time‑away and scheduling options.
Tapestry - Coach and Kate Spade Insights
What We Do
A tapestry is made of many threads woven into one story. So are we. Our global house of brands unites the magic of Coach and Kate Spade New York. By intertwining different people and ideas, we push ourselves in our work, pull out the unexpected in what we create, and expand the bounds of possibility. Our brands were created by dreamers who were determined to turn ideas into icons and, with passion, made it happen. We’ve grown by finding people similarly dedicated to the dream all over the world. We hold ourselves to high standards in every material, process, and person that plays a part in our work, and we embrace difference by design because diverse perspectives are at the heart of creativity. We find brilliance in the intersections—of beauty and function, of heritage and innovation, of accessibility and aspiration—which is how we break through with magic and logic in our culture and our craft. The result is that we stand taller together. Tapestry elevates the best in our people and brands. We use our collective strengths to move our customers and empower our communities, to make the fashion industry sustainable, and to build a house that’s equitable, inclusive, and diverse. Individually, our brands are iconic. Together, we can stretch what’s possible.
Why Work With Us
We believe that difference sparks brilliance, so we welcome people and ideas from everywhere to join us in stretching what’s possible. At Tapestry, being true to yourself is core to who we are. When each of us brings our individuality to our collective ambition, our creativity is unleashed.
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Tapestry - Coach and Kate Spade Teams
Tapestry - Coach and Kate Spade Offices
Hybrid Workspace
Employees engage in a combination of remote and on-site work.
