Account Resolution Specialist II

Octane is unlocking the power of financial products for merchants and consumers. Our cutting-edge technology and innovative financial products empower businesses with more control and flexibility, enabling them to deliver seamless digital experiences, drive customer loyalty, and build long-term value.  

Octane supports merchants throughout the sales cycle: connecting dealerships with high-intent buyers, driving transparent, fast, and easy closings with award-winning technology, and providing on-going customer care with superior loan servicing.

Founded in 2014, Octane supports over 60 OEM partner brands and over 4,000 dealer partners, and has a team of over 600. Visit www.octane.co.

The Account Resolution Specialist II supports the Asset Recovery team by managing specialized account types, including insurance total losses and deceased customers, while also assisting in broader recovery processes such as delinquency support and repossession processing.  The ideal candidate will demonstrate a balance of empathy, problem-solving, and efficiency, while ensuring compliance with all company and legal requirements.

Responsibilities: 

Total Loss Insurance Reconciliations and Deceased Account Handling

Total Loss Insurance Reconciliations

• Monitor and manage accounts where vehicles have been declared a total loss by the insurance provider.
• Act as liaison between the company, customer, and insurance carrier to facilitate timely and accurate account resolution.
• Review settlement offers to ensure alignment with outstanding loan balances and vehicle values.
• Cancel applicable after-market products (e.g., GAP, service contracts) and ensure accurate refunds are applied.
• Track open claims and follow through to closure with appropriate documentation and account adjustments.

Deceased Account Handling

• Confirm and document customer death; obtain supporting documents such as death certificates or legal estate paperwork.
• Communicate with family members, estate representatives, or attorneys with professionalism, empathy, and compliance sensitivity.
• Review accounts for possible charge-off, repossession, or other resolution paths per company policy.
• Maintain thorough documentation and accurate status updates in the system of record.

Delinquency and Workout Team Support

• Assist customers with delinquent accounts to explore alternatives that may prevent charge-off or repossession.
• Engage with customers considering voluntary surrender of vehicles and support processing of those accounts.
• Process accounts involving seized or impounded collateral, coordinating with law enforcement and impound lots when necessary.
• Evaluate and support reinstatement of involuntary repossessions when circumstances allow.
• Handle escalated customer calls with professionalism and care.
• Provide cross-functional support by learning and assisting in related administrative tasks.
• Consistently meet or exceed productivity, quality, and compliance targets.

Charge-offs / Repossessions – (Crosstrain)

• Review delinquent accounts for charge-off eligibility based on established criteria.
• Initiate charge-off processing, including closing any active repossession assignments.
• Assign accounts to appropriate skip tracing vendors post-charge-off.
• Upload necessary documentation and ensure systems are accurately updated to reflect account status.

Additional Responsibilities

• Serve as a backup for various team processes to support coverage and workload balancing.
• Maintain full compliance with federal/state laws and internal policies relating to collections, account servicing, and privacy.
• Proactively identify process improvements and participate in team initiatives when possible.

Requirements: 

• High School Diploma or GED; some college coursework preferred.
• Minimum of 2 years of experience in financial services, ideally within auto finance collections or servicing.
• Proficiency in Microsoft Office, particularly Excel; familiarity with Google Workspace (Sheets, Docs, etc.)

Preferred Skills:

• Bilingual (English/Spanish) a plus
• Prior experience with insurance claims, total loss processing, or estate account servicing.
• Willingness to work a flexible schedule, including potential overtime or extended hours.

Benefits: 

• Robust Health Care Plans (Medical, Dental & Vision)
• Up to 20 Days PTO (Accrued)
• Generous Parental Leave
• Retirement Plan (401k with Company Match).
• Educational Assistance/Tuition Reimbursement up to $3K/year 
• Life Insurance (Basic, Voluntary & AD&D)
• Short Term / Long Term Disability
• Robust Ancillary benefits including accident insurance, hospital insurance, etc
• Wellhub (Gympass) Wellness Benefit
• Recreational Safety Benefit

Octane Lending is an equal opportunity employer committed to providing equal employment opportunity without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, or any other protected status with respect to recruitment, hiring, promotion and other terms and conditions of employment. 

Disclaimer: The above statements are intended to describe the general nature and level of work being performed by associates assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.