Office Coordinator/Account Receivable

Vistex is a global enterprise software and services company that helps businesses take control of their mission-critical processes. With a multitude of programs covering pricing, trade, royalties and incentives, it can be complicated to see where all the money is flowing, let alone how much difference it makes to the topline and the bottom line. With Vistex, business stakeholders can see the numbers, see what really works, and see what to do next – so they can make sure every dollar spent or earned is really driving growth, and not just additional costs. The world’s leading enterprises across a spectrum of industries rely on Vistex every day to propel their businesses.

At Vistex we are looking for an Office Coordinator & Accounts Receivable to join our team, with a minimum of 4 days per week in our office located in London (Camden).

This role offers a unique blend of financial responsibilities and office management tasks, making it ideal for someone who enjoys variety in their day-to-day work. While the position includes supporting the smooth running of the office, it is strongly focused on developing skills and experience in financial operations, particularly within accounts receivable and financial reporting.

Responsibilities:

• Set up and maintain project records in the ERP system to ensure accurate tracking of project costs, billing schedules, and revenue.
• Review Statements of Work (SOWs), customer purchase orders, and project documentation to verify billing requirements and project financial parameters.
• Prepare client invoices and billing documentation for review and approval by program leaders.
• Ensure revenue is recorded in accordance with company policies and applicable accounting standards.
• Maintain accurate project financial documentation and reporting data within internal systems.
• Provide reporting support and act as a key user of financial data tools for project reporting and analysis.
• Office Administration and Facilities co-ordination tasks such as
• Handling mail, managing supplies, and performing regular walk-throughs to ensure all facilities and equipment are in working order
• Greeting guests and maintaining communal areas (kitchen and meeting rooms) to keep them clean, stocked, and welcoming

About us: The Vistex platform helps businesses finally get control of all their different promotions, rebates, SPAs, discounts, and other incentives. With so many programs across so many partner relationships, it can be impossible to see where all the money is going, let alone how much difference it’s actually making to revenue. With Vistex, business leaders can see the numbers, see what really works, and see what to do next – so they can make sure every dollar they spend really is driving more growth, not just more costs. It’s why global enterprises ranging from Coca-Cola to Sony to Grainger rely on Vistex every day. Vistex | Now it all adds up. ™

Qualifications Behaviors Required Detail Oriented: Capable of carrying out a given task with all details necessary to get the task done well Team Player: Works well as a member of a group Dedicated: Devoted to a task or purpose with loyalty or integrity Education Required High School or better. Experience Required Strong attention to detail and ability to manage financial data accurately Analytical and problem-solving skills Strong written and verbal communication skills Ability to manage multiple tasks and meet deadlines in a fast-paced environment A positive and proactive attitude is important. A willingness to accept tasks as well as take the initiative to look for ways to provide assistance. Proficiency in Microsoft Office software. Preferred Some experience in a finance function is preferred Experience using SAP S/4 Hana is not a requirement but helpful.