Account Payable Executive

About Xapads Media:

Xapads Media is a global media and technology partner working with brands and agencies to deliver effective, data-driven outcomes across a complex and evolving digital landscape. With operations across multiple geographies, we bring together media, data, technology, and strategic partnerships to support digital advertising across programmatic, CTV, video, mobile, and other digital channels.

Our focus on operational excellence, financial discipline, and transparency enables us to build strong processes and deliver sustainable business performance.

We believe that a strong organisation is built on strong people and a culture that enables them to grow. Recognized as a Great Place to Work for four consecutive years and ranked among the Top 100 Companies for Women, We believe in building not just careers, but fostering an environment where people can grow, make a meaningful impact, and contribute to something enduring.

For more information, visit https://www.xapads.com

About the role:
We are looking for a detail-oriented Accounts Payable Executive with 3 to 4 years of hands-on experience in invoice processing and vendor accounting. The candidate should have practical experience working on SAP Business One (SAP B1) and Tally ERP / Tally Prime, along with a good understanding of GST, TDS, and MSME payment requirements.

The role will involve day-to-day invoice processing, vendor coordination, reconciliations, payment processing, and maintaining accurate vendor records and reports.

• Process vendor invoices accurately and ensure all required supporting documents are available.
  

• Handle vendor registration and documentation, ensuring statutory details are complete and updated.
  

• Identify vendors covered under the MSMED Act and ensure applicable payment requirements are followed.
  

• Calculate and apply the appropriate TDS rates as per the relevant sections.
  

• Check vendor invoices for GST compliance, including HSN/SAC codes and ITC eligibility.
  

• Reconcile GSTR-2B with books of accounts and highlight discrepancies for resolution.
  

• Perform monthly Unbilled Cost / Open GRPO reconciliations and follow up on pending items.
  

• Prepare and maintain the Vendor Aging Report and track outstanding payments.
  

• Support payment processing through NEFT/RTGS/Cheque based on agreed vendor credit terms.
  

• Assist in timely payment planning to avoid overdue payments and interest while supporting effective cash flow management.
  

• Perform monthly vendor ledger reconciliations and resolve differences in coordination with vendors and internal teams.
  

• B.Com, M.Com, or MBA Finance.
  

• 3 to 4 years of experience in Accounts Payable / Vendor Accounting.
  

• Mandatory hands-on experience with SAP Business One (SAP B1) and Tally ERP / Tally Prime.
  

• Good practical understanding of GST, ITC, TDS, and MSME payment rules.
  

• Advanced knowledge of MS Excel.
  

• Good attention to detail, reconciliation skills, and ability to work with vendors and internal teams.
  

Life at Xapads Media:
At Xapads Media, we place a strong emphasis on employee growth and continuous development. Individuals are encouraged to build expertise, take ownership of their work, and explore areas that align with their interests over time.

Our culture supports collaboration, knowledge sharing, and open communication. Teams engage in ongoing discussions, exchange ideas, and contribute to broader conversations across the business.

We also value moments that bring teams together-recognising achievements, sharing progress, and building a sense of collective momentum.

To learn more about our culture and ways of working, visit: https://www.xapads.com/life-at-xapads