Academy Enrichment Coordinator

The Program Coordinator for Academy Enrichment serves as the daily point person for the after-school enrichment program, helping ensure students are accounted for, teachers are supported, classrooms are running smoothly, and dismissal to parents or Extended Day transitions are organized and overseen.

Student Arrival & Attendance

• Prepare the Stevens Center for student arrival, including snacks, signage, and attendance materials.
• Welcome students at 3:30 PM, take attendance, and enter attendance into CampBrain.
• Organize students by class and facilitate their handoff to enrichment teachers.
• Provide teachers with attendance clipboards and rosters.

Program Support

• Check in on enrichment classrooms throughout to ensure programs are running smoothly.
• Provide logistical support to teachers and students as needed.
• Provide classroom coverage when needed and when qualified.
• Communicate significant student, staffing, or safety concerns to the Summer and Auxiliary Programs Director.

Upper School Community Commitment

• Coordinate and oversee Upper School students completing community commitment hours within Academy Enrichment.
• Track their attendance and hours and communicate this information to the Director and/or designated Upper School contact.

Dismissal & Extended Day

• Support the 4:30 PM and 4:45 dismissal; teachers remain responsible for their own student dismissal.
• Collect attendance clipboards and confirm students are accounted for.
• Ensure students transitioning to Extended Day are smoothly handed off to the Extended Day team.

Administrative Support

• Maintain accurate student attendance records in CampBrain.
• Track teacher attendance, days worked, substitutions, and schedule changes for payroll.
• Clean and reset the Stevens Center at the end of the afternoon.

Program Development

• Share ideas and observations that may help strengthen Academy Enrichment and contribute ideas for future enrichment offerings.

• Associate degree or higher preferred; relevant experience may be considered in lieu of a degree
• Experience working with children or youth in a school, camp, enrichment, or similar setting
• Strong organizational and communication skills
• Comfortable using technology and maintaining accurate records
• Comfortable working independently and with both younger students and Upper School students
• CampBrain experience is a plus

• Warm and approachable to children
• Dependable
• Organized and attentive to detail
• Proactive and observant
• Calm and solution-oriented
• Comfortable working with students, teachers, and older student volunteers

• Arrive prepared and ready to support the program at 3:00 PM
• Maintain a visible presence throughout the enrichment period
• Prioritize student safety, supervision, and smooth transitions
• Maintain accurate student and staff records
• Communicate clearly with teachers, Extended Day staff, and Academy leadership
• Maintain confidentiality and uphold school safety procedures

The Academy Enrichment Coordinator keeps the afternoon moving smoothly behind the scenes - managing student arrival, CampBrain attendance, supporting teachers, coordinating Upper School community commitment students, assisting with dismissal, and ensuring a seamless transition to Extended Day.

This role combines student support, daily operations, and administrative tasks while providing an opportunity to contribute ideas to the growth of Academy Enrichment.