Academic Scheduling Coordinator - Management Analyst 1

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Job Description

The overall purpose of this position is to support student success and institutional effectiveness through the development, coordination, and maintenance for academic schedules, implementation of strategic scheduling software, and coordination of instructional space usage. The Academic Scheduling Coordinator serves as the primary manager for the College's academic scheduling and space management systems, ensuring accurate integration with the student information system, and effective use of the instructional and event spaces. This position works closely with academic leadership and campus stakeholders to resolve scheduling conflicts, analyze space utilization, and provide reliable data to support instructional planning and institutional decision making.

PRINCIPLE RESPONSIBILITIES AND RESULTS

1. Annual Academic Scheduling.

Manage the scheduling of academic classes, final exams, and instructional spaces using the College's scheduling and student information systems. Ensure accurate data integration between systems and maintain scheduling structures for each academic term. Work collaboratively with academic deans, academic departments and programs, and non-credit personnel to coordinate schedules, communicate changes and support instructional planning and delivery.

Priority:  Essential                                  Percent of Time: 30%

2. Space Assignment & Utilization Management.

Oversee the assignment and approval of academic and non-academic space usage across all campuses. This includes credit, non-credit, and room rental scheduling. Monitor space availability, resolve conflicts, and ensure spaces are used efficiently to support instruction, events, and College operations.

Priority:  Essential                                  Percent of Time: 20%

3. Strategic, Data Informed Academic Scheduling.

Apply data-informed scheduling strategies to improve course availability, optimize instructional pathways, and support timely degree progression, while collaborating with academic leadership to align course scheduling with institutional goals and student needs.

Priority:  Essential                                  Percent of Time: 15%

4.Data Analysis & Reporting.

Conduct space utilization and scheduling analysis and provide reports to academic leadership and other stakeholders to support planning, compliance, and resource allocation.

Priority:  Essential                                  Percent of Time: 10%

5. Location Inventory & Database Maintenance.

Maintain accurate records of all physical, virtual, and off-site locations used by the College. Conduct periodic audits and update scheduling and student information systems to ensure data accuracy.

Priority:  Essential                                  Percent of Time: 10%

6. Collaboration & Communication.

Collaborate with academic affairs and student affairs departments to adjust course schedules to accommodate changing enrollment demand and rescheduling of courses to support timely completion of graduation requirements in each program.

Priority:  Essential                                  Percent of Time: 5%

7. Operational Support

Support Industry Sector Board meetings, including scheduling, agendas, follow-up, and annual surveys.

Priority:  Essential                                  Percent of Time: 5%

8. Perform other duties as assigned to ensure the smooth functioning of the department and maintain the reputation of the organization as a viable business partner.

Priority:  Secondary                               Percent of Time:        5%

Salary Range:

$24.40 - $35.30 / $50,947.00 - $73,706.00

Minimum Qualifications

• Two (2) years of professional relevant work experience OR an associate’s degree plus eighteen months related work experience OR an equivalent combination of education and experience.  An associate degree could substitute for 6 months of experience, a bachelor’s degree is 12 months, and a master’s degree is 18 months within any of the following disciplines: information technology, business or related field.

• Two (2) years of experience working with complex records systems and interactive technology, including work building and using queries, and experience preparing schedules for academic programming.

• Experience scheduling meetings and managing communication with stakeholders.

• Strong customer service and interpersonal skills sufficient to: Provide prompt, welcoming, courteous and accurate information to customers in person, on the phone, and through e-mail and other written correspondence.

• Knowledge and skill in data entry/spreadsheets sufficient to: Perform functions accurately using software such as Microsoft Excel to develop and modify spreadsheets, set up queries, extract information and produce reports from a variety of sources.

• Strong organizational, problem-solving, and attention-to-detail skills, with the ability to prioritize workload, manage multiple projects independently, meet deadlines, and maintain accuracy and focus on complex issues in a fast-paced environment with frequent interruptions.

• Excellent decision-making skills with the ability to analyze complex information, research answers to problems and/or concerns, and/or create reports for management.

Preferred Qualifications 

• Bachelor’s degree in information technology, business or related field.

• Knowledge of systems such as Database management, database administration, and system data interface.

• Knowledge of the Minnesota State Faculty Contract, or employment contracts associated with collective bargaining.

• Understanding of higher education processes, policies, and culture, including those that pertain to curriculum development and academic portfolio management.

• Knowledge of academic programming.

• Bilingual/multilingual fluent in Spanish, Karen, Karenni, Somali, Pohnpeian, French, Nuer, Anuak, or other languages that reflect our student body, workforce, and communities.

• Demonstrated experience working with multicultural and underserved populations.

Other Requirements

A complete online application will include a letter of interest and a resume/curriculum vitae.  Please note that the search committee will not review incomplete applications.

All internal applicants meeting the minimum qualifications will be offered an initial interview.

This position requires completing employment references and a driver’s license background check.

In accordance with the Minnesota State Colleges & Universities (Minnesota State) Vehicle Fleet Safety Program, employees driving on college/university business who use a rental or state vehicle shall be required to conform to Minnesota State’s Vehicle use criteria and consent to Motor Vehicle Records check. 

Minnesota State is unable to sponsor Applicants for work visas. All Applicants must be legally authorized to work in the US.

If you would like to request an accommodation as part of the application process, please contact Aimee Sue Larson at [email protected]

Work Shift (Hours / Days of work)

8:00 am - 4:30 pm / Monday - Friday

Telework (Yes/No)

No

About

Riverland Community College is dedicated to fostering an environment where employees, students, and the region thrive. Guided by our vision, mission, and values, we provide excellent opportunities for students to reach their academic and career goals. Our values focus on cultivating student growth through service, collaboration, innovation, and respect. We offer a supportive and innovative culture that values individual and team contributions and is committed to diversity and inclusion.

Diversity and Inclusion: We are dedicated to continually developing a workforce that mirrors the diversity of our students and communities. We recognize the value of diverse experiences and perspectives, which enhance our ability to serve the people of our region effectively.

Hispanic-Serving Institution (HSI) Commitment: Riverland is an emerging Hispanic-Serving Institution. We welcome candidates who understand HSIs and the Latinx student experience, further enriching our inclusive community.

Student-Centered Education: With small class sizes, personalized instruction, and hands-on learning. Riverland offers student-centered education that empowers individuals to succeed. Our diverse range of credit and non-credit courses caters to various learning modalities.

Program Offerings: With campuses in Albert Lea, Austin, and Owatonna, Riverland offers associate degrees in over 90 career options, liberal arts and sciences, and customized training, providing comprehensive educational opportunities for all.

Community and Quality of Life: Located in southern Minnesota, our region boasts excellent public and parochial education systems, diverse recreational activities for all seasons, and upscale communities that enrich personal and professional lives.

Benefits Information:

At Minnesota State, we take your well-being and work-life balance seriously. We offer a comprehensive benefits package that features low-cost medical and dental insurance with affordable deductibles, employer-paid life insurance, short- and long-term disability, and pre-tax healthcare and dependent care accounts with a roll-over option. To further support your holistic health, employees also have access to a confidential Employee Assistance Program (EAP) for mental health, legal, and financial counseling. Detailed plan details, rates, and coverage choices can be reviewed directly via the State Employee Group Insurance Program (SEGIP) website.

To support your life outside of work, our package includes 12 paid holidays, generous vacation and sick time, and six weeks of Paid Parental Leave. We also help you secure your financial future with a robust Pension Plan, 457(b) and 403(b) retirement accounts, and various investment options. Furthermore, we invest in your growth by providing dedicated professional development and tuition waivers for both you and your dependents. Please note that specific benefit eligibility and coverage levels may vary depending on the type of position, employee classification, and collective bargaining agreements.

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