Academic Evaluator

Discover Your Future with Embry-Riddle Aeronautical University!  

Embry-Riddle: A Global Leader in Aviation and Aerospace  

With vibrant campuses in Daytona Beach, FL and Prescott, AZ, plus a Worldwide network across approximately 120 locations, Embry-Riddle stands as the world’s largest aviation and aerospace university. For 100 years, we've been pioneering education in STEM fields, serving over 11,600 residential students and 19,200 globally in the 2023-24 academic year with cutting-edge programs in Applied Science, Aviation, Business, Technology, Engineering, Safety, Security, and Space.

To complete a virtual tour of the Prescott campus and check out Prescott Campus Future Flythrough, please visit the links below:

• https://prescott.erau.edu/admissions/tour-details
• https://www.youtube.com/watch?v=rQeMUHG4AU4

Opportunity:

The academic evaluator supports all functions performed within the Office of the Registrar.  The person in this position is expected to assist in the development of processes that will streamline operations and improve student services from admissions to graduation.

Primary Job Duties:

1. Evaluate transfer credit and previous work experience, military experience, training, and/or education for all applicants to the university.

2. Review student files upon matriculation; determine the total number of transferable credits; post the credits in students’ course histories on the computer system.  Contact students for any missing transcripts or information as needed. 

3. Update credit evaluations upon request from students, advisors, and academic departments

4. Assist with development and maintenance of degree progress measurement tools (AAR’s, evaluation check sheets).

5. Process change of degree applications, change of catalog applications, change of advisor applications, and declaration of minor applications. 

6. Process course substitution requests and advance standing/placement requests. 

7. Process Off-Campus Petitions to Take Courses at another Institution.  Includes updating evaluation, evaluation of transferability of courses taken, following University policies, and follow-up of transcript receipt. 

8. Evaluate college credits for transferability into ERAU and counsel prospective students wishing to enroll at ERAU. 

9. Work with transfer credit coordinator in creating universal equivalency table and updating the transfer portal.

10. Process graduation applications; complete an official graduation evaluation and advise students of their courses remaining to be completed.  Maintain database of graduation candidates; compile and distribute lists of candidates.  Provide disclaimers for participants who may not be degree complete on the ceremony date. Evaluate final grades of potential honors graduates for eligibility and announcement at the graduation ceremony.  Assist with the ROTC commissioning process. Process diplomas for mailing and maintain inventory.

11. Schedule and ad hoc reporting to campus faculty and staff as requested.  Assist other Records Office staff during registration.  Other duties as assigned.

12. Serves on various committees to represent the department. Participates in ad-hoc projects. Develops and delivers training on the Office of the Registrar services as needed. 

13. Assists with the review, configuration, implementation and testing of new technology, or updates to existing software tools. Assists with the production of the annual campus catalog.

14. Assists with updating the University’s College Catalog.

Job responsibilities:

• Assist with term processing and maintenance of student records
• Conferring rATP ratings
• Process students’ academic requests through the Imaging Workflow system
• Interface with faculty on evaluation issues
• Provide various departments/colleges reports
• Ensure all applicable credits (transfer credits, advanced standing, and courses taken at ERAU) are awarded to the student’s record. 
• Upon request, evaluate a student’s progress toward a specific degree. 
• Revise evaluation criteria for program changes and the addition of new programs.
• Update, create and troubleshoot academic advising reports (AAR) in response to changes in the current curriculum.  
• Assists with student service requests such as registration, graduation, grading, and academic standing.
• Serves on various committees to represent the department (via Teams).
• Assists with a review, configuration, implementation and testing of new technology or updates to existing software tools.
• Assists with production of annual campus catalog.
• Assists faculty with curriculum proposal development and review to ensure that university degree requirement policies are met.
• Processes final grades for graduating students.
• Evaluate transfer credit and previous work experience, military experience, training, and/or education for all applicants to the university. 
• Review student files upon matriculation; determine the total number of transferable credits; post the credit in students’ course histories on the computer system. 
• Contact students for any missing transcripts or information as needed. 
• Update credit evaluations upon request from students, advisors, and academic departments. 
• Process change of degree applications, change of catalog applications, change of advisor applications, and declaration of minor applications. 
• Process course substitution requests and advance standing/placement requests. 
• Process Off-Campus Petitions to Take Courses at Another Institution.  Includes updating evaluation, evaluation of transferability of courses taken, and follow-up of transcript receipt.
• Evaluate college credits for transferability into ERAU. 
• Work with the appropriate departments in creating course equivalency guides with other colleges and universities. 
• Assist with ‘universal equivalencies” within Campus Solutions and link them to the Admissions Transfer Course Equivalency Table. 
• Process graduation applications; complete an official graduation evaluation and advise the student of the courses remaining to be completed. 
• Maintain database of graduation candidates; compile and distribute a list of candidates. 
• Evaluate final grades of potential honors graduates for eligibility and announcement at the graduation ceremony. 
• Process diplomas for mailing and maintain inventory.
• Other duties as assigned.

Percentage breakdown:

35 %   Evaluate transfer credit and previous work experience, military experience, training, and/or education for all applicants to the university.

Review student files upon matriculation; determine the total number of transferable credits; post the credit in students’ course histories on the computer system.  Contact students for any missing transcripts or information as needed.

Update credit evaluations upon request from students, advisors, and academic departments.  Process change of degree applications, change of catalog applications, change of advisor applications, and declaration of minor applications.  Process course substitution requests and advance standing/placement requests.

Process Off-Campus Petitions to Take Courses at Another Institution.  Includes updating evaluation, evaluation of transferability of courses taken, and follow-up of transcript receipt.  Evaluate college credits for transferability into ERAU.

Process graduation applications; complete an official graduation evaluation and advise the student of courses remaining to be completed.  Maintain database of graduation candidates; compile and distribute-list of candidates.

Counsel students on progress or any foreseen problems.  Provide disclaimers for participants who may not be degree complete on the ceremony date. Evaluate final grades of potential honors graduates for eligibility and announcement at the graduation ceremony.  Process diplomas for mailing and maintain inventory.

20% Development and maintenance of degree progress measurement tools academic advisement reports (AAR), transfer credit evaluation, articulation agreements, and course equivalency guides.  Assists with the review, configuration, implementation and testing of new technology, or updates to existing software tools. Assists with production of annual campus catalog. Assists faculty with curriculum proposal development and review to ensure that university degree requirement policies are met.

15% Update, create and troubleshoot academic advising reports (AAR) in response to changes in the current curriculum.  

10% Assists with student service requests such as registration, graduation, grading, and academic standing. Works with students, advisors, and other administrators to help resolve student issues. 

10%    Serves on various committees to represent the department. Participates in ad-hoc projects. Develops and delivers training on services as needed. 

5% Processes final grades for graduating students.  Recalculates GPAs for graduation honors, ABET accreditation requirements, grade forgiveness requirements, and degree completion eligibility.  Audits transcripts for accuracy of final GPAs and degree notations.

5% Assists with other office duties such as registration, orientation, and commencement.  Other duties as assigned.

• Bachelor Degree
• 3-5 years of relevant experience

Perks Await You at Embry-Riddle!  

• Generous Time Off: Enjoy 9+ paid holidays, including the day after Thanksgiving and the week between Christmas Eve and New Year’s Day. 

• Personal Leave: Relax with 12 days of personal leave for non-exempt employees or 18 days for exempt full-time employees in your first year.  

• Tuition Coverage: Get 100% tuition coverage for yourself for one undergraduate and one graduate degree, and discounted rates for your spouse and dependent children up to age 26. 

• Retirement Contributions: ERAU contributes 6% of your base salary to your retirement plan and offers a 4% matching contribution – with no vesting period. 

Application process/requirements

To submit your application for this opportunity, please visit the Embry-Riddle Career Site and search for requisition number R309941. Please attach all relevant materials to your application when you apply online. Complete submissions include:

• Cover letter

• Full Resume

• Contact information for at least three professional references (please note that references may be contacted as part of the interview/screening process)

Current Embry-Riddle employees: Please apply directly through the ERAU Employee Hub Central application within Workday.

Embry-Riddle is committed to fostering a workplace where all individuals are valued and respected. We strive to ensure that all faculty, staff, and students are treated fairly and provided equal opportunities for employment, advancement, compensation, training, and other benefits of employment. Embry-Riddle makes employment decisions — including hiring, promotions, compensation, and other terms of employment — based on individual merit, qualifications, and abilities. Embry Riddle is strongly opposed to discrimination and harassment, and such behavior is prohibited by university policy. Embry Riddle does not discriminate on the basis of race, color, national origin, sex, disability, veteran status, predisposing genetic characteristics, age, religion, or pregnancy status, or any other status protected by federal, state, or local law, in its employment, educational programs, admissions policies, financial aid, or other school-administered programs or activities. For further information, please visit our website.