Academic Evaluator

Job Description

The academic evaluator supports all functions performed within the Office of the Registrar.  The person in this position is expected to assist in the development of processes that will streamline operations and improve student services from admissions to graduation.

Primary Job Duties:

• Evaluate transfer credit and previous work experience, military experience, training, and/or education for all applicants to the university.
• Review student files upon matriculation; determine the total number of transferable credits; post the credits in students’ course histories on the computer system.  Contact students for any missing transcripts or information as needed. 
• Update credit evaluations upon request from students, advisors, and academic departments. 
• Assist with development and maintenance of degree progress measurement tools (AAR’s, evaluation check sheets).
• Process change of degree applications, change of catalog applications, change of advisor applications, and declaration of minor applications. 
• Process course substitution requests and advance standing/placement requests. 
• Process Off-Campus Petitions to Take Courses at another Institution.  Includes updating evaluation, evaluation of transferability of courses taken, following University policies, and follow-up of transcript receipt. 
• Evaluate college credits for transferability into ERAU and counsel prospective students wishing to enroll at ERAU. 
• Work with transfer credit coordinator in creating universal equivalency table and updating the transfer portal.
• Process graduation applications; complete an official graduation evaluation and advise students of their courses remaining to be completed.  Maintain database of graduation candidates; compile and distribute lists of candidates.  Provide disclaimers for participants who may not be degree complete on the ceremony date. Evaluate final grades of potential honors graduates for eligibility and announcement at the graduation ceremony.  Assist with the ROTC commissioning process. Process diplomas for mailing and maintain inventory.
• Schedule and ad hoc reporting to campus faculty and staff as requested.  Assist other Records Office staff during registration.  Other duties as assigned.
• Serves on various committees to represent the department. Participates in ad-hoc projects. Develops and delivers training on the Office of the Registrar services as needed. 
• Assists with the review, configuration, implementation and testing of new technology, or updates to existing software tools. Assists with the production of the annual campus catalog.
• Assists with updating the University’s College Catalog.

Job responsibilities:

• Assist with term processing and maintenance of student records
• Conferring rATP ratings
• Process students’ academic requests through the Imaging Workflow system
• Interface with faculty on evaluation issues
• Provide various departments/colleges reports
• Ensure all applicable credits (transfer credits, advanced standing, and courses taken at ERAU) are awarded to the student’s record. 
• Upon request, evaluate a student’s progress toward a specific degree. 
• Revise evaluation criteria for program changes and the addition of new programs.
• Update, create and troubleshoot academic advising reports (AAR) in response to changes in the current curriculum.  
• Assists with student service requests such as registration, graduation, grading, and academic standing.
• Serves on various committees to represent the department (via Teams).
• Assists with a review, configuration, implementation and testing of new technology or updates to existing software tools.
• Assists with production of annual campus catalog.
• Assists faculty with curriculum proposal development and review to ensure that university degree requirement policies are met.
• Processes final grades for graduating students.
• Evaluate transfer credit and previous work experience, military experience, training, and/or education for all applicants to the university. 
• Review student files upon matriculation; determine the total number of transferable credits; post the credit in students’ course histories on the computer system. 
• Contact students for any missing transcripts or information as needed. 
• Update credit evaluations upon request from students, advisors, and academic departments. 
• Process change of degree applications, change of catalog applications, change of advisor applications, and declaration of minor applications. 
• Process course substitution requests and advance standing/placement requests. 
• Process Off-Campus Petitions to Take Courses at Another Institution.  Includes updating evaluation, evaluation of transferability of courses taken, and follow-up of transcript receipt.
• Evaluate college credits for transferability into ERAU. 
• Work with the appropriate departments in creating course equivalency guides with other colleges and universities. 
• Assist with ‘universal equivalencies” within Campus Solutions and link them to the Admissions Transfer Course Equivalency Table. 
• Process graduation applications; complete an official graduation evaluation and advise the student of the courses remaining to be completed. 
• Maintain database of graduation candidates; compile and distribute a list of candidates. 
• Evaluate final grades of potential honors graduates for eligibility and announcement at the graduation ceremony. 
• Process diplomas for mailing and maintain inventory.
• Other duties as assigned.

Qualifications

Bachelor's degree and a minimum of three to five years of work-related experience.

Required skills,  knowledge, abilities:

• Analytical skills with an in depth knowledge of information systems and technical expertise with Microsoft operating systems, Access, Excel, PowerPoint, Word, Outlook/email, and Internet end-user applications.