Academic Coordinator

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Position Summary:

Florida Atlantic University is seeking an Academic Coordinator for the College of Education - Boca Raton, FL.

Summary of responsibilities include but are not limited to:

The Academic Coordinator will report to the Counselor Education Department chair and is responsible for essential duties regarding student service and program support. The Academic Coordinator serves as the primary point person for student admissions, registration, advisement, book adoptions, course schedule, graduate assistant and adjunct assignments, event planning, certification letters, space utilization projects, and facilitating with field placement coordination.

• Consult with Department Chair to assign faculty and adjunct instructors to courses, develop schedule, and ensure scheduling needs are met.

• Maintain database and coordinate registration processes for all master’s and doctoral tracks and programs.

• Provide admission and recruitment support and preliminary advisement to all master’s, Ed.S., and doctoral students.

• Advise doctoral program applicants and students on all program processes and deadlines (including admissions, admission to candidacy, comprehensive exams, dissertation proposal defense, dissertation defense).

• Work hand-in-hand with Dean’s Office and Graduate College to prepare reports for GTA/GRA tuition reimbursement (GTA Inventory) and advise on benefits.

• Schedule, organize, and participate in student interviews (mental health counseling, clinical rehabilitation counseling, school counseling, and doctoral program).

• Plan and support hosted/on-campus conferences, recruitment events, and off-campus events (including communicating with venues and vendors to secure reservations and invoices).

• Draft and certify letters on behalf of the Department Chair and Field Placement Coordinators, including those for Florida State License in Mental Health Counseling (LMHC) and Florida Department of Education (FLDOE) certification, as well as those for out-of-state applicants.

• Coordinate with Legal and Provost’s Office regarding permissions and contracts related to event planning and field placement.

• Assist in creation and development of contracts, reports, presentations and inter-departmental, internal and external communications, including regarding special grants and permissions, field placements, certification letters, and more.

• Additional responsibilities as assigned.

The Counselor Education Department at Florida Atlantic University seeks scholars who are committed to supporting the learning needs of students from diverse backgrounds and to thoughtfully engaging all communities in higher education. Florida Atlantic University embodies a culture of strategic and collaborative community engagement that results in mutual benefit to the institution and the various internal and external communities that it serves. 

FAU Benefits and Perks 

If Benefits & Perks are important to you, then FAU is the place to be! Working at FAU has its perks! In addition to helping drive change and having a positive impact by supporting our students, staff, and faculty, FAU offers: 

• Excellent benefit packages including Medical (PPO/HMO $50 per month single & $180 per month family), Dental, Vision, Life Insurance, Flexible Spending plans, Employee Assistance Program (EAP) and much more. 

• State retirement options including tax-deferred annuities and Roth 403(b) plans. 

• State employees Public Service Loan Forgiveness (PSLF) program

• Flexible work arrangement plans 

• Sick Leave Pool Program 

• Paid time off (eligible employees) including vacation and sick leave, 1 personal day, 9 paid holidays, and paid winter break (at President’s discretion). 

• Paid Community Engagement Volunteer Service Day 

• Employee Educational Scholarship Program (EESP) for eligible Staff/Faculty - Tuition assistance after 6 months of full-time employment. For in-unit faculty, the EESP program may be extended to spouses and dependent children (eligibility rules apply). 

For details on FAU's amazing offers visit us at https://www.fau.edu/hr/benefits/index.php 

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Minimum Qualifications:

Master's degree from an accredited institution in an appropriate area of specialization; or a bachelor's degree from an accredited institution in an appropriate area of specialization and two years of appropriate experience required.
Preferred Qualifications/Skills:
Experience working in higher education (such as administrative assistant, student customer services, enrollment etc.).
Strong computer skills in MS Office Suite: Word, Excel, Outlook, Powerpoint, etc.
Highly adaptable to learn new systems and new processes on the go, including Workday, LeapAhead, LiveText, Wizard, CourseLeaf, Canvas, Interfolio, GradCas, etc.
Strong customer service experience and ability to handle multiple requests at once, stay organized, be detailed oriented, and provide a quality experience for our primary customers (students), faculty, and all internal/external parties.

Salary:

$50,000 per year.

College or Department:

COE: Counselor Education

Location:

Boca Raton

Work Days and Hours:

Monday - Friday, 8 a.m. - 5 p.m.

Application Deadline:

2025-04-16

Special Instructions to Applicant:

APPLICATION DOCUMENTS REQUIRED:
Resume
Cover letter

OFFICIAL SEALED TRANSCRIPTS REQUIRED:
Final candidate will be required to have official, sealed transcripts and original NACES evaluation, if applicable, sent from their educational institution to Human Resources prior to the start of employment.
PRE-EMPLOYMENT SCREENINGS REQUIRED:
Selected candidates must successfully complete and pass all employment screenings prior to the start of employment. Employment screenings may include a criminal background check (level I and level II), motor vehicle check, credit check, reference checks, alcohol, and drug screening check.
REQUEST FOR ACCOMMODATIONS:
Individuals with disabilities requiring accommodations may contact Human Resources at 561-297-3057. For inquiries concerning employees, job applicants or other available accommodations, please email [email protected] or call the Office of Civil Rights and Title IX at (561) 297-3004.
As a Hispanic-serving institution, Florida Atlantic University (FAU) is one of the most racially and ethnically diverse institutions in the Florida state university system. We are committed to recruiting and retaining talented faculty and staff. We embrace our shared responsibility to create and celebrate a welcoming and inclusive campus environment for all. Our community features excellent schools, a vibrant and safe community, and a sub-tropical climate conductive to year-round outdoor activities.