Academic Coordinator - Mathematics

Scheduled Hours37.5

Position SummaryServes as the primary coordinator for the department’s undergraduate academic operations, including mass examinations, curriculum administration, student records, and course support. This position is critical to the successful delivery of the undergraduate program and directly supports faculty, students, and the Director of Undergraduate Studies.

Job Description

• Coordinate the complete administration process for the department’s largest undergraduate examinations. Responsibilities include scheduling, printing, assembling, proctoring, and scanning exams throughout the semester. Collaborate with the Director of Undergraduate Studies and faculty to coordinate evening exams, room scheduling, exam materials, seating charts, and proctor assignments. Work with Disability Resources and the Athletic Department to arrange accommodations and alternate exam schedules. Supervise graduate student proctors and ensure the examination process runs efficiently for approximately 2,000+ students each month.
• Provide administrative support for the undergraduate program in Mathematics. In collaboration with the Director of Undergraduate Studies, oversee course listings and schedules each semester. Support faculty in managing student grades and records, special grade reports, and course-related administrative needs. Manage and update Workday Student and other student record systems to ensure degree requirements, transfer coursework, transcript corrections, and approved substitutions are accurately reflected. Conduct audits before and after updates to ensure accuracy for students and advisors.
• Provide staff support to the Director of Undergraduate Studies for undergraduate academic operations and student support. Maintain knowledge of curriculum requirements, academic policies, course enrollment, transfer credit, records, and scheduling processes in order to assist students, faculty, and advisors effectively. Collaborate with the Director of Undergraduate Studies, Arts & Sciences Academic Administration and the Office of the University Registrar to troubleshoot issues related to curriculum, enrollment, transfer credit, and degree requirements. Manage updates to the undergraduate and graduate Bulletin in collaboration with the Directors of Undergraduate and Graduate Studies to ensure course descriptions, degree requirements, and curriculum changes are accurate and current. Order textbooks and desk copies for all Mathematics courses by coordinating with faculty, the campus bookstore, and publishers’ representatives to ensure timely and accurate delivery of course materials.
• Perform other duties as assigned.

Working Conditions:

Job Location/Working Conditions

• Normal office environment
• Ability to travel to various on- and off-campus locations

Physical Effort

• Typically working at desk or table
• Repetitive wrist, hand or finger movement
• Occasional lifting (25 lbs or less)

Equipment

• Office equipment

The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.

Required Qualifications

Education:

High school diploma or equivalent high school certification or combination of education and/or experience.

Certifications/Professional Licenses:

No specific certification/professional license is required for this position.

Work Experience:

Administrative (2 Years)

Skills:

Not Applicable

Driver's License:

A driver's license is not required for this position.

More About This JobWashU seeks highly motivated individuals who are able to perform duties in a manner consistent with our core mission and guiding principles.

Preferred Qualifications

Education:

Bachelor's degree

Certifications/Professional Licenses:

No additional certification/professional licenses unless stated elsewhere in the job posting.

Work Experience:

No additional work experience unless stated elsewhere in the job posting.

Skills:

Computer Applications, Computer Literacy, Detail-Oriented, Interpersonal Communication, Microsoft Access, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft PowerPoint, Microsoft Word, Office Procedures, Organizing, Software Program

GradeG07-H

Salary Range$19.29 - $29.91 / Hourly

The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.

Questions

For frequently asked questions about the application process, please refer to our External Applicant FAQ.

Accommodation

If you are unable to use our online application system and would like an accommodation, please email [email protected] or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.

All qualified individuals must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.

Pre-Employment ScreeningAll external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.

Benefits Statement

Personal

• Up to 22 days of vacation, 10 recognized holidays, and sick time.

• Competitive health insurance packages with priority appointments and lower copays/coinsurance.

• Take advantage of our free Metro transit U-Pass for eligible employees.

• WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.

Wellness

• Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!

Family

• We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We’ve got you covered.

• WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.

For policies, detailed benefits, and eligibility, please visit: https://hr.wustl.edu/benefits/

EEO StatementWashington University in St. Louis is committed to the principles and practices of equal employment opportunity. It is the University’s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, citizenship (where prohibited by federal law), age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.