Academic Affairs Coordinator (temporary position)

Job Description:

The Coordinator for Academic Affairs is a temporary role responsible for supporting the work of the Academic Affairs department at Berklee Valencia. This is a front-line position, and the successful candidate will be working in the Academic Affairs office and working directly with students, faculty, and program directors. 

Essential Functions / Primary Duties and Responsibilities: 

• Offer support for the Dean of Academic Affairs and the Senior Coordinator for Academic Assessment, Records, and Registrar Services.
• Be the first person to review the Academic Affairs email and respond to emails in a timely manner.
• Prepare and send written communications, as needed.
• Assist and advise students with information, direction, and guidance related to academic matters.
• Room reservations including rescheduling classes, as needed. 
• Serve as a resource for students, faculty, and staff who make self-service reservations for one-time use of academic facilities 
• Provides staffing support for annual commencement activities, as well as any other events hosted by the Academic Affairs Office.
• Assist with registration processes for both undergraduate and graduate students.
• Register First Year Abroad students based on their placement test and liaise with the different departments in Boston to ensure an accurate and timely registration.
• Prepare and update an accurate report with all the working hours of PT Faculty which will be used as a reference for Payroll as well as for the creation of addendas by BNA. 
• Assist with the management of Valencia Testing Center logistics including scheduling exams, booking space, coordinating with faculty and students, assigning proctors, and equipment management.
• Prepare enrollment and other certificates needed by students.
• Help coordinate proficiency exams, including booking spaces and creating the schedule.
• Assist with check-in at the start of each semester.

Knowledge and Skills Required: 

• Bachelor’s degree required
• Excellent verbal and written communication skills in English (minimum C1). Spanish language skills are an asset.
• Experience in administrative operations. 

• Demonstrated capacity to develop and maintain effective working relationships with individuals reflecting a broad range of identities, perspectives, and experiences. 

• High-level proficiency with Google Drive, Excel, Word. Ability to learn other software programs.
• Ability to work with and provide guidance to multiple members of the community, 
especially faculty, program directors, support staff, and committees. 

• Full awareness of and commitment to the college’s diversity initiatives. 

• Excellent presentation and strong interpersonal skills with necessary discretion to 
work with confidential information. 
 
• Strong analytical skills. 

• Ability to simultaneously do multiple, large and detailed tasks.

Applications received by February 4 will receive full consideration.

This document does not create an employment contract, implied or otherwise, other than an “at will” employment relationship.

Diversity, Equity, Inclusion & Equal Employment Opportunity at Berklee: 

We support an inclusive workplace where everyone excels based on personal merit, qualifications, experience, ability, and job performance.  Berklee affirms that inequality is detrimental to our faculty, staff, students, and the communities we serve. Our goal is to make lasting change through our actions. Berklee is committed to providing fair and equitable consideration of all employees and applicants without regard to race, color, religion, ancestry, age, national origin, place of birth, gender, sexual orientation, gender identity or expression, disability, genetic information, or status as a member of the armed forces or veteran of the armed forces, or any other category protected by federal, state, or local law.

As part of this commitment, Berklee will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact the Human Resources Team at [email protected] or call 617-747-2375.

Berklee is committed to increasing the diversity of our institution, community, and the curriculum. Candidates who can contribute to that goal are encouraged to apply and to identify their strengths in this area.

*Currently enrolled Berklee students are not permitted to apply for staff or faculty positions.*

Employee Type:Staff