24-071.B - Field Operations Assistant

Job Objective:
The Field Operations Assistant position is responsible for the safe, reliable operation and maintenance of the field office. The successful candidate will assist area operations in carrying out field operations and provide administrative support as needed as well as work with operations and maintenance organizations and leadership to manage the overall process and assess how to continuously improve.

Essential Job Responsibilities:

• Creates purchase orders (PO).
• Requests new vendor setups.
• Verifies contractor status.
• Verifies invoice rates, tickets, and charges as well as coding.
• Prepares and submits purchasing card (P-Card) reports.
• Submits accruals to maintain accurate budget.
• Manages meeting and event preparation.
• Manages office supply inventory.
• Follows up on stale purchase orders report.
• Assists with budget planning as required by supervisor.
• Maintains ownership of SharePoint site(s) as required by supervisor.
• Utilizes fleet reporting/management system as needed.
• Takes the lead on projects as assigned by management.
• Mentors, guides, and trains FOAs I and II in applicable functions, processes, and programs.
• Assists with daily operations including answering, responding to, and/or appropriately directing telephone calls from staff (i.e., field operators, foremen, etc.), outside vendors, contractors, landowners, and other public/private entities.
• Monitors and maintains records for Authorization For Expenditure (AFE) and PO tracking.
• Assists new hires with paperwork and procedures associated with new employee orientation including time sheet collection, general benefits and compensation, vacation tracking, and other administrative employee policies and procedures.
• Assists environmental and safety staff with relaying information between staff regarding work assignments, inspections, problems, and training coordination.
• Adheres to the company’s values – Integrity, Ownership, Urgency, Alignment, and Innovation.
• Supports company vision and mission.
• Adheres to established work schedule, attendance standards, and is punctual to work and meetings.
• Maintains confidentialities.
• Understands and complies with safety standards.

Other Job Responsibilities:

• Other duties as assigned by management.

Qualifications:

• 4 – 7 years of experience with general office clerical/administrative work preferred.
• Working technical knowledge of oil and gas industry.
• Advanced knowledge of office equipment.
• Advanced knowledge of procurement systems.
• Advanced knowledge of various office applications including the following software: Microsoft Office Excel, Word, Outlook, Teams and SAP.
• Ability to accurately solve problems and exceptional proficiency in data management.
• Ability to establish and maintain effective working relationships with employees, supervisors, other departments, officials, and the public.
• Ability to complete multiple, diverse tasks of differing priorities.
• Ability to anticipate approaching problems and establish strategic plans for future success.
• Ability to make independent decisions regarding administrative tasks.
• Ability to perform tasks and achieve results with a high degree of accuracy and precision.
• Excellent written and verbal communication skills.
• Outstanding administrative and organizational skills.

Education Requirements:

• Required: High School diploma or GED. Some college preferred.