Ready to Make a Difference?
ICF is seeking a Meetings & Events Associate Intern to support the Administrative Operations Services (AOS) Meetings & Events team. This internship offers hands-on experience supporting the planning, coordination, and execution of meetings and events ranging from small internal meetings to large-scale conferences, trainings, and corporate events.
Working alongside experienced, certified meeting professionals, the intern will gain exposure to venue sourcing, event logistics, supplier coordination, budgeting, stakeholder engagement, operational planning, and conference center operations, including supporting meetings and events within a dynamic onsite environment. This role is ideal for a student interested in event management, hospitality, business operations, project management, or client services. The intern will contribute to meaningful projects while helping deliver exceptional meeting and event experiences for internal and external stakeholders.
This is an entry-level, 10-week, full time internship that begins in early June and ends in early August. This role will be hybrid from Reston, VA. At this time, we are unable to provide relocation assistance for internships at this time.
Key Responsibilities
As a 2027 Summer Intern, Meetings & Events Associate, you will:
- Support planning and coordination activities for in-person, virtual, and hybrid meetings and events.
- Assist with venue and supplier research, and proposal comparisons.
- Support event logistics, including visitor registration, food and beverage coordination, audio-visual requirements, and meeting materials.
- Participate in event planning and operations meetings and help document decisions, action items, and project updates.
- Assist with budget tracking, expense reconciliation, and event reporting.
- Help maintain event records, planning documents, and project files.
- Support conference center operations and onsite event execution activities, as needed.
- Conduct research and benchmarking to identify best practices and improvement opportunities.
- Collaborate with internal stakeholders, suppliers, and service providers to support successful event delivery.
- Assist with process documentation, knowledge management, and continuous improvement initiatives across the Meetings & Events program.
Basic Qualifications
- By the internship start date, completion of at least 30 college-level credit hours in Hospitality Management, Event Management, Business Administration, Communications, Marketing, Project Management, Tourism, or related field.
Preferred Qualifications
- Completed bachelor's degree and enrollment verification or 9 credit hours completed in a graduate program related to Hospitality Management, Event Management, Business Administration, Communications, Marketing, Project Management or Tourism.
- Strong organizational skills and attention to detail.
- Effective written and verbal communication skills.
- Ability to manage multiple priorities in a fast-paced environment.
- Proficiency with Microsoft Office applications, including Excel, PowerPoint, and Word.
- Coursework or experience related to event planning, hospitality, business operations, project management, marketing, or customer service.
- Strong interpersonal skills with the ability to collaborate across diverse stakeholder groups.
- Interest in meetings, conferences, event technology, hospitality, or corporate operations.
- Demonstrated problem-solving and analytical abilities.
- Experience coordinating projects, events, student organizations, or volunteer activities.
- Familiarity with Microsoft 365, SharePoint, event registration platforms, or project management tools.
- Ability to work independently while contributing effectively in a team environment.
What You'll Learn
During the internship, you will gain practical guidance and experience in:
- Meeting and event planning lifecycle management
- Venue sourcing and supplier engagement
- Budget and logistics coordination
- Stakeholder and client relationship management
- Conference center operations and onsite event delivery
- Process improvement and operational excellence
- Corporate meetings and events governance and service delivery
Bot and Third-Party Applications
Please note that this application must be submitted directly by the applicant for consideration. Failure to do so may result in the application being excluded for consideration. Applicants needing an accommodation for disability or religious purposes in connection with the application process should contact [email protected] for assistance.
Working at ICF
ICF is a global advisory and technology services provider, but we’re not your typical consultants. We combine unmatched expertise with cutting-edge technology to help clients solve their most complex challenges, navigate change, and shape the future.We can only solve the world's toughest challenges by building a workplace that allows everyone to thrive. We are an equal opportunity employer. Together, our employees are empowered to share their expertise and collaborate with others to achieve personal and professional goals. For more information, please read our EEO policy.
We will consider for employment qualified applicants with arrest and conviction records.
Work Authorization and Sponsorship All candidates must be authorized to work in the United States. This position is not eligible for new H-1B visa sponsorship by ICF. Candidates who currently hold valid work authorization may be considered for a change of employer petition, subject to company policy and applicable immigration requirements.
Reasonable Accommodations are available, including, but not limited to, for disabled veterans, individuals with disabilities, and individuals with sincerely held religious beliefs, in all phases of the application and employment process. To request an accommodation, please email [email protected] and we will be happy to assist. All information you provide will be kept confidential and will be used only to the extent required to provide needed reasonable accommodations.
Read more about workplace discrimination rights or our benefit offerings which are included in the Transparency in (Benefits) Coverage Act.
At ICF, we are committed to ensuring a fair interview process for all candidates based on their own skills and knowledge. As part of this commitment, the use of artificial intelligence (AI) tools to generate or assist with responses during interviews (whether in-person or virtual) is not permitted. This policy is in place to maintain the integrity and authenticity of the interview process.
However, we understand that some candidates may require accommodation that involves the use of AI. If such an accommodation is needed, candidates are instructed to contact us in advance at [email protected]. We are dedicated to providing the necessary support to ensure that all candidates have an equal opportunity to succeed.
Pay Range - There are multiple factors that are considered in determining final pay for a position, including, but not limited to, relevant work experience, skills, certifications and competencies that align to the specified role, geographic location, education and certifications as well as contract provisions regarding labor categories that are specific to the position.
The pay range for this position based on full-time employment is:
$37,855.00 - $77,869.00Reston, VA (VA30)Skills Required
- Completion of at least 30 college-level credit hours by the internship start date in Hospitality Management, Event Management, Business Administration, Communications, Marketing, Project Management, Tourism, or a related field.
- Authorization to work in the United States.
- Completed bachelor's degree and enrollment verification, or at least 9 completed graduate-program credit hours in a related field.
- Strong organizational skills and attention to detail.
- Effective written and verbal communication skills.
- Ability to manage multiple priorities in a fast-paced environment.
- Proficiency with Microsoft Office applications, including Excel, PowerPoint, and Word.
- Coursework or experience in event planning, hospitality, business operations, project management, marketing, or customer service.
- Strong interpersonal skills and ability to collaborate across diverse stakeholder groups.
- Interest in meetings, conferences, event technology, hospitality, or corporate operations.
- Demonstrated problem-solving and analytical abilities.
- Experience coordinating projects, events, student organizations, or volunteer activities.
- Familiarity with Microsoft 365, SharePoint, event registration platforms, or project management tools.
- Ability to work independently while contributing effectively in a team environment.
ICF Compensation & Benefits Highlights
The following summarizes recurring compensation and benefits themes identified from responses generated by popular LLMs to common candidate questions about ICF and has not been reviewed or approved by ICF.
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Healthcare Strength — Multiple medical plan choices (UHC PPO/HDHP and Kaiser in some areas) come with employer HSA/HRA funding and wellness incentives, with dental and vision included. Mental-health access is emphasized via Modern Health, offering up to 10 therapy and 10 coaching sessions annually.
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Parental & Family Support — Family-building resources include Maven support on UHC plans, $10,000 lifetime fertility/surrogacy reimbursement, and $5,000 for adoption, milk-shipping, and clinician-led programs. Caregiver and 24/7 resources are also available through the EAP.
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Equity Value & Accessibility — An Employee Stock Purchase Plan with a 5% discount is broadly available and regularly highlighted in postings. This adds a straightforward path for employees to build ownership alongside salary and benefits.
ICF Insights
What We Do
ICF is a leading global solutions and technology provider with approximately 9,000 employees in industries across the public and private sectors. We combine unmatched expertise with cutting-edge technology to help clients solve their most complex challenges, navigate change, and shape the future.
Why Work With Us
At ICF, we’ve built a culture rooted in expertise, innovation, and purpose—enabling us to build a more prosperous and resilient world for all. When our employees grow, our solutions thrive—regardless of your role, team, or location, you’ll have opportunities to make connections, build community, and take action to develop your career.
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