Description
Summary Independently manages the affairs of the Judge-Executive’s Office and serves as Fiscal Court Clerk.
Essential Duties and Responsibilities include the following. Other duties may be assigned.
Communicates and interacts with Directors, Elected Officials, and other agency personnel to assist with administration objectives and fiscal court operations
Acts as custodian of records for the Judge-Executive’s Office.
Responsible for the coordination/preparation of records such as agendas, notices, minutes, and resolutions for court meetings.
Prepares/coordinates documents/logistics/information for fiscal court meetings.
Manages Judge Executive's calendar and email communications independently scheduling appointments and responding accordingly.
Monitor, screen, respond to and distribute incoming communications.
Responsible for event planning - arranges programs, events, or meetings by arranging for facilities and caterer, issuing information or invitations, and coordinating speakers.
Responsible for preparation and filing of legal notices with appropriate agencies to conform with statutes.
Composes and prepares confidential correspondence, reports, and other complex documents.
Prepares, drafts, proofreads, and executes correspondence using excellent communication skills.
Prepares proclamations and ordinances
Attends senior staff meetings, and implements resulting activity as needed.
Researches records as requested.
Reviews operating practices and implements improvements where necessary.
Coordinates the usage of audio-visual equipment in courtroom.
Responsible for creating content and posting information on county digital signs.
Backup to answering phones and reception.
Qualifications
- Excellent written, verbal and communication skills
- Must have excellent organizational and time management skills
- Proficient knowledge of standard office administrative practice and procedures
- Attention to detail and accuracy
- Must have good Judgment and decision-making ability
- Maintain confidentiality
- Ability to take Initiative
- Must maintain a professional demeanor
- Strong work ethic
- Must be able to multi-task
Supervisory Responsibilities
This job has no supervisory responsibilities.
Requirements
Education and/or Experience
Bachelor's degree from four-year college or university; three to four years related experience; or equivalent combination of education and experience.
Computer Skills
To perform this job successfully, an individual must have advanced computer skills. Proficient in all Microsoft applications and social media platforms.
Certificates, Licenses, Registrations
Valid driver’s license
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
While performing the duties of this Job, the employee is regularly required to sit for long periods of time.
Work Environment
Characteristics described here are representative of those an employee encounters while performing the essential functions of this job.
The noise level in the work environment is usually quiet.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Skills Required
- Bachelor’s degree from a four-year college or university, three to four years of related experience, or an equivalent combination of education and experience.
- Excellent written, verbal, and communication skills.
- Excellent organizational and time-management skills.
- Proficient knowledge of standard office administrative practices and procedures.
- Advanced computer skills and proficiency in all Microsoft applications and social media platforms.
- Attention to detail and accuracy.
- Good judgment and decision-making ability.
- Ability to maintain confidentiality.
- Ability to take initiative and multitask.
- Professional demeanor and strong work ethic.
- Valid driver’s license.
What We Do
The Oldham County Fiscal Court is the primary administrative and legislative authority for Oldham County, Kentucky. It is responsible for overseeing essential services, including public safety, infrastructure maintenance, and community development, while managing the county's budget and resources to foster economic growth and enhance the quality of life for its residents.
