2026-2027 Operations & Finance Assistant

SUMMARY:

Position : Operation & Finance Manager Assistant

Description : Responsible for assisting the OFM and School Principal with assigned responsibilities to ensure that Frontier Schools’ meet or exceed the State Standards by implementing the policies, regulations and procedures of the School Board. 

Reports to : Operation & Finance Manager

Department : Operation

Job type : Full time

Classification : Non Exempt

Calendar Type : 11 Month (Calendar 2)

QUALIFICATIONS:

• High School Diploma or G.E.D.
• Bachelor’s Degree from an accredited college or university is preferred.
• Minimum of 2 years in related field experience is preferred.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• The maintenance and upkeep of the school building.
• Purchase materials and supplies for the school.
• Helping to collect and organize the ready-to-pay invoices and PO’s with required supporting documents. 
• Helping for child nutrition programs/ after school snacks and its implementation according to rules and regulations. Help to collect Lunch money if necessary.
• Maintain valid building permits, including alarm, elevator and fire inspections.
• Helping to gather quotes for building improvements.
• Ensure timely completion of work orders from OFM’s, school principals and administrative office for building and ground maintenance and construction work.
• Regularly review assignment of job priorities and work orders with contracted companies. 
• Keep and report to OFM the accurate record of materials ordered or readily available.
• Appropriately requisition district expenditures for building and ground maintenance and repair work.
• Help with the implementation of an effective program for upgrading district facilities.
• Be familiar with the financial procedures and policies manual, help to correct compliance issues before delegating to central office.
• Being able to use the accounting software (Web Link) effectively and efficiently.
• Make sure the campus works with the vendors that provide the most competitive pricing for commonly purchased items, and the best value is obtained.
• Ensuring that the vendors are paid in a timely manner. 
• Maintaining current agreements for all contracted services. Following bidding process as necessary.
• Be responsible of the submission of the collected funds to OFM. 
• Helping with uniform purchasing, counting, sale and keeping accurate inventory. 
•  Ensure timely completion of work orders from School Principals and Central office personnel for finance related work.
• Make sure that an accurate record of financial transactions is kept orderly and readily available for review in soft and hard copy format contemporarily.
• Responsible for sorting, distributing and submitting receipts-invoices to OFM on a scheduled day. 
• Work directly with the OFM and/or school secretary to adequately achieve the finance department's goals and objectives.
• Prepare Fundraising materials (e.g. reconciliation, reports analyses, collect revenue in compliance with accounting procedures, etc.) for the purpose of documenting activities, making presentations and/or providing supporting materials for requested actions.
• Performs other job-related duties as assigned.
  

Additional District Level Tasks if hired at Central Office

• Oversees child nutrition programs at the district level and ensures that they are implemented according
  to regulations at the campuses.
• Oversees timely and accurately processing of free/reduced lunch applications.
• Assists in managing Department of Elementary and Secondary Education (DESE) submissions for child nutrition, student health, transportation, purchasing, budgeting, accounting, reimbursements, federal programs,
  etc.
• Performs other job-related duties as assigned.

SKILLS AND ABILITIES:

• Ability to communicate effectively in both written and oral forms with all levels of management and the public. 
• Ability to establish and maintain effective working relationships both internal and external to the district. 
• Ability to organize special programs for assigned location(s).
• Ability to use computer including software, database used by the district, spreadsheet and word processing software, calculator, copy machine and telephone.
• Ability to analyze given data.
• Ability to use effective interview techniques, effective public speaking skills, and problem-solving skills.

WORK ENVIRONMENT AND PHYSICAL REQUIREMENTS:

• Light Work: may require occasional light lifting.
• Nights and weekend activities will be occasionally required.
• Position is in office setting and may involve prolonged work at a desk in one location. 
• Moderate travel is required. 

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements, physical demands, work conditions and environment listed above are representative of the knowledge, skills and abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.