Proposal Coordinator
Overview
The Proposal Coordinator is responsible for supporting the end-to-end proposal development process, ensuring high-quality, compliant, and timely responses to Requests for Proposal (RFPs). This role requires strong organizational, communication, and documentation skills, along with proficiency in MS Office tools and a working understanding of modern technologies such as cloud platforms, AI tools, and basic programming concepts.
Key Responsibilities
RFP Coordination & Compliance
- Review and ensure compliance with RFP (Request for Proposal) requirements.
- Manage and track proposal timelines, deliverables, and submission deadlines.
- Fill out required forms and documentation (e.g., W9 and other compliance documents).
- Coordinate with internal stakeholders to gather required inputs and ensure completeness.
Proposal Development
- Create and format RFP responses using organizational templates (e.g., Highstreet template).
- Compile, edit, and structure content from multiple contributors.
- Ensure consistency, clarity, and professional presentation of all proposal documents.
- Submit completed proposals as per client requirements and guidelines.
Content & Documentation Support
- Maintain and enhance boilerplate content for reuse in proposals.
- Assist in developing and formatting sales presentations using PowerPoint.
- Support documentation efforts, including writing and editing standard response content.
Required Skills
- Proficiency in Microsoft Office Suite required.
- Strong written English and verbal communication skills.
- Excellent organizational and time management abilities.
- Attention to detail and ability to manage multiple deadlines.
- Proofreading Skills (grammar, spelling, voice, tense, etc.) and formatting documents, tables, and graphics in Word.
- Adobe Acrobat to create and combine PDF files.
Good-to-Have Skills
- Familiarity with Cloud technologies and digital platforms.
- Exposure to AI tools for content generation, formatting, or productivity.
- Understanding of Oracle systems or enterprise applications.
Skills Required
- Proficiency in Microsoft Office Suite
- Strong written and verbal communication skills
- Excellent organizational and time management abilities
- Attention to detail and ability to manage multiple deadlines
- Proofreading skills and formatting documents in Word
- Adobe Acrobat skills to create and combine PDF files
What We Do
Highstreet provides enterprise application, cloud enablement, and managed services – on premises, in the cloud or hybrid. At Highstreet, we know that you hire us to solve business problems. Our unmatched application expertise, technical know-how and results-driven approach have enabled more than 800 organizations to modernize their applications and infrastructure without disrupting their businesses. Take advantage of our unmatched application expertise and other resources to modernize your enterprise applications without disrupting your business. • Maximize the benefits of your enterprise applications • Optimize user competencies and skills • Ensure smooth transition to the cloud or new/upgraded applications Consulting Overview Highstreet, an Oracle Platinum Partner and Oracle Cloud Standard Partner, develops, integrates, and delivers comprehensive business and technology solutions for on-premise, cloud, and/or hybrid deployments. Highstreet’s experience spans over 20 years of hands-on planning, building, and managing PeopleSoft and Oracle EBS applications. From implementations and upgrades, cloud applications, hosting and managed services, to strategic roadmaps for your future state, our elite team of consultants supports you throughout the lifecycle of your applications. Managed Services Overview We offer a full range of managed services from hosting & infrastructure management to application operations and software support. Our service portfolio covers the entire IT operation stack and can help you manage the delivery of application services whether hosted at your facility, in our data centers, or on a public cloud. Our managed service offerings provide proactive control of your IT infrastructure and offload a significant burden of your day-to-day activities. We have more than two decades of demonstrated experience to help you maximize productivity, enhance efficiencies, and drive cost savings.
