Jobs at ProPharma

Sources and recruits consultants, contractors, and full-time or part-time employees. Responsibilities include developing recruiting strategies, sourcing and screening candidates, coordinating interviews, managing applicant tracking records, advising hiring managers, conducting recruiting-process training, maintaining candidate pipelines, and supporting background checks. The role also builds relationships with managers and applicants, ensures compliant hiring processes, and attends occasional career fairs, conferences, and company meetings.

Performs remote site monitoring and clinical trial support using centralized data and reporting tools. Supports study strategies, recruitment and enrollment tracking, drug supply and site payment reporting, data risk assessments, document collection, visit preparation, and study data review. Collaborates with clinical monitoring teams and study sites while following FDA regulations, ICH GCP, SOPs, and study plans.

Manages pharmacovigilance submission operations using the Argus database, including expedited and non-expedited ICSR monitoring, safety partner exchanges, reconciliation, periodic safety reports, deviations and CAPAs. Supports gateway submissions, E2B profile updates, health authority requirements, and performance qualification testing for system upgrades and data migrations. Requires independent and collaborative work, strong computer skills, and two years of relevant experience.

Provides operational and administrative support for pharmacovigilance and benefit-risk activities, including local literature screening, system data entry, meeting coordination, documentation, filing, training support, and audit or inspection readiness. The role works with safety scientists and project teams to maintain compliance with company, client, and regulatory requirements while contributing to continuous improvement initiatives.

Conducts in-person and remote monitoring of clinical trial sites, including site initiation, interim, and closeout visits. Completes monitoring reports, supports site startup and regulatory submissions, trains site personnel, reviews source documents and case report forms, resolves data issues, manages investigational supplies, and monitors enrollment, protocol deviations, adverse events, and regulatory compliance. Coordinates with investigators, sponsors, clients, and cross-functional teams to ensure trials follow protocols, applicable regulations, ICH guidelines, and GCP.

Leads business development for Quality & Compliance Solutions in the life sciences sector. Builds client relationships, generates leads, manages sales opportunities, develops proposals, negotiates contracts, presents to prospects, attends industry events, and coordinates with marketing and client-facing teams to drive revenue and expand the client base.

Manages the development, review, approval, updating, harmonization, and retirement of controlled quality documents, including policies, SOPs, and work instructions. Coordinates document activities across global teams and projects, identifies updates required by process changes, edits technical content for clarity, and supports stakeholder feedback and approval workflows. The role requires pharmaceutical technical writing experience, document lifecycle expertise, electronic document management skills, and knowledge of quality and compliance processes.

Build global talent pipelines for Quality & Compliance specialists and other life sciences functions, including Regulatory, Pharmacovigilance, Clinical Research, and Audit. Engage passive candidates, establish initial relationships, support the wider Talent Acquisition team, and source candidates across the US, EU, JAPAC, and LATAM using LinkedIn Recruiter and potentially Workday ATS.

Lead quality assurance consultant supporting a pharmaceutical or biotechnology client on an urgent 3–4 month project. Responsibilities include quality system development, regulatory compliance, remediation, investigations, CAPA management, manufacturing QA review, inspection readiness, compliance assessments, and mock audits. The consultant will collaborate with senior leaders and subject matter experts, primarily onsite in Uppsala.

Provides senior technical leadership for pharmaceutical Quality Control activities, including GMP laboratory operations, analytical testing, investigations, CAPAs, audit findings, inspection readiness, regulatory compliance, and continuous improvement. The consultant will serve as a quality control subject matter expert and oversee testing activities for a full-time contract project based mainly onsite north of Solna through at least the end of 2026.

Provides senior-level sterility assurance expertise for a pharmaceutical client. Leads contamination control strategies, aseptic processing, sterility investigations, deviation and OOS/OOT assessments, data trending, cleanroom and gowning guidance, qualification and validation, risk management, audit and inspection support, and sterile-operations documentation. The consultant will work primarily on site in Uppsala for at least four months, with possible extensions.

Coordinates remote site activities for clinical research studies, serving as a point of contact for sites, supporting participant screening and recruitment, managing re-consenting and medical records, conducting protocol activities, entering and reviewing clinical data, responding to system queries, maintaining IRB/FDA-compliant documentation, and assisting with study closeout.

Supports pharmaceutical quality systems by managing deviations, quality events, CAPAs, effectiveness checks, GxP change controls, audits, and regulatory inspections. Coordinates documentation, stakeholders, responses, and eQMS closure activities. Analyzes quality data and KPIs, prepares reports, investigates quality events, and evaluates medical information case and telephone quality. Requires strong organization, communication, attention to detail, and knowledge of GxP quality management systems.

Supports remote clinical research site activities by coordinating communications, document submissions, pre-screening, data entry, database query responses, and site documentation. The role helps maintain IRB/FDA-compliant records, supports study closeout, and assists with other study activities. Strong organization, communication, critical thinking, independent work, and proficiency with web-based research platforms are required.

Processes clinical trial and post-market adverse event cases, including MedDRA coding, seriousness and expectedness assessments, follow-up activities, case narratives, client notifications, peer reviews, and quality checks. Supports training development and delivery, escalates discrepancies, and maintains current knowledge of global medicine safety regulations. The role requires accurate, organized, independent, and collaborative work in a multidisciplinary pharmacovigilance environment.

Provides administrative support to Medical Information teams and senior management, including telephone answering, reception coverage, mail handling, filing, archiving, stationery checks, and general office duties. Maintains quality, follows company SOPs and data privacy policies, protects confidential information, and works professionally with colleagues, clients, and visitors.

Lead life-sciences projects from scoping and initiation through implementation, particularly in technology transfer and product lifecycle management. Develop project plans, charters, communication materials, dashboards, and status reports; manage scope, timelines, risks, issues, stakeholders, and deliverables. Facilitate meetings and workshops across time zones, coordinate teams and clients, document decisions, and independently drive project execution, process improvement, business analysis, and organizational change.

The role involves managing user accounts, administering ITSM platforms, improving system performance, and providing technical support, focusing on IT service management best practices.

Configure, maintain, and support Benchling test and production environments for biotech, pharmaceutical, and medical device clients. Responsibilities include requirements gathering, project scoping, data model and schema configuration, notebook and workflow development, inventory and recipe setup, dashboards, automation, label templates, legacy data migration, training materials, and client support. Benchling in vivo configuration and API integration experience are preferred.

Supports deviation investigations for biotech, medical device, and pharmaceutical clients. Responsibilities include attending site meetings, collaborating with subject matter experts, conducting root cause investigations, creating CAPAs and effectiveness checks, coordinating deviation review boards, communicating progress, and routing records for approval. Requires quality control laboratory experience, strong technical writing and communication skills, effective time management, and at least five years of relevant experience.