Jobs at Haynes and Boone, LLP

Manage domestic and international trademark and copyright docketing operations, ensuring accurate deadlines, data quality, reporting, and procedural compliance. Supervise, train, mentor, and evaluate docketing staff; maintain manuals and standards; coordinate with attorneys, paralegals, and practice management; manage transferred-file intake; and support database improvements, quality control, and client service.

Manage high-volume U.S. and foreign patent and trademark prosecution deadlines in an IP docketing database. Review correspondence, create and update records, verify deadline accuracy, monitor PTO case statuses, distribute deadline information, prepare reports, and support attorneys and paralegals with prosecution deadline verification. The role also handles docket slips, special projects, and database accuracy in a team-oriented office environment.

Provides independent legal administrative support to attorneys, including document preparation, proofreading, billing, time and expense reporting, file maintenance, scheduling, correspondence, client intake, closing binders, and mail handling. Supports multiple attorneys, visiting attorneys, and summer associates while coordinating office services and maintaining accurate legal records. Requires law firm experience, advanced office software skills, knowledge of legal terminology, strong organization, communication, discretion, and attention to detail.

Manage full-cycle recruitment for professional staff, support talent development and performance management, assist in learning & development program delivery, track HR metrics, improve HR processes, and support HR projects and onboarding in a hybrid office environment.

Manages attorney billing by preparing and approving proformas, issuing invoices, handling e-billing submissions and disputes, configuring client and matter billing information, and maintaining compliance with firm and client requirements. The role analyzes billing data, creates schedules and reports, coordinates with attorneys, staff, and clients, and maintains confidential records while meeting strict deadlines.

Supports firm-wide attorney training and development programs, including scheduling, logistics, CLE coordination, performance reviews, goal setting, promotion evaluations, mentoring, work allocation surveys, and attorney development reporting. Maintains confidential talent data and CLE records, coordinates review meetings, prepares communications and materials, manages development software, and assists with special projects. The role requires strong organization, communication, project management, Microsoft Office, and attention to detail skills.

Coordinates firm-wide attorney training, orientation, mentorship, career development, leadership programs, CLE resources, and evaluation processes. Manages program logistics, speaker communications, materials, technology, travel, and administrative coordination. Supports talent management initiatives, including the biannual non-partner review process, and collaborates with attorneys, committees, and administrative departments.

Supports lateral attorney recruiting in the New York office by maintaining candidate records, preparing recruiting documentation, coordinating interviews and candidate travel, managing communications, tracking evaluations, and supporting background checks, conflicts clearance, and onboarding. The role also assists with recruiting systems, new-hire integration, administrative projects, and recruiting operations coverage while ensuring a smooth candidate experience.

Manages firm-wide and practice-specific attorney development, training, mentoring, onboarding, staffing, evaluations, and performance programs. Develops curricula, coordinates legal training, oversees evaluation cycles, manages the attorney development budget, supports international office processes, and partners with firm leaders on talent, compliance, and risk matters. Supervises junior team members and builds professional development relationships with attorneys and business stakeholders.

Manages the firm’s physical and electronic records program, including personnel supervision, information lifecycle processes, retention, legal holds, file transfers, compliance, system administration, data quality, vendors, budgets, reporting, and process improvement. Partners with attorneys, technology, security, legal, finance, and other stakeholders to maintain secure, efficient, and compliant records operations across multiple offices.

Provide administrative and paralegal support to attorneys including factual/legal research, deposition and trial preparation, document and exhibit preparation, organizing pleadings/trial notebooks, assisting with document productions (privilege/redaction logs), cite-checking, finalizing filings, and participating in meetings and training while meeting billable hour expectations.

Support trademark practice by assisting with U.S. and foreign trademark prosecution, e-filing with the USPTO, docket management, document preparation, client and foreign counsel correspondence, research using USPTO/WIPO resources, and assisting on infringement and assignment matters.

Ensure firmwide compliance with federal, state, and local employment laws. Monitor legislative changes, update policies and handbooks, manage I-9/E-Verify and HRIS recordkeeping, conduct audits, support agency responses, deliver compliance training, and partner with HR and business leaders to mitigate risk.

Provide full legal administrative support to attorneys including processing client/matter intake, billing, time and expense reports; draft, proofread and format documents; manage physical and electronic files; schedule meetings and maintain calendars; handle mail, couriers, and reception duties; support other attorneys and temporary staff as needed.

Support and maintain Workday reporting and HR data accuracy. Create ad-hoc reports, update organizational structures, perform Workday functional testing, submit regulatory reports, audit data quality, maintain user QRCs, triage ticket log, update HR/benefits documents, and support year-end HR activities while handling confidential data.

Provide full legal administrative support to attorneys: manage client/matter intake, billing, time and expense reports, prepare and proof documents, maintain physical and electronic files, coordinate meetings, handle mail and couriers, support overflow and temporary assignments, and perform general office duties under minimal supervision.

Support execution of business development initiatives including events, pitch books, proposals, research, content administration, CRM updates, marketing communications, and practice group coordination. Own assigned projects from strategy through tactical execution and follow-up, prepare materials, track experience and directory submissions, and assist with client and internal communications.