Jobs at Haynes and Boone, LLP

Support a multi-office IP group by reviewing correspondence, docketing and de-docketing deadlines, creating and verifying docket records, maintaining deadlines per U.S. and foreign law, checking USPTO/foreign PTO status, preparing docket reports, assisting with intakes/transfers, and supporting attorneys/paralegals on prosecution deadline verifications and special projects.

Provide full legal administrative support to attorneys: manage client/matter intake, billing, time and expense reports; draft, proofread, and process documents; maintain physical and electronic files; schedule meetings and maintain calendars; transcribe correspondence; prepare closing binders; handle mail; support other attorneys and summer associates; coordinate couriers and perform related office duties.

Provide full administrative support to multiple litigation attorneys, including drafting and formatting legal documents, e-filing in state and federal courts, managing calendars and deadlines, preparing materials for depositions/hearings/trials, coordinating filings and deliveries, and handling expense reports, time entry, travel, and document management.

Provide full legal administrative support to attorneys: manage client/matter intake, billing, time and expense reports; prepare and proof documents; maintain physical and electronic files; coordinate calendars, meetings and mail; transcribe correspondence; assist overflow and temporary cover duties.

Provide transactional support for finance matters: manage credit facility closings, draft and review lien filings, entity and board documents, conduct due diligence and UCC/IP searches, prepare closing schedules/binders and collect signatures, and assist attorneys with research and drafting.

Provide full legal administrative support to attorneys: manage client/matter intake, billing, time and expense reports, prepare and proof documents, maintain physical and electronic files, coordinate meetings, handle mail and couriers, support overflow and temporary assignments, and perform general office duties under minimal supervision.

Coordinate all phases of lateral attorney recruiting: screen resumes, liaise with attorney leadership, communicate with candidates, schedule interviews and manage day-of logistics, assist with offers and background/conflict checks, conduct market research, and support Recruiting Director and Managers.

Supports business development efforts for a law firm: creates pitch books, proposals and presentations; conducts client/industry research; maintains BD content and CRM records; assists marketing communications, events, and practice group planning; coordinates meetings and reporting; tracks awards/directory submissions. Owns tactical execution from identification through implementation.

Manage and supervise trademark and copyright docketing operations, maintain docketing manuals and databases (ANAQUA/TESS), generate reports, ensure data quality and compliance, train and evaluate docketing staff, coordinate with attorneys and practice management to deliver timely IP docketing services.

Provide full secretarial and administrative support to attorneys including document preparation, file maintenance, diary management, client and counsel communication, travel and meeting coordination, billing/time and expense processing, reception cover, and occasional court assistance. Maintain accuracy, confidentiality and firm procedures under minimal supervision.

Manage client billing and collections for the London office: prepare and execute complex invoices, maintain e-billing sites and 3E setups, track accounts receivable, coordinate payments and cash applications, resolve disputes, ensure billing compliance, and communicate with attorneys and clients. Support reporting, client-specific requirements, and special projects.

Provide full legal administrative support to attorneys including processing client/matter intake, billing, time and expense reports; draft, proofread and format documents; manage physical and electronic files; schedule meetings and maintain calendars; handle mail, couriers, and reception duties; support other attorneys and temporary staff as needed.

Support and maintain Workday reporting and HR data accuracy. Create ad-hoc reports, update organizational structures, perform Workday functional testing, submit regulatory reports, audit data quality, maintain user QRCs, triage ticket log, update HR/benefits documents, and support year-end HR activities while handling confidential data.

Compile, manage, and execute attorney billing: create and approve proformas, generate and distribute invoices, configure and maintain e-billing sites (eBillingHub, 3E), resolve e-billing disputes, ensure compliance with billing policies and client requirements, prepare billing analyses and reports, and communicate with attorneys, staff, and clients while maintaining confidentiality.

Ensure firmwide compliance with federal, state, and local employment laws. Monitor legislative changes, update policies and handbooks, manage I-9/E-Verify and HRIS recordkeeping, conduct audits, support agency responses, deliver compliance training, and partner with HR and business leaders to mitigate risk.

Provide desk-side hardware and software support, video conference and basic network help, and handheld device support. Perform Tier 1/2 troubleshooting for desktops, laptops, printers, scanners, projectors, and firm applications; create/update helpdesk tickets; assist engineers and participate in on-call/after-hours support.

Coordinate and execute lateral partner recruiting activities including screening resumes, scheduling interviews, managing candidate communications and conflicts, tracking candidates in systems, assisting recruiting leadership with research and market analysis, and supporting day-of logistics and onboarding mentorship selection.

Lead and scale the firmwide knowledge management program: define KM strategy, governance, and AI-ready content; manage KM attorneys; partner with practice leaders and cross-functional teams to improve findability, reusable work product, workflow integration, and measurement of KM impact.

Support execution of business development initiatives including events, pitch books, proposals, research, content administration, CRM updates, marketing communications, and practice group coordination. Own assigned projects from strategy through tactical execution and follow-up, prepare materials, track experience and directory submissions, and assist with client and internal communications.

Design and produce branded print and digital materials (brochures, alerts, website graphics, presentations, infographics). Manage projects from intake to production, ensure brand consistency, perform basic HTML edits, image retouching, coordinate with vendors/printers, and support video and web content updates.