Teams at Black & McDonald Limited

Provide administrative support for accounts payable and payroll processes: review field time, prepare weekly payroll data in Excel, create and update work orders and project data in Oracle JDE, run reports, code credit card receipts, communicate with vendors, and back up billing personnel. Work collaboratively with project managers, field personnel, and the admin team to ensure accurate project and payroll records.

Supports facilities management financial operations by preparing invoices, maintaining billing schedules and records, tracking employee time, monitoring accounts receivable, reconciling records, and assisting with month-end close. The role uses JD Edwards, CMMS, and Excel to enter data and generate reports, investigates billing and cost discrepancies, collaborates with accounting, procurement, and contract administration teams, and provides backup administrative coverage.

Coordinates construction and facilities management projects by supporting budgets, schedules, status reporting, subcontractor and technician oversight, service-call dispatch, site inspections, work audits, change orders, safety and quality compliance, client communications, and project closeout documentation. The role assists Facility and Project Managers in ensuring work meets contract requirements and supports preventative maintenance integration.