Teams at Astera

Provides executive and administrative support to the Head of AI Research and Head of Strategic Investments. Responsibilities include complex calendar and travel coordination, expense and procurement administration, meeting preparation, action-item tracking, visitor logistics, recruiting coordination, event support, CRM maintenance, board meeting logistics, onboarding, and confidential information handling. The role also supports foundation operations, vendor coordination, communications, and process improvement while working onsite five days per week.

Build and operate AI-powered recruiting workflows across sourcing, scheduling, candidate communication, pipeline reporting, and ATS integrations. The role combines technical recruiting, automation design, candidate experience, hiring-manager partnership, and people-operations support. The recruiter will configure Ashby or Rippling, connect LLM agents and automation tools, establish human-review guardrails, develop dashboards and reusable processes, and support hiring for specialized technical and scientific roles in a fast-moving, in-person environment.

Support the Head of Open Science by managing initiatives, workflows, documentation, policy implementation, external proposal intake, stakeholder relationships, events, hiring support, and team onboarding. The role coordinates internal and external stakeholders, screens open science opportunities, prepares leadership materials, tracks decisions, and improves operational processes. It requires strong project management, communication, discretion, and familiarity with open science ecosystems.