At Deputy, we empower businesses to build thriving workplaces - ones where staff are engaged, customers are served well, businesses are legally compliant, and companies’ profits thrive. Our reach extends across 70+ countries worldwide, serving more than 320,000 workplaces. 

Deputy is a global SaaS workforce management company headquartered in Sydney, San Francisco, and London, backed by top investors and recently surpassed 100m ARR. We've helped millions of workers across industries and aim to empower 60% of the global workforce. If you're passionate about improving the world of work, one shift a time, join us at Deputy and help shape the future of hourly employment!

You do not need to match every listed expectation to apply for this position. Here at Deputy, we know that diverse perspectives foster the innovation we need to be successful, and we are committed to building a team that encompasses a variety of backgrounds, experiences, and skills.

We are seeking a dynamic and organized individual to join our team as a People Operations Coordinator & Office Manager. In this hybrid role, you will be responsible for managing the day-to-day operations of our UK office while also providing support for people administration across the UK and US regions. The ideal candidate will possess strong organizational skills, attention to detail, and a proactive mindset to ensure the smooth functioning of both office and HR-related tasks.

Office Management Responsibilities:

• Oversee the daily operations of the UK office, including facilities management, supplies procurement, and vendor management.
• Manage office budgets and expenses, ensuring cost-effectiveness and adherence to company policies.
• Coordinate office events, meetings, and employee activities to foster a positive and thriving work environment.

People Operations Responsibilities:

• Assist with various HR administrative tasks such as employee onboarding, offboarding, and maintaining personnel records.
• Manage employee benefits administration, including enrollment, changes, and inquiries, ensuring compliance with local regulations and company policies.
• Collaborate with the HR team to develop and implement HR policies, procedures, and initiatives to support the overall employee experience.

Tier 1 Employee Relations Responsibilities:

• Serve as the first point of contact for employee inquiries and provide Tier 1 Employee Relations Support, including listening to employee concerns and connecting them with the appropriate resources and support.

Cross-Regional Support Responsibilities:

• Provide administrative support for people operations activities in both the UK and US regions, including but not limited to payroll processing, leave management, and employee data management.
• Serve as a point of contact for employee inquiries and escalate complex issues to the appropriate People Team personnel as needed.
• Ensure compliance with relevant employment laws and regulations in both the UK and US, staying abreast of changes and updates that may impact HR practices.

Qualifications:

• Bachelor's degree in Human Resources, Business Administration, or related field.
• 2+ years of experience in office management, HR administration, or a related role.
• Familiarity with UK employment laws and regulations; knowledge of US employment laws is a plus.
• Strong communication and interpersonal skills, with the ability to interact effectively with employees at all levels.
• Proficiency in Google Suite and HRIS software; experience with Rippling or similar HRIS platforms is preferred.
• Excellent organizational skills and the ability to multitask and prioritize tasks effectively in a fast-paced environment.

Employee Perks

- Highly collaborative working environment

- Flexible co-working space in central London at Uncommon Liverpool St 

- Free happy hours, afternoon tea, networking, and professional events

- Employee stock ownership from Day 1

- Employee pension matching programme

- Private health and dental insurance

- Paid parental leave to support you and your family

- Flexible holiday time, including 2 celebration days per year for those special moments

- Work from home stipend to help you get set up and succeed from home

Deputy believes in equal opportunity and that inclusiveness and diversity promotes innovation. Our global team members are from a variety of cultures. And we welcome different perspective and skills. 

#LI-Hybrid