• Meeting with travel agencies, briefing on event requirements, getting proposals, evaluating the proposals, negotiating, and influencing the final vendor / proposal decision.
• Point of contact for MAPP team in the market on behalf of the Business owners
• Start the communication process between the MPA's and Business owner.
• Communicate with payment team to manage & settle pending payments and close open POs.
• Provide feedback on vendor performance of the current approved MEET vendors during the events and ensuring the timely feedbacks is shared internally with concerned parties.
• Work with Travel and meeting agencies to ensure timely service delivery according to project requirements.
• Handling and preparation of all events logistical arrangements related to external marketing communications (examples, but not limited to, Speaker Tours, Stand Alone meetings, Congresses, Peer 2 Peer (P2Ps), etc.) and internal events (examples, but not limited to, cycle meetings, departmental meetings, internal launch meetings, affiliate visits, internal travel, etc.)
• Oversee the execution of event logistics (examples, but not limited to, flights, hotel accommodations, visas, transportation, meeting/conference rooms, meals, airport pickup, , necessary approvals.
• Coordinate, manage and follow up with internal relevant parties on event participation management.(Document collection and check appropriateness, venue management, guarantee numbers, announcing deadlines, pre-event site inspection.
• Regularly attend cross functional team meetings on planning & executing of congress and meetings to review timing, budget, venue, approval etc
• On-site inspection of the events organized, acting as point of contact on issue management, able to solve problems that occur during events.
• Ensure delivering positive customer experience through securing all required logistics early enough before the event & also supporting in all other requests through all the event touch points ( for example, confirming all booking & reservation, sending tickets on time,..)
• Oversee payments processing to ensure timely payment and provide sales/marketing teams with proof of payments for each transaction.

Requirements

• Event or relevant function experience within the pharmaceutical industry.
• Bachelor's Degree or equivalent required
• Proficiency in English and Arabic

Pfizer is an equal opportunity employer and complies with all applicable equal employment opportunity legislation in each jurisdiction in which it operates.
Global Procurement