The Role
The Workplace Experience and Events Coordinator manages daily office operations, employee experiences, event planning, and facilitates onboarding processes, ensuring a positive work environment.
Summary Generated by Built In
We’re looking for a welcoming, detail-oriented, and people-focused Workplace Experience & Events Specialist to join our People Ops team in New York, reporting to our People Ops Manager. In this role, you’ll help keep our office running smoothly, ensure a positive day-to-day experience for our employees, and support company events and activities.
This role is ideal for someone who enjoys being hands-on, utilizing their creative muscles, staying organized, and helping people. No two days will look the same, one day you might be restocking snacks and setting up meeting rooms, and the next you might be greeting a new hire or assisting with an office celebration.
If you thrive on connection, love creating great experiences, and want to grow in a role that touches every part of the company, this role is for you.
This is an in-office role (Mon–Fri) based in our NoMad office.
About Regard
Our mission is to bring world-class healthcare to everyone. Regard is the world’s first comprehensive, automated diagnosis tool. Regard streamlines clinical and revenue cycle efforts to dramatically improve hospital finances, patient safety, and physician happiness. We are excited by challenges, mission-oriented work, and meaningful relationships. We work closely with some of the top health systems in the country and are leading the change that healthcare - one of the largest and most inefficient industries in the world - needs. We want you to join us.
Responsibilities:
- Greet and host visitors ensuring a warm and professional experience
- Support the planning and execution of team events, celebrations, and offsites (setup, logistics, cleanup, etc.).
- Help coordinate birthdays, milestones, and other cultural touch-points virtually and in person
- Maintain the internal events calendar
- Support office operations by coordinating daily lunch orders, snack restocks, and vendor deliveries
- Handle light facilities tasks such as taking out garbage, running small errands, and restocking supplies, ensuring the office is clean, and organized
- Serve as the point of contact for building maintenance requests and vendors
- Support the onboarding process by preparing desks, welcome kits, and system setup and partner with People Ops to ensure new hires have everything they need in their first weeks
Qualifications:
- 3 years of experience in office coordination, people operations, events or administrative support
- Strong attention to detail and organizational skills
- Excellent communication and interpersonal abilities
- Comfortable taking initiative and solving small problems independently
- Proficient with Google Workspace (Docs, Sheets, Calendar, etc.)
- Able to stand for extended periods and lift up to 50 lbs
- Comfortable flexing hours occasionally to support evening or weekend events
- Must be in-office (Mon–Fri) in our NoMad location
Preferred Qualifications:
- Experience working in a startup or high growth environment
- Experience balancing employee needs, leadership input, and organizational constraints, with comfort interacting directly with senior leaders
- A positive, can-do attitude and a passion for creating a great employee experience
- Familiarity with Slack or other collaboration tools
Location | Work Authorization
- For this role, Regard is currently only considering candidates who are authorized to work in the US without visa sponsorship, and are within the New York City metro area
- Our expectation for this role is to be in the office Mon-Fri
- We will provide relocation assistance to anyone who does not already reside in the NYC metro area
Comp | Perks | Benefits
- Eligible for equity
- 99% employer paid health benefits (Medical, Dental, and Vision) + One Medical subscription
- 18 PTO days/yr + 1 week holiday break
- Monthly health & wellness budget
- Company-sponsored team retreat + social events
- A sabbatical program
Our goal at Regard is to provide and maintain a work environment that fosters mutual respect, professionalism and cooperation. Regard is proud to be an equal opportunity employer that does not discriminate on the basis of actual or perceived race, creed, color, religion, national origin, ancestry, alienage or citizenship status, age, disability or handicap, sex, gender identity, marital status, familial status, veteran status, sexual orientation or any other characteristic protected by applicable federal, state or local laws. We celebrate diversity and are proud of our supportive, inclusive workplace.
All candidates must successfully complete a background check as part of the hiring process.
Top Skills
Google Workspace
Slack
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The Company
What We Do
Regard is a health-tech start-up designed with physician workflows in mind. Regard synthesizes historical patient data, automates note-taking, and recommends diagnoses, empowering physicians to practice at the top of their license and administrators to spend their energy advancing the industry.
Why Work With Us
At Regard, we are building a product that is saving lives. We have an open feedback/growth minded culture where you have direct access to executive team. Being a remote/hybrid company, we offer an outstanding work/life balance with opportunities for the team to come together in person for work and fun!
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