Wilkinson Honors Program Administrative Coordinator

MARYVILLE COLLEGE STAFF POSITION DESCRIPTION

Position Title: Wilkinson Honors Program Administrative Coordinator

Department: Academic Affairs

Title of Immediate Supervisor: Director of the Honors Program

Funded Term / Work Cycle: 12-Month, Full-Time

Expected Daily Work Hours: 8:00 a.m. – 5:00 p.m. (some evening/event support as needed)

Expected Weekly Work Schedule: Monday – Friday

Pay Grade: 7S

Starting Salary Expectations: $46,603 – $51,264, with the starting salary determined by relevant experience, qualifications, and demonstrated competencies.

About Maryville College:

Maryville College is a nationally ranked institution of higher learning and one of America’s oldest colleges. For more than 200 years, we’ve educated students to be giving citizens and gifted leaders to study everything so that they are prepared for anything. Our graduates are equipped to address complex problems, engage with diverse communities, and launch meaningful careers.

Nestled in Maryville, Tennessee, between the Great Smoky Mountains National Park and the city of Knoxville, our campus combines the beauty of a rural setting with the advantages of an urban center. With a wide range of academic programs and a strong tradition of career preparation, our alumni live “strong of mind and brave of heart,” carrying forward our Presbyterian founder’s charge to do good on the largest possible scale.

Mission

At Maryville College, we offer more than a mission—we offer support. Our employees receive a comprehensive benefits package including medical, dental, and vision coverage; a generous paid time off program; a retirement plan with an employer match of up to 5%; tuition benefits for employees, spouses, and dependents; and the opportunity to grow in a collaborative community that values professional excellence and personal well-being.

“Maryville College prepares students for lives of citizenship and leadership as we challenge each one to search for truth, grow in wisdom, work for justice and dedicate a life of creativity and service to the peoples of the world.”

Values:

• Scholarship: We commit ourselves to lifelong curiosity and learning, to the search for knowledge, and to intellectual creativity.
• Respect: We commit ourselves to honor the worth, dignity, and freedom of ourselves and all creation, and to treat others as we wish to be treated.
• Integrity: We commit ourselves to truth, honesty, dependability, and responsibility in all our actions and relationships.

Position Purpose

The Honors Program Administrative Coordinator provides professional administrative and operational support for Maryville College’s Honors Program. This role ensures efficient day-to-day program operations, supports student engagement initiatives, coordinates logistics for program activities, and assists with communications and reporting functions.

SUMMARY

Reporting to the Director of the Honors Program, the Administrative Coordinator supports program administration, student engagement logistics, communications management, data tracking, and cross-campus coordination. The position plays a critical role in ensuring operational consistency, timely communication, and a high-quality student experience within the Honors Program.

Education and Experience required to ensure success in this position:

Education required to ensure success in this position:

• Bachelor’s degree from an accredited institution required.

Experience required to ensure success in this position:

• 1–3 years of professional experience in administrative support, program coordination, higher education operations, or student services.
• Experience working in a higher education or academic support environment preferred.

ESSENTIAL FUNCTIONS

Leadership and Collaboration

• Support the Director in executing the operational priorities of the Honors Program.
• Coordinate across campus offices including Admissions, Registrar, Student Affairs, Marketing, and faculty partners to support program logistics.
• Serve as the primary liaison and operational representative for the Honors Program, coordinating with students, faculty, staff, and campus partners regarding program processes, timelines, and cross-campus initiatives.
• Contribute to committees or working groups that support student success initiatives when requested.

Data, Technology, and Compliance

• Maintain accurate student records and internal tracking systems related to program participation and milestones.
• Support reporting, data collection, and assessment documentation in collaboration with Academic Affairs.
• Maintain website content updates and assist with digital communications platforms.
• Ensure compliance with institutional policies related to student data, records management, and program documentation.

Stakeholder and Institutional Support

• Plan, coordinate, and manage operational workflows for Honors Program activities, exercising independent judgment to ensure effective program delivery.
• Support communication strategies to engage prospective and current Honors students.
• Assist students with navigating program requirements and deadlines.
• Coordinate co-curricular programming and enrichment activities supporting student engagement.
• Provide student-facing support that fosters a welcoming and inclusive Honors Program environment for students from varied academic, cultural, and personal backgrounds.

Operations and Technical Oversight

• Manage scheduling, event logistics, space reservations, and program calendars.
• Coordinate event planning, including vendor communication, setup logistics, and follow-up documentation.
• Track program timelines and administrative workflows to ensure consistency and accountability.
• Support preparation of program materials, reports, and communications.

Fiscal Oversight

• Support tracking of program-related expenses in collaboration with the Director.
• Assist with purchase requests, documentation, and budget-related record keeping.
• Maintain organized financial documentation consistent with College procedures.

Strategic Planning and Sustainability

• Support implementation of program initiatives by coordinating operational components.
• Assist with tracking participation trends and engagement metrics to inform program evaluation.
• Contribute administrative insight to support continuous improvement of program processes.

Other

• Perform other responsibilities and special projects as assigned to advance the College’s mission and maintain a respectful, collaborative learning environment.

NOTE: Other roles/duties will be assigned as necessary to assist the College in the attainment of the goals set forth and the enhancement of a positive, respectful learning environment for all staff, faculty, and students.

Knowledge, Skills, and Abilities

• Strong organizational and project coordination skills.
• Ability to manage multiple tasks with attention to detail and accuracy.
• Professional written and verbal communication skills.
• Ability to work independently while maintaining collaborative relationships.
• Proficiency in Microsoft Office and familiarity with basic content management systems.
• Ability to handle confidential student information with discretion.

License, Certification, or Registration Necessary:

None required.

Work Environment and Physical Requirements:

• Professional office environment with regular interaction with students, faculty, and staff.
• Prolonged periods sitting at a desk and working on a computer.
• May occasionally lift or move materials up to approximately 15–20 pounds
• Ability to travel between campus buildings and support occasional evening or event activities.

Ability to operate the following vehicles or equipment:

• Standard office equipment including computer, phone, printer, and event setup materials.

The College may, at its discretion, sponsor employment-based immigration petitions (such as H-1B or permanent residency) on behalf of employees when permitted by law and aligned with institutional priorities and budget.

Sponsorship is contingent on satisfactory continued employment, compliance with applicable federal regulations, availability of institutional resources, and the College’s sole determination of fiscal feasibility.

 The College cannot guarantee sponsorship in any case, particularly where newly introduced federal filing fees or wage obligations create financial burdens inconsistent with institutional budget stewardship. The College always reserves the right to defer or decline sponsorship.