WarsawHub Office Coordinator & HR Admin Support

Are you passionate about creating an efficient and welcoming office environment? Do you have a knack for organisation and attention to detail? Are you interested in developing in HR area by supporting main HR Processes in the WarsawHub? Join us as an Office Coordinator and HR Admin Support at Novo Nordisk's Warsaw Hub and be a vital part of our dynamic team. Read more and apply today for a life-changing career.
The position
As our Office Coordinator and HR Admin Support at Novo Nordisk, you will oversee general office maintenance and ensure and organized inclusive workspace. You will organize and schedule meetings and appointments, as well as manage and update company databases and documentation systems and assist in the preparation of regular reports and presentations. You will also support P&O with onboarding new employees and ensuring all HR documentation is in place and you will track local relocation/mobility agency operations, ensuring information exchange and vendor management.
Your main accountabilities will include:

• Coordinate Warsaw Hub office activities and operations to secure efficiency and compliance with company policies.
• Support with organizing company events (team gatherings and other initiatives)
• Coordinating office-lunch organisations for special events or internal meetings held by WarsawHub colleagues.
• Ensure all administrative tasks are completed accurately and delivered with high quality and in a timely manner
• Ensure a good image of Warsaw Hub office and welcome visitors as well as work closely with the main reception and Warsaw Hub employees.

Qualifications
We are looking for a candidate who can bring the following to our team:

• Proven experience as an Office Coordinator, Office Administrator, or similar role.
• Excellent organisational and time-management skills.
• Strong communication and interpersonal abilities.
• Proficiency in MS Office (MS Excel and MS Outlook, in particular).
• Attention to detail and problem-solving skills.
• Ability to multitask and prioritize tasks effectively.
• Interest to develop in the HR area.
• Fluent spoken and written English.

Experience in a multinational company and knowledge of office management procedures and basic accounting principles would be an asset.
About the department
You will be part of the P&O Department at our Warsaw Hub. Our team is dedicated to ensuring a smooth and efficient office environment, supporting various administrative functions, and enhancing the overall employee experience. The Warsaw Hub is a vibrant and collaborative workspace where innovation and teamwork are at the forefront. Join us and contribute to our mission of making a positive impact on the lives of millions of patients worldwide.
Working at Novo Nordisk
At Novo Nordisk, we don't wait for change. We drive it. We're a dynamic company in an even more dynamic industry, and we know that what got us to where we are today is not necessarily what will make us successful in the future. We embrace the spirit of experimentation, striving for excellence without fixating on perfection. We never shy away from opportunities to develop, we seize them. From research and development, through to manufacturing, marketing and sales - we're all working to move the needle on patient care.
Contact
Please apply with your CV via the online recruitment system.
We thank all applicants for their interest, however only those candidates selected for interviews will be contacted.
Deadline
Apply by 2nd of October 2024.
We commit to an inclusive recruitment process and equality of opportunity for all our job applicants.
At Novo Nordisk we recognize that it is no longer good enough to aspire to be the best company in the world. We need to aspire to be the best company for the world and we know that this is only possible with talented employees with diverse perspectives, backgrounds and cultures. We are therefore committed to creating an inclusive culture that celebrates the diversity of our employees, the patients we serve and communities we operate in. Together, we're life changing.