VP, People Operations

We are looking for a hands-on VP of People Operations!

Machinify has completed the first phase of HR integration across five acquired companies, consolidating policies, processes, and structures into one HR framework.

Simultaneously, Machinify is planning a full HRIS replacement with Workday, and the VP People Operations will be ultimately accountable for this effort. This is a key role that will design systems people actually want to use!

WHAT YOU'LL OWN:

You'll be the HR brain behind our Workday rollout — working hand-in-hand with our Enterprise Apps team to get it right. That means defining what the system actually needs to do (not just what the vendor recommends), shaping module design with our internal experts, and making sure managers and employees genuinely understand and adopt it. Go-live is a milestone, not the finish line.

Map our core HR workflows end-to-end — from hire-to-onboard through offboarding — and figure out where humans are doing things machines should handle. Build automation using AI and Workday-native tooling, and set data standards that make downstream analytics actually trustworthy. If you see an opportunity to use an LLM or workflow tool that saves real time for real people, pursue it.

Our HR framework is solid on paper. Your job is to understand when and why it isn't being followed everywhere — by listening to managers and HRBPs, not just auditing compliance. Then build education and enablement that meets people where they are: decision-tree guides, quick references, smart comms. You'll design targeted interventions for the habits that are hardest to change.

You'll run our HR systems as a true owner — not just a vendor manager. That includes data integrity, access governance, integration architecture, and a standard reporting package. You'll lead a team of 4 (manager/director, program manager, onboarding and systems specialists) and own the integrations between HR, payroll, ATS, benefits, and AI platforms.

Stand up SLAs for manager and employee requests, and own the new hire experience from preboarding through 90 days — with role-specific tracks that actually reflect how different parts of the company work. You'll also build an AI-powered self-service layer for policy Q&A and onboarding guidance that reduces tier-1 HR volume.

WHAT WE'RE LOOKING FOR:

• 8–12 years in HR ops or HR tech, with at least 3 years at director or VP level leading a team — you've managed complexity and people, not just projects
• Real experience deploying AI tools — LLMs, chatbots, workflow automation — inside an HR function. Not a side experiment; something that actually shipped and changed how work gets done
• Hands-on Workday HCM ownership from the HR functional side — you've defined requirements, shaped module design, and driven adoption. Performance or Compensation module experience is a plus
• Post-acquisition process change experience — you've navigated entrenched legacy habits and found ways to bring people along rather than just mandate compliance
• True HRIS ownership — system configuration, data governance, integration management. You've been the person who actually knew the system, not the person who called the vendor
• A track record of changing behavior through good design, not enforcement — process docs, manager programs, and comms that people actually use

• Work from anywhere in the US! Machinify is digital-first.
• Top Medical/Dental/Vision offerings
• FSA/HSA
• Tuition reimbursement
• Competitive salary, 401(k) with company match
• Additional health and wellness benefits and perks
• Flexible Time Off
• Flexible and trusting environment where you’ll feel empowered to do your best work