Full-Time Virtual Assistant (AI Automation & Systems Specialist)
Client Industry: Construction Technology
Employment Type: Full-Time (40 hours/week)
Work Setup: Remote
Timezone: North America
Salary : 75k PHP
Role Summary
We are seeking a highly technical Virtual Assistant with strong experience in workflow automation, API integrations, and AI system development.
This role is focused on designing and building automation systems and AI-powered workflows that improve operational efficiency for construction-related businesses.
You will be responsible for developing and maintaining automation infrastructure that connects multiple business tools, reduces manual work, and improves overall system efficiency.
Workflow Automation Development
- Build end-to-end automation workflows using tools such as n8n, Make.com, Zapier, or custom solutions
- Design automation systems that connect multiple business platforms
- Develop workflows for construction estimating, proposal generation, and document processing
- Build CRM automation and sales pipeline workflows
- Create reporting dashboards and automated data flows
- Implement document tracking and version control systems
AI Agent Development
- Design and deploy AI agents for business process automation
- Build systems for document analysis and summarization
- Support BOQ comparison workflows and document review automation
- Develop AI-assisted proposal and RFP generation workflows
- Optimize AI outputs using prompt engineering and iterative testing
Technical Implementation & Integration
- Set up automation environments (n8n, Replit, etc.)
- Integrate APIs across tools such as Notion, Google Sheets, CRMs, ERP systems, and project management platforms
- Build and maintain data pipelines between systems
- Configure webhooks, triggers, and automation logic
- Support deployment and system setup processes
- Troubleshoot technical issues and optimize workflows
System Optimization & Troubleshooting
- Identify inefficiencies in existing automation systems
- Debug workflow and API issues
- Improve system reliability, speed, and scalability
- Refine automation logic based on performance feedback
Research & Continuous Improvement
- Research automation tools and AI platforms
- Evaluate new technologies for workflow optimization
- Recommend system improvements and enhancements
- Stay updated on automation and AI trends relevant to construction workflows
Technical Documentation
- Document automation workflows and system architecture
- Create setup guides and technical instructions
- Maintain records of APIs, integrations, and system dependencies
- Ensure systems are clearly documented and maintainable
Required Skills & Experience
- Strong experience with automation tools (n8n, Make.com, Zapier, or similar)
- Experience with API integration and webhook configuration
- Familiarity with AI tools (ChatGPT, Claude, or similar LLMs)
- Understanding of data structures (JSON, spreadsheets, etc.)
- Ability to troubleshoot and debug multi-system workflows
- Strong analytical and problem-solving skills
- Ability to work independently with minimal supervision
Preferred Experience
- Experience building AI agents or automation systems from scratch
- Exposure to construction, engineering, or project-based industries
- Familiarity with self-hosted systems or deployment environments
- Background in automation engineering, systems design, or backend workflows
- Experience in startup or fast-paced environments
Tech Stack Familiarity
- n8n, Make.com, Zapier
- OpenAI / ChatGPT API, Claude API
- Replit or similar development environments
- REST APIs, webhooks, JSON
- Notion, Google Sheets, Airtable
- GoHighLevel, HubSpot, or similar CRMs
- Project management tools (Monday, Asana, Trello)
- Basic server or cloud deployment familiarity (preferred)
Skills Required
- Strong experience with automation tools such as n8n, Make.com, Zapier, or similar
- Experience with API integration and webhook configuration
- Familiarity with AI tools such as ChatGPT, Claude, or similar LLMs
- Understanding of data structures, JSON, and spreadsheets
- Ability to troubleshoot and debug multi-system workflows
- Strong analytical and problem-solving skills
- Ability to work independently with minimal supervision
- Experience building AI agents or automation systems from scratch
- Exposure to construction, engineering, or project-based industries
- Familiarity with self-hosted systems or deployment environments
- Background in automation engineering, systems design, or backend workflows
- Experience in startup or fast-paced environments
- Basic server or cloud deployment familiarity
What We Do
VA Desk provides managed, dedicated virtual assistants for modern businesses. It supports clients by recruiting, onboarding, training, and operationally supporting assistants who integrate into day-to-day workflows. Its model covers administrative assistance, customer support, and other execution needs across varied client industries, while VA Desk handles HR support, attendance and reliability tracking, payroll, and company-managed equipment IT support for consistent, reliable business operations.
