This is a remote position.
Requirements
Executive & Administrative Support: Manage and respond to all incoming emails, SMS messages, and phone calls on behalf of company leadership. This includes prioritizing urgent communications and handling routine inquiries. You will also process incoming and outgoing mail and handle any administrative tasks assigned by the executive team, demonstrating a readiness to tackle new challenges.
Financial & System Management: Assist with essential bookkeeping tasks, such as invoicing and managing purchase orders. You will be responsible for adding new products to our system and ordering supplies for the office and warehouse. A key part of your role will be maintaining system organization by cleaning out old orders and ensuring all customer contact information is accurate and up-to-date.
General Assistance & Project Support: Be prepared to handle any assigned task, demonstrating a proactive and adaptable approach to your work. You are expected to be tech-savvy and able to leverage AI tools to find new efficiencies and support various projects as needed.
Proven experience as an Executive Assistant, Virtual Administrative Assistant, or in a similar remote role.
Fluent in both English and Gujarati (both written and verbal).
Exceptional time management and organizational skills, with the ability to work independently and anticipate the needs of company leadership.
A proactive mindset with a strong attention to detail and problem-solving skills.
Proficiency with common office software and the ability to learn new applications quickly, including AI tools.
Experience with accounting software like Zoho is a significant plus.
Must have a dedicated computer for work, reliable noise-canceling headphones, and a strong, stable internet connection.
Willingness to work during U.S. business hours (night shifts in India).
We'd love to learn more about you beyond your resume. As the next step in your application, please record a short video (no more than 5 minutes) telling us a bit about yourself.
What excites you most about this opportunity.
What skills and experiences make you a great fit for our team.
What your expectations are for this role and our company.
- Any questions you have for us.
You can upload your video here:
https://workdrive.zohoexternal.com/external/5aecc93b3a4a7df6da0f553bb34419bba7db49b255a51af0a692a86fac8f3e81
Benefits
Competitive compensation based on experience.
Flexible work schedule.
Paid time off.
Opportunity to work closely with company leadership and directly impact the business's success.
Fully remote work environment.
Skills Required
- Proven experience as an Executive Assistant or Virtual Administrative Assistant
- Fluent written and verbal English and Gujarati
- Exceptional time management, organizational skills, and ability to work independently
- Proactive mindset with strong attention to detail and problem-solving skills
- Proficiency with common office software and ability to learn new applications, including AI tools
- Experience with accounting software like Zoho
- Dedicated computer for work, reliable noise-canceling headphones, and strong, stable internet connection
- Willingness to work during U.S. business hours (night shifts in India)
- Submit a short (<=5 minute) introductory video as part of application
What We Do
Midsouth Hotel Supply is a nationwide professional provider of high-quality hotel and motel supplies, including linens, bedding, furniture, and janitorial equipment. Their mission is to be a trusted partner for hospitality businesses, offering innovative solutions and personalized service to enhance guest experiences and support operational efficiency through a commitment to quality and reliable products.
