UNIV - Grants Administrator I - Psychiatry: Administration

Job Description Summary

This position will work with assigned Department of Psychiatry faculty to develop, prepare and submit grant proposals via various online systems as well as submit grant reports to sponsors in a timely manner. Additionally, this position will provide procurement support for research activities in assigned divisions associated with grant awards, collaborating closely with the assigned Faculty research teams, Office of Sponsored Programs and Grants and Contracts Accounting.

Entity

Medical University of South Carolina (MUSC - Univ)

Worker Type

Employee

Worker Sub-Type​

Research Grant

Cost Center

CC001048 COM PSYCH Global & Community Health CC

Pay Rate Type

Salary

Pay Grade

University-GEN09

Pay Range

52,100.00 - 70,300.00 - 88,600.000

Scheduled Weekly Hours

40

Work Shift

Job Description

FLSA: Salaried

Work Schedule: Monday - Friday, 8:30 am - 5:00 pm

Job Duties:

35% - Develop, prepare and submit grant proposals for assigned divisions or PIs related to clinical and basic research. In addition, collaborates with Addiction Sciences, NCVC, and BSL for their pre award process. Responsible Proposal development and submission process includes: 

• Liaison with Investigators, ORSP grantees and sub-awardees in the assembly of documents needed for submission.
• Obtain and review program announcements to determine submission process and initiate the indicated process (CAYUSE 424, Grants.gov, etc) .
• Assist investigators with budget design and budget justifications. This task includes ensuring that the budget is within funding agency and MUSC policies.
• Engage subcontractors and consultants and obtain necessary information from them for submission process.
• Responsible for the final submission of grants and contracts, including routing IPFs on Cayuse and following up for all routing approvals.

35% - Perform duties related to the receipt and administration of funded awards.

• Receive JIT/NOA information provided by ORSP or sponsor, manage the collection of required items for the JIT/NOA.
• Authorize and manage the establishment of accounts in Workday, verifying the proper approvals, dates, budget amounts, etc. 
• Initiate and maintain necessary documentation for establishing subcontracts and consultants as needed.
• Assist with re-budgeting requests for awards and contracts. Tracking and facilitating communication between PI and funding agencies regarding changes in effort, contractual arrangements, no-cost extensions, carryover requests etc.
• Assist in continuation/RPPR reporting; collect required documentation, review and submit information in required systems (Commons, Assist, etc.). Initiate, route, and track Cayuse IPF.

20% - Research Procurement: Oversees research procurement and reimbursements for assigned divisions

• Creates and disseminates procurement forms for faculty and staff to use when requesting purchases.
• Checks for accuracy/compliance and works with faculty and staff on procurement needs and processes all complete procurement requests within 48 hours.
• Tracks orders to ensure that delivery is made in a timely manner.
• Orders supplies; processes memberships, dues and licenses; processes lab payments, as well as other non-standard orders at the request of appropriate individuals.
• Processes travel documents, including but not limited to conference registrations and travel reimbursements for all Psychiatry Central Divisions/Programs.

10% - Communication and Other Duties

• Clearly and professionally communications grant/program matters with diverse stakeholders and communicate financial information clearly and concisely. Verbal communication skills are professional. Adapt communication style to suit different audiences, from technical finance teams to non-financial staff
• Provide timely responses to inquiries via email, meetings, and other business communication channels
• Maintain confidentiality while conveying sensitive financial information
• Presents high level overview and detailed financial data, including variance explanations of all grants/programs at monthly meetings with leadership
• Prepares for and participates in faculty meetings
• Meets routinely with program faculty and grant PI’s to review status of contracts, grants and other sponsored agreements
• Other duties as assigned by the Department of Psychiatry Administration to support initiatives in the Department

Additional Job Description

Minimum Requirements: A bachelor's degree and three years business, personnel, grant-in-aid or public administration experience.

Physical Requirements: (Note: The following descriptions are applicable to this section: Continuous - 6-8 hours per shift; Frequent - 2-6 hours per shift; Infrequent - 0-2 hours per shift) Ability to perform job functions in an upright position. (Frequent) Ability to perform job functions in a seated position. (Frequent) Ability to perform job functions while walking/mobile. (Frequent) Ability to work indoors. (Continuous) Ability to work outdoors in all weather and temperature extremes. (Infrequent) Ability to work in confined/cramped spaces. (Infrequent) Ability to bend at the waist. (Frequent) Ability to fully use both hands/arms. (Continuous) Ability to perform repetitive motions with hands/wrists/elbows and shoulders. (Frequent) Ability to reach in all directions. (Frequent) Possess good finger dexterity. (Continuous) Ability to maintain tactile sensory functions. (Continuous) Ability to lift, carry, lower, push or pull objects 15 lbs or more, unassisted. (Frequent) Ability to maintain 20/40 vision, corrected. (Continuous) Ability to see and recognize objects close at hand. (Continuous) Ability to see and recognize objects at a distance. (Frequent) Ability to match or discriminate between colors. (Continuous) Ability to determine distance/relationship between objects; depth perception. (Frequent) Good peripheral vision capabilities. (Frequent) Ability to hear and/or understand conversations. (Continuous) Ability to perform gross motor functions with frequent fine motor movements. (Frequent) Ability to work in dusty areas. (Infrequent) Additional New Requirements: Computer literacy.

If you like working with energetic enthusiastic individuals, you will enjoy your career with us!

The Medical University of South Carolina is an Equal Opportunity Employer. MUSC does not discriminate on the basis of race, color, religion or belief, age, sex, national origin, gender identity, sexual orientation, disability, protected veteran status, family or parental status, or any other status protected by state laws and/or federal regulations. All qualified applicants are encouraged to apply and will receive consideration for employment based upon applicable qualifications, merit and business need.

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