UG - Internal Audit & Compliance Officer

JOB SUMMARY                            

The Internal Audit and Compliance Officer contributes to the calling of Medical Teams International by ensuring Medical Teams International Uganda’s activities are in compliance with a complex array of internal and external policies, procedures, and regulations. This role supports audits, reviews, assesses, and monitors the strength and weaknesses of Medical Teams Uganda’s financial and internal control standards and activities and risk management programs

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Support development of audit procedures for various internal audits and compliance reviews in line with the compliance plan for review and approval by the Internal Audit and Compliance Manager.
• Ongoing review and evaluation of current Medical Teams Uganda administrative policies, procedures and internal controls (HR, Finance, Program, Logistics & Procurement, IT, etc.) to ensure compliance with global policies; and identify gaps, suggest improvements, and create tools as appropriate
• When in the field, lead the audit and compliance team in executing the field work and generating draft reports for review by the Internal Audit and Compliance Manager.
•  Create and maintain f tools, systems, and training materials to ensure compliance and effectiveness of risk management, control, and operational processes of Medical Teams Uganda and its sub-grantees.
• Support in the grant proposal process by generating the risk management aspects of the various grant documents
• Ensure the internal audit and compliance files have sufficient documentation/evidence to support internal audit reports, which are submitted to the Internal Audit & Compliance Manager for action by the line departments.
• Conduct special investigations, ad hoc reviews, and unannounced visits for suspected cases of fraud and other investigations as necessary.
•  Create and update training content for the annual risk, regulatory and compliance trainings. Facilitate the same trainings across field locations.
• Coordinate and deliver informal, practical training to operations and program personnel on risk management, internal controls, fraud, etc.
• Work closely with the risk and compliance focal persons and heads of departments/field offices to evaluate and improve the risk management processes and generate and update the risk register.
• Build capacity, mentor and appraise the Internal Audit and Compliance Assistant.

Other Duties:

• Ensure the Safeguarding of program participants and employees through promoting an environment of awareness and upholding the code of conduct provisions of Medical Teams Protection from Sexual Exploitation & Abuse, Child & Vulnerable Adult protection, and harassment-free workplace policies. Incumbents will remain alert and responsive to any child and adult safeguarding risks, acquire relevant knowledge and skills which will enable you to promote strong safeguarding practices, understand the child and adult safeguarding policy and procedures, and conduct yourself in a manner consistent with the Safeguarding code of conduct and behavior expectations.   
• Utilize volunteers when appropriate.  
• Additional duties as assigned.  
• Other duties as assigned.

EDUCATION, LICENSES & CERTIFICICATIONS

Required:

• Bachelor's degree or equivalent in finance, accounting, audit, economics, business management, commerce or related field 
• At least part (level 3) of the professional qualification in CPA, ACCA, CISA, and/or CIA.

Preferred:

• Full professional qualification in either (CPA, ACCA, CISA, and CIA)

EXPERIENCE

• Minimum 3 years of internal or external audit, risk and compliance, or other directly relevant experience in evaluation of risks/internal controls, etc. 
• Experience with UN, US Government, and/or other institutional donor-funded projects.

KNOWLEDGE, SKILLS & ABILITIES

Knowledge:

• Knowledge of Generally Accepted Accounting Principles and relevant donor requirements
• Knowledge of preparation and presentation of financial statements and audit practices
• Knowledge of local law in the areas of taxation and local regulatory reporting obligations required
• Knowledge of enterprise resource planning (ERP) systems and computerized accounting software such as Sage, Unit4, etc.
• Knowledge of donor finance, procurement and compliance requirements and regulations related to UNHCR, PRM, BHA, IOM, Country-Based Pooled Fund and other institutional humanitarian donors
• Knowledge of donor regulations, including U.S. Government, UN and EU grant rules and regulations

Skills:

• Excellent written and verbal communication skills
• Demonstrated and skilled at tactful and balanced approach when dealing with matters of potential fraud
• Skilled at building and maintaining a high functioning, high performing work team  

Abilities:

• Commitment to Medical Teams International Calling Statement and Core Values: Courageous, Tenacious, Accountable, Selfless, and Not Alone
• Ability to identify key audit issues, present sensitive and difficult audit findings and recommendations to management
• Demonstrated ability to initiate plan, organize and follow through to meet deadlines
• Ability to be flexible and manage stress, especially in situations which require a high degree of sensitivity, tact, and diplomacy
• Ability to act with integrity and maintain the highest ethical standards
• Ability to work collaboratively with others 
• Ability and willingness to travel up to 50% of the time

PHYSICAL CONDITIONS & WORK ENVIRONM0ENT

Physical Requirements: 

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

• Frequent use of a computer, databases and digital platforms, and other office productivity machinery, such as a copy machine and computer printer. 
• Frequently uses hands, fingers, and arms to reach, handle, touch or feel equipment, medical instruments, materials, and computer. 
• Frequent communication and exchange of information among colleagues and persons of concern which requires the ability to speak, hear, convey and express oneself. 
• Frequent close vision and the ability to adjust focus. 
• Occasionally ascends/descends stairs, steps, or ladder depending on the role.
• Occasionally move about inside an office to access file cabinets, office machinery, meet with colleagues, etc. 
• The employee may occasionally lift and/or move heavy items 
• Seldom to occasionally positions oneself to stoop, kneel, crouch, or crawl. 
• If in travel status, occasional to frequent traversing over rough or steep terrain in either a motor vehicle or on foot. 

Work Environment: 

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

• The noise level in the work environment is usually moderately quiet. 
• The employee may be required to travel to remote areas of the world where there are potential health hazards and risks, limited hygiene facilities, extreme weather, and very basic living conditions. 

NOTE: The above job description is intended to describe the general nature and level of work being performed by staff assigned to this job.  It is not intended to be an exhaustive list of all responsibilities, duties, and skills required of staff in this position.  Duties, responsibilities, and skills are also subject to change based on the changing needs of the job, department, or organization. This description reflects management’s assignment of essential functions; it does not proscribe or restrict the tasks that may be assigned; The job description does not constitute an employment agreement between the employer and employee and is subject to change by Medical Teams International as the requirements of the job change. 

• Medical Teams International Uganda is an equal opportunity employer and DOES NOT at any stage of the recruitment process request candidates to make payments of any kind. Further, Medical Teams International Uganda DOES NOT retain any agent to conduct recruitments on behalf of the organization. Please, note that under NO circumstances shall Medical Teams International Uganda be held liable or responsible for any claims, losses, damages, expenses or other inconvenience resulting from or in any way connected to the actions of fraudsters and other false agents.

• Medical Teams International is committed to safeguarding children, young people and vulnerable adults, and expects all employees and volunteers to share the same commitment. We believe every stakeholder and every member of the communities we work with has the right to be protected from all forms of harm, abuse, neglect, harassment, and exploitation - regardless of age, race, religion, and gender, status as an individual with a disability or ethnic origin. Therefore, our recruitment process includes extensive reference and background checks, self-disclosure of prior issues regarding sexual or other misconduct and criminal records and our values are a part of our Performance Management System