Do you thrive on meticulous planning, enjoy streamlining processes, and appreciate the satisfaction of ensuring seamless travel experiences? Then this Travel Coordinator role might be your perfect fit!
A. Role Summary:
As our Travel Coordinator, you'll play a pivotal role in our organization's smooth operation. You'll be responsible for seamlessly managing travel arrangements, administrative tasks, and providing support in crucial areas like attendance management, invoice processing, and visa invitation letter generation. Your dedication will ensure efficient travel logistics, effective administration, and positive interactions with all stakeholders.
B. Tasks/Functions/Responsibilities:
- Travel Logistics Mastermind:
- Coordinate and book flights, hotels, and other travel arrangements for employees and guests, negotiating cost-effective deals.
- Develop and maintain travel policies, ensuring compliance and adherence.
- Manage travel budgets and track expenses.
- Liaise with airlines, hotels, and travel agencies to resolve issues and optimize experiences.
- Administrative Ace:
- Process invoices promptly and accurately, ensuring timely payments and accurate financial records.
- Develop and maintain a user-friendly portal page for visa invitation letter generation for employees and customers.
- Assist with attendance management, ensuring accurate records and reporting.
- Communication Champion:
- Maintain clear communication with internal and external stakeholders regarding travel arrangements, policies, and procedures.
- Liaise with visa authorities to facilitate visa applications and processing.
- Provide excellent customer service, addressing inquiries and resolving concerns efficiently.
C. Experience and Educational Requirements:
- Bachelor's degree in Business Administration, Tourism, or a related field.
- Minimum 2 years of experience as a Travel Coordinator or similar role.
- Strong understanding of travel logistics and visa procedures.
- Excellent organizational, time management, and communication skills.
- Proficiency in travel booking platforms, administrative software, and document management systems.
- Detail-oriented and highly organized approach to work.
D. Benefits:
- Competitive salary and benefits package
- Health/Life Insurance
- Travel for easy commute
- Opportunity to work in a dynamic and growing company.
- Be part of a highly skilled and motivational team.
Join us and become the driving force behind our efficient travel operations and seamless administrative processes. If you're a meticulous planner, a communication whiz, and passionate about organizing successful journeys, we encourage you to apply!
What We Do
Avanceon is the leading provider of automation, control systems integration, proprietary energy management solutions and support services. It has a strong market footprint through its offices in Dubai - UAE (covering Middle East), Lahore - Pakistan (covering South Asia) and Exton, Pennsylvania - United States of America (covering North America). Avanceon is also among the select group of ‘certified members’ of Control System Integrators Association (‘CSIA’) and is also listed on the Control Engineering Magazine’s System Integrator Hall of Fame.Avanceon has been in the automation business for the last 24 years and has transformed into a 360 degree solution provider for automation, energy management, service and maintenance. Servicing clients over a span of two decades, Avanceon has completed several projects for major blue chip companies enabling it to earn strong credentials, move up the learning curve and develop a diverse client base. Going forward, it intends to capitalize on its core strengths to expand its footprint in the Middle East by setting up offices in Qatar, Kingdom of Saudi Arabia (KSA) and Oman.
